Administrative Assistant

2 weeks ago

Victoria, Canada RLC Enterprize Ltd Full time

Are you a
highly organized and detail-oriented individual looking for a
position you can grow with? We are looking for a collaborative team
player who can prioritize, meet deadlines, and takes the initiative to find
solutions and create administrative efficiencies at RLC Landscaping.

Reporting to the Chief Operations Officer, the **Administrative**
**Assistant **will also support the Operations Management Team. Your duties
will be key to the smooth operation of the business by providing valuable
administrative support, such as maintaining records and filing systems, arranging
meetings, invoicing, collecting payments, and consistently communicating with
clients and staff. Your role is also responsible for editing and formatting
public.

**About the Position**

**Type**: Permanent, full-time

**Days/Hours of Work**: Monday to Friday, 8:30 a.m. to
5:00 p.m. with some overtime on evenings and weekends during the winter months
due to snow removal and salting dispatch duties

**Wage**: depending on experience, please add salary/wage

**Location**: In-office at the RLC Group headquarters in
Goldstream Park

**Duties and Responsibilities**

Triage and respond to client and staff requests/queries
- by phone and electronically, providing accurate information in a timely and
- professional manner
- Create, post content to and monitor social media
- channels
- Develop, document and maintain processes and
- procedures, including:

- o
office procedures and routines,

o
filing forms and documents,

o
maintaining safety documents,

o
maintaining recruitment competition files and
documents, and

o
adjusting staff schedules and maintaining the
master calendar.

Organize, format and revise correspondence,
- letters and templates
- Coordinate meetings, document meeting minutes
- and draft meeting summaries
- Operate
- the dispatch software system, which includes:

- o
accurately
invoicing and posting payments,

o
setting
up new clients, and

o
pulling/creating
reports.

Available
- to work after hours and on weekends during the winter months to handle
- dispatching trucks for snow/salting- Job Requirements/Qualifications:

- **Skills and Qualifications**

Proficiency in Word, Excel, PowerPoint and
- Outlook
- Demonstrated
- knowledge of standard office protocol and professional etiquette
- Ability
- to take direction and complete tasks with mínimal supervision
- Ability to act professionally in a busy
- environment and handle confidential information appropriately
- Excellent written and verbal communication
- Excellent organization and problem-solving skills
- Flexibility to changing priorities and able to
- adapt quickly
- Ability to meet deadlines
- Excellent time management skills
- Detail orientated
- Self-starter
- and a collaborative team player
- Resourcefulness**Education Required**

Certificate in office administration or similar
- experience
- Administrative experience: 1-2 years
- Customer service: 1-2 years- Salary/Wage: depending on experience
- please add salary/wage expectation
- Job Application Process:

- **Who we are**
RLC Landscaping develops, creates and maintains incredible outdoor
spaces on Southern Vancouver Island. Our team of passionate, hardworking and reliable
individuals strives to deliver the highest levels of quality and integrity in
all aspects of our business, from snow removal and salting to creating and
maintaining beautiful gardens for all landscapes.

**What we offer**
RLC Landscaping offers year-round employment, competitive wages,
benefits, RRSP matching and the opportunity to work with the leaders in
landscaping, gardening, and property maintenance on the South Island.

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