Laa-24-50 - Facilities & Finance Administrator

2 months ago

Edmonton, Canada Legal Aid Alberta Full time

Legal Aid Alberta is seeking to fill a full time permanent, Facilities and Finance Administrator position in our Downtown Edmonton office. This position is a unionized role and will appeal to an individual that likes to take initiative, is client focused and is exceptionally strong in delivering high-quality results.
**Who We Are**:
As a publicly funded, non-profit organization, Legal Aid Alberta provides affordable legal services in family law, domestic violence, child welfare, immigration, and youth and adult criminal defense. We are Alberta-wide, with 300 staff and 1,200 private practice lawyers helping people overcome their legal challenges in more than 75 communities across the province.
**Who You Are**:
Working at Legal Aid Alberta means you care about people and empathize with their situation. You have excellent communication skills especially in tough situations. Fast-paced work environments give you a rush and you’re always up for a challenge. You love learning new things, solving problems, and can adapt to change quickly. You care deeply about the success of your team and organization.
**Job Description**:
Reporting to the Facility Planning & Management Lead some of the key responsibilities include:

- Coordinate:

- facility work orders and suppliers
- unscheduled maintenance issues and facility emergencies, as they occur, for all LAA locations.
- with building operators ticket requests, assist staff with building amenities, and communicate building notices to staff.
- regular facility service vendors i.e. Shred-it, maintenance, and security system.
- Maintain:

- building access cards & keys for remote LAA locations.
- records including leaseholders’ improvements, maintenance and warranties of assets and equipment.
- regular maintenance logs of all LAA Facilities
- appropriate signage for all LAA buildings throughout the province.
- parking throughout the organization for employees and contractors
- Administer maintenance/testing/inspection programs for items like fire extinguishers, emergency lighting, and hot water heaters.
- Respond to inquiries regarding facilities process from internal clients and vendors
- Assist with emergency procedure oversight to ensure all buildings have the adequate processes/procedures and equipment.
- Maintain and assist with physical and electronic record retention, including liaising for pick up and records storage and entering data into the database.
- Provide centralized ordering and receiving for all LAA locations for items such as office/lunchroom supplies, paper, etc.
- Assist Finance department with various transaction processing.
- Some travel may be required between locations.
- Other duties as directed

**Qualifications**:
**Education and Experience**:

- Post secondary education in a relevant field - Acceptable combination of education and experience will be considered.
- 1-2 years of experience in facilities coordination and Administration required.
- Accounts Payables/Receivables experience is an asset.

**Knowledge and Skills**:

- Demonstrated ability to multitask effectively while managing competing priorities in a fast-paced environment, ensuring timely and accurate completion of tasks.
- Basic understanding of Facility management and basic knowledge of Occupational Health and safety legislation with respect to physical buildings. First Aid and Fire Warden Training would be an asset.
- Computer literacy, including MS Office (Word, Excel, PowerPoint and SharePoint), and Adobe. Experience with Business Central is an asset.
- Strong written and verbal communications skills and a positive, “can-do” attitude
- Accuracy and attention to detail along with excellent organizational and time management skills.
- Demonstrated ability to work well under pressure and with mínimal supervision
- Demonstrated commitment to continuous improvement.
- Ability to deal with suppliers and coworkers in a positive, professional and confidential manner.
- Ability to find, gather, collect, and analyze information or data for the purpose of supporting or making recommendations.

**Physical Demands**:

- This role involves considerable walking and mobility throughout the workday
- Ability to lift up to 25lbs
- Ability to assemble basic office equipment

What We Offer
Perks of working with us
- Full Time Salary Starting at - $ 3,480.45/month
- RRSP employer contribution
- Health and dental benefits
- Health and wellness accounts
- Employee assistance program
- Team environment
- Paid Holiday Closure

How to Apply
**Requirements**:

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