Administrative Assistant

6 months ago


Montréal, Canada Oxford Properties Full time

Why join us?

Are you looking to join an innovative, global real estate company who builds communities and connects people to exceptional places? If so, we would love to tell you our story.

At Oxford, our culture is truly one of a kind. Across business lines and around the world, we embrace the complex and tackle opportunities with speed and agility. We are ambitious and humble, forward looking and service-focused. We get stuff done, and have fun doing it We take great pride in contributing to the communities where we live. We believe that what is good for the environment is good for business. Together we deliver exceptional experiences to our over 2 million daily customers.

Adjoint(e) Administratif(ve) Le service à la clientèle constitue une composante fondamentale de nos activités. Nous sommes engagés à garantir un service exceptionnel dans chacun de nos rapports, avec chaque individu, chaque jour. Le poste d’adjoint(e) administratif(ve)est un poste clé à ce niveau. Nous sommes guidés par la réussite de tous les projets que nous menons. Nous sommes axés sur l’atteinte de nos objectifs, mais nous le faisons dans un milieu favorisant le travail d'équipe. Tâches administratives : - Assurer le dépôt quotidien à la Banque; recueillir les loyers mensuels, faire des copies de tous les chèques, les enregistrer sur une feuille de travail et les soumettre pour traitement;
- Support à la distribution des avis de loyers aux locataires;
- Établir les comptes de dépense de certains gestionnaires;
- Réserver les voyages de certains gestionnaires;
- Rédiger des courriels et des mémos internes aux locataires;
- Gérer le compte de dépôt de sûreté de la construction, assurer que tous les documents requis sont reçus avant de libérer le fonds;
- Recueillir, entrer, soumettre les ventes des locataires dans le programme informatique prévu à cet effet;
- Maintenir à jour différents documents de références;
- Autres tâches connexes. La réception de nos bureaux : - Accueillir les visiteurs et répondre aux appels entrants;
- Gérer les réservations de salle de réunion, des équipements et des besoins lors de ces réunions;
- Faire les commandes de fournitures de bureau et d'entretien du matériel de bureau;
- Assurer l’archivage et le classement des documents;
- Autres tâches connexes. Pour réussir dans ce rôle, vous devez : - Être au minimum titulaire d'un diplôme collégial en administration;
- Avoir un minimum de 2 à 3 ans d'expérience dans un rôle similaire;
- Doit avoir un niveau intermédiaire en français et en anglais tant à l'oral qu’à l'écrit;
- Maîtriser MS Office;
- Doit avoir d'excellentes aptitudes en communication;
- Doit être capable de gérer différentes priorités et être capable de gérer de multiples tâches à la fois;
- Être attentif aux détails, faire preuve de rigueur et de minutie;
- Doit être autonome et faire preuve de débrouillardise;
- Avoir un bon sens du jugement et apprendre rapidement.

**Our story**:
Oxford Properties Group (“Oxford”) is a leading global real estate investor, asset manager and business builder. It builds, buys, and grows defined real estate operating business with world-class management teams. Established in 1960, Oxford and its portfolio companies manage approximately C$87 billion of assets across four continents on behalf of their investment partners. Oxford’s owned portfolio encompasses office, logistics, retail, multifamily residential, life sciences, hotels, alternatives and credit in global gateway cities and high-growth hubs. A thematic investor with a committed source of capital, Oxford invests in properties, portfolios, development sites, debt, securities, and real estate businesses across the risk-reward spectrum. Together with its portfolio companies, Oxford is one of the world’s most active developers with over 80 projects currently underway globally across all major asset classes. Oxford is owned by OMERS, the Canadian defined benefit pension plan for Ontario's municipal employees.

OMERS is committed to having a workforce that reflects the communities in which we live and work. We are an equal opportunity employer committed to a barrier-free recruitment and selection process. At OMERS inclusion and diversity means belonging. How we create a sense of belonging is through our employees and our vast network of Employee Resource Groups. Whether you are passionate about gender, pride, or visible minorities, we have groups that are focused on making a difference in all of our lives.



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