Program Coordinator

5 months ago

Toronto, Canada ONTARIO ASSOCIATION OF CHILDRENS AID SOCIETIES Full time

**Job Posting #**

1028

**Title**:
Program Coordinator

**Classification**:
Professional

**Employment Duration**:
Contract, Full-Time

**Salary Range**:
$55,097 - $68,830

**Location**:
Toronto, ON

The Ontario Association of Children’s Aid Societies (OACAS) has represented Children’s Aid Societies in Ontario since 1912, providing service in the areas of government relations, communications, information management, education and training to advocate for the protection and well-being of children.

Reporting to the Manager, One Vision One Voice (OVOV), the Program Coordinator will be responsible for supporting OVOV in the project coordination and administrative support of the program. The Program Coordinator will track deliverables, timelines, and expenditures against budget, and coordinate and supports logistics for meetings and/or conferences/field consultations and other events in relation to the team’s projects/ initiatives.

The Program Coordinator will also play a supportive role within the various programs and initiatives of the Department of Practice Transformation.

***Duties and Responsibilities**

Coordination and Administrative Support
- Schedule and organize meetings/events and maintain agenda, prepare minutes, and distribution of materials.
- Maintain electronic and paper-based filing systems and basic databases.
- Assist in the development and maintenance of project work plans and support the tracking of project deliverables ensuring timelines are adhered to.
- Coordinate processes for contract procurement and service agreement submissions including soliciting of materials for project proposals.
- Support the planning, organizing and facilitating of events within the Practice Transformation Department, with the collaboration with other colleagues and/or planning committees from within the sector.
- Maintain budget spreadsheets and track expenditures/transactions in a timely manner.
- Ensuring that multi-communications are monitored, and inquiries are addressed.
- Ensure technology is used correctly for all operations (video conferencing, presentations etc.)
- Support growth and program development.

Communications
- Work alongside the OVOV Community Engagement Specialist and the OACAS Communication/ GSR team to ensure that branding, marketing strategy, and image of OVOV/OACAS is consistent and aligned with the broader OACAS imaging?
- Assist in implementing marketing materials through multiple methods, such as advertising content, direct mail, social media, brochures, and custom projects working within the OACAS’ brand and templates.
- Monitors the OACAS social media platforms and supports the on-going development of social media strategy and implementation.
- Performs routine web-based and library research in support of special projects, including best practices, child welfare standards in diversity, equity, inclusion, anti-racism and anti-oppression.

Other Duties:

- Build and nurture effective working relationships with member agencies, colleagues, partners, and stakeholders.
- Supports implementation of the OVOV Frameworks in Child Welfare agencies across the province by conducting outreach to agencies through direct contact and use of sector communications and webinars
- Provides back-up to other department administrative assistants during absences or times of high workload.
- Perform other duties as assigned.

**Qualifications**:
**Education and Experience**:

- Post-secondary education in a relevant discipline.
- Minimum of 2 years of experience in business administration or relevant field
- Minimum of 2 years of project coordination and/or administrative support capacity; OR
- An equivalent combination of education and experience sufficient to successfully perform the essential duties of the job.

**Knowledge and Skills**:
**Planning and Coordination**: demonstrated strong knowledge of planning and coordination of program activities. Must be organized and detail-oriented, and comfortable working through an Anti-Black racism lens.

**Strong Communicator**: demonstrated experience and effectiveness in both oral and written communication, including facilitation to groups, presentations, oral communication and listening skills to conduct consultations, focus groups and webinars. Excellent written communication skills to write clear, concise documents such as reports, consultation papers, briefing notes, and responses to information requests.

**Creative Mindset**: identifies quality improvement processes, methods, systems and analysis, using a best practices approach and evidence-informed decision making. Strong analytical and issues management skills to analyze issues, identify options, recommend positions, and draft clear, concise plans.

**Collaborative Influencer**: strong interpersonal, teamwork, listening, oral communications, and collaboration skills to create close working relationships with teammates, colleagues in other departments, member agencies and media. Demonstrat

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