Program Secretary

6 days ago

Toronto, Canada York University Full time

**Purpose**:
The Faculty of Health is committed to creating positive change for our students, our communities, and the world around us through teaching and research excellence to keep more people healthier, longer. Through our six-degree programs â?? Global Health, Health Studies (Policy, Management and Informatics), Kinesiology & Health Science, Neuroscience, Nursing, Psychology â?? our commitment to excellence is demonstrated through our faculty members who are nationally and internationally recognized experts, through our leading edge research, and through local and international partnerships to improve health outcomes both locally and globally. In addition, students engage in experiential education opportunities to build their learning in a range of settings beyond the classroom.Reporting to the Operations Manager, School of Health Policy and Management (SHPM) and Global Health (SGH), the Program Secretary is primarily responsible for providing front-line administrative and program support to the Undergraduate and Graduate Programs in the School of Global Health. This includes but is not limited to answering general enquiries regarding program policies, procedures and degree requirements, maintaining student and program files, supporting various committees and processes (e.g., admissions, registrations, enrolments, grades), and providing general and course support to faculty, students, and potential applicants. The Program Secretary also provides secretarial/clerical assistance to the Director and Undergraduate Program Director (UPD) and with various administrative functions in the School.

**Education**:
Completion of a high school diploma plus one year of full-time post-secondary courses in office administration/secretarial training or an equivalent of high school plus 1-year recent related experience (defined as within the last 3 years) working in a post-secondary environment and performing similar tasks.

**Experience**:
2 years' recent (within the last 5 years) experience in an undergraduate and/or graduate program providing front-line service, supporting administrative and academic processes and providing assistance with key program exercises. Experience must include working with academic regulations, policies, and procedures, supporting the Academic Honesty/Integrity process including minute taking, providing secretarial/clerical support. Working knowledge of updating web pages, social media platforms, Teams and updating database/spreadsheets is also required.

**Skills**:
Demonstrated Skills Required:
Meticulous attention to detail
Working knowledge of undergraduate and graduate programs offered at York University
Dealing courteously and effectively with people
Obtaining and providing information in a clear and concise manner
Ability to set priorities and meet deadlines
Excellent communication skills (oral and written), including minute taking
Ability to exercise excellent judgment and initiative
Ability to maintain confidentiality
Ability to deal with a wide range of contacts in a professional manner, using tact and diplomacy
Excellent planning and organizational skills
Adaptability, flexibility, and creativity
Effective file maintenance skills according to FIPPA regulationsTechnical Skills Required:
Working knowledge of the following software packages: MS Word (intermediate) MS Excel (intermediate).
Experience working with an on-line student information system (e.g., SIS)
Ability to conduct internet searches

**Additional Notes**:
Other:
Must be reliable and punctual.

***

**York University offers accommodation for applicants with disabilities in its recruitment processes. If you are contacted by York University regarding a job opportunity or testing, please advise if you require accommodation.**

***

**We are committed to enhancing our environmentally and socially responsible practices for the benefit of all members of the York community. Our long term perspective recognizes our responsibility to be innovators and to continually work as a community to reduce our ecological impact.**

***

***

**PLEASE NOTE: Applications must be received by 11:55 pm EST on the posted deadline date, if applicable.

  • Program Secretary

    2 months ago

    Toronto, Canada York University Full time

    **Purpose**: The Program Secretary is an integral role in providing welcoming and knowledgeable front-line customer service to students, faculty and staff and other visitors to the School of Global Health. Reporting to the Operations Manager, School of Health Policy and Management (SHPM) and School of Global Health (SGH), the Program Secretary is responsible...

  • Program Secretary

    8 hours ago

    Toronto, Canada York University Full time

    **Purpose**: The Program Secretary is an integral role in providing welcoming and knowledgeable front-line customer service to students, faculty and staff and other visitors to the School of Global Health. Reporting to the Operations Manager, School of Health Policy and Management (SHPM) and School of Global Health (SGH), the Program Secretary is responsible...

  • Program Secretary

    2 months ago

    Toronto, Canada York University Full time

    **This Ful-time Sessional position is currently being recruited for as a Full-Time Contract to August 23, 2023.** **Purpose**: Under the direction of the Manager, Operations, the Program Secretary provides administrative and secretarial support to academic programs, Centres, and faculty at Osgoode Hall Law School including support for course work, research...

  • Program Secretary

    3 weeks ago

    Toronto, Canada Parkdale Queen West Community Health Centre Full time

    **INTERNAL/EXTERNAL POSTING** **Part-Time Tempoary Position** **Parkdale Site **Program Secretary** **One Part-Time Parental Leave Temporary Position for up to 12 months in duration, 0.8 FTE** **(28 hours/week), Bargaining Unit - UFCW Local 175** **Parkdale Queen West Community Health Centre** (PQWCHC) is a dynamic, community-based health care organization...

  • Program Secretary

    7 days ago

    Toronto, Canada Parkdale Queen West Community Health Centre Full time

    **JOB POSTING** **Part-Time Tempoary Position** **Parkdale Site **Program Secretary** **One Part-Time Parental Leave Temporary Position for up to 12 months in duration, 0.8 FTE** **(28 hours/week), Bargaining Unit - UFCW Local 175** **Parkdale Queen West Community Health Centre** (PQWCHC) is a dynamic, community-based health care organization that has...

  • Program Secretary

    2 weeks ago

    Toronto, Canada Parkdale Queen West Community Health Centre Full time

    **INTERNAL/EXTERNAL POSTING** **Full Time Regular Position** **Satellite Site **Program Secretary (Satellite site)** **One Full-Time Regular Position (35 hours/week), Bargaining Unit - UFCW Local 175** **Parkdale Queen West Community Health Centre** (PQWCHC) is a dynamic, community-based health care organization that has historically served mid-west...

  • Program Secretary

    3 weeks ago

    Toronto, Canada Parkdale Queen West Community Health Centre Full time

    **JOB POSTING** **Full Time Regular Position** **Roncesvalles Satellite Site** **JOB ID: 2024-026** **Program Secretary** **Full-Time Regular Position (35 hours/week), Bargaining Unit - UFCW Local 175** **Parkdale Queen West Community Health Centre** (PQWCHC) is a dynamic, community-based health care organization that has historically served mid-west...

  • Program Secretary

    4 days ago

    Toronto, Canada Parkdale Queen West Community Health Centre Full time

    **EXTERNAL JOB POSTING** **Full Time Regular Position** **Queen West Site **Program Secretary** **One Full-Time Regular Position (35 hours/week), Bargaining Unit - UFCW Local 175** **Parkdale Queen West Community Health Centre** (PQWCHC) is a dynamic, community-based health care organization that has historically served mid-west downtown Toronto, and now...

  • Services & Program Secretary

    2 months ago

    Toronto, Canada Access Alliance Multicultural Health and Community Full time

    Access Alliance Multicultural Health and Community Services (AAMHCS) is a Community Health Centre that aims to improve health outcomes for the most vulnerable immigrants, refugees, and their communities. We do this by facilitating access to services and addressing systemic inequities. The Centre envisions a future in which diverse individuals, families and...

  • Medical Secretary

    2 days ago

    Toronto, Canada Davenport-Perth Neighbourhood and Community Health Centre Full time

    **Davenport-Perth Neighbourhood and Community Health Centre (DPNCHC**) is a multi-service organization that provides a wide variety of health and health promotion programs and services for a diverse community. The Health Centre is currently seeking one, experienced **Medical Secretary** to provide a consistently high standard of secretarial and...

  • Medical Secretary-hurvitz Brain Sciences Program

    1 month ago

    Toronto, Canada Sunnybrook Health Sciences Centre Full time

    **Summary of Duties** Reporting to the Patient Care Manager, the Medical Secretary will be responsible for supporting both the multi-disciplinary Amyotrophic Lateral Sclerosis (ALS) and Spinal Muscular Atrophy (SMA) clinics. Duties include, but not limited to: booking/ scheduling duties for patients and the interdisciplinary team, responding to patient...

  • Administrative Secretary

    3 weeks ago

    Toronto, Canada Centre for Addiction and Mental Health Full time

    Job Number: 928328 Category: Administrative and Clerical Support Positions Available: 1 Years Experience Required: 3 Location: Toronto, Ontario Posted Date: Mar 6, 2024 EMPLOYMENT OPPORTUNITY **Administrative Secretary** **Remedial Measures** **Business Development Office** **Position Description** The Remedial Measures Program is currently seeking a...

  • Administrative Secretary

    2 weeks ago

    Toronto, Canada Centre for Addiction and Mental Health Full time

    Job Number: 930003 Category: Administrative and Clerical Support Positions Available: 4 Years Experience Required: 3 Location: Toronto, Ontario Posted Date: Apr 9, 2024 EMPLOYMENT OPPORTUNITY **Administrative Secretary** **Remedial Measures** **Business Development Office** **Position Description** The Remedial Measures Program is currently seeking a...

  • Administrative Secretary

    2 weeks ago

    Toronto, Canada Centre for Addiction and Mental Health Full time

    Job Number: 930004 Category: Administrative and Clerical Support Positions Available: 1 Years Experience Required: 3 Location: Toronto, Ontario Posted Date: Apr 9, 2024 EMPLOYMENT OPPORTUNITY **Administrative Secretary** **Remedial Measures** **Business Development Office** **Position Description** The Remedial Measures Program is currently seeking a...

  • Medical Secretary

    2 months ago

    Toronto, Canada Davenport-Perth Neighbourhood and Community Health Centre Full time

    **Davenport-Perth Neighbourhood and Community Health Centre (DPNCHC**) is a multi-service organization that provides a wide variety of health and health promotion programs and services for a diverse community. The Health Centre is currently seeking one, experienced **Medical Secretary** to provide a consistently high standard of secretarial and...

  • Medical Secretary

    2 days ago

    Toronto, Canada Davenport-Perth Neighbourhood and Community Health Centre Full time

    **Davenport-Perth Neighbourhood and Community Health Centre (DPNCHC**) is a multi-service organization that provides a wide variety of health and health promotion programs and services for a diverse community. The Health Centre is currently seeking one, experienced **Medical Secretary** to provide a consistently high standard of secretarial and...

  • Committee Secretary

    5 days ago

    Toronto, Canada Toronto Community Housing Full time

    Job #: **7769** - Division: **Legal** - Vacancy Type: **Full-time Permanent** - Affiliation: **Non-Union: Management & Exempt** - Contract Length: - Grade: **04** - # of Vacancies: **1** - Salary/Hourly Range: **65,340.00 - 78,408.00** - Hiring range/wage: **65,340.00 - 71,874.00** - Work Details (Days/hours): **36.25 hour per week, Monday - Friday** -...

  • Department Secretary

    2 months ago

    Toronto, Canada Centre for Addiction and Mental Health Full time

    Position Description An exciting opportunity to join CAMH’s dynamic Access CAMH team! Access CAMH is currently seeking a casual Department Secretary. Reporting to the Clinical Operations Coordination Leader, the incumbent is responsible for performing a variety of secretarial and administrative duties. Responsibilities are, but not limited to,...

  • Department Secretary

    2 weeks ago

    Toronto, Canada Centre for Addiction and Mental Health Full time

    Position Description An exciting opportunity to join CAMH’s dynamic Access CAMH team! Access CAMH is currently seeking a casual Department Secretary. Reporting to the Clinical Operations Coordination Leader, the incumbent is responsible for performing a variety of secretarial and administrative duties. Responsibilities are, but not limited to,...

  • Medical Secretary

    2 months ago

    Toronto, Canada Sinai Health Full time

    Sinai Health is a leading academic health science centre with a provincial, national and international reputation for discovering and delivering life-changing care. We provide excellent and compassionate care in hospital, community and home. Comprised of Mount Sinai Hospital, Hennick Bridgepoint Hospital, the Lunenfeld-Tanenbaum Research Institute and our...