Administrative Assistant
2 weeks ago
We are a mechanical auto shop located in Gloucester that is currently looking for an Administrative Assistant.
Experience in the automotive industry is an asset.
**Responsibilities**:
Accounting/Bookkeeping:
- Demonstrated experience with QuickBooks Online
- Verify and post transactions to maintain accurate and current financial records
- A/P: Enter and pay supplier invoices
- A/R: Issue invoices to customers and ensure receivables are collected
- Sales tax (HST) recording & remittances
- Record cash receipts and bank deposits
- Conduct monthly reconciliations of all bank and credit card accounts
- Completing all necessary bookkeeping activities
- Maintain orderly accounting filing system
- Provide information and work with external accountants for yearly financial statements.
Customer service:
- Maintain a high level of customer service and professionalism to a wide range of customers.
- Answer the phone, redirect customers, books appointments
- Greet customers entering the shop
- All other reception related duties
Qualifications:
- Certificate/Diploma in Accounting or Bookkeeping would be an asset.
- 3+ years Bookkeeping experience
- Must have experience with QuickBooks Online accounting software
- Proficiency in Microsoft Office, MS Outlook, Word, and Excel
- Digitally savvy, comfortable with learning new technology & software
- Excellent time management skills and ability to multi-task and prioritize work
- Motivated self-starter, unafraid to take initiative and solve problems
- Excellent written and verbal communication skills, high attention to detail
- Aptitude for improving systems and processes
- Team player
**Salary**: $45,000.00-$55,000.00 per year
**Benefits**:
- Company events
- Dental care
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Store discount
- Vision care
Schedule:
- Day shift
- Monday to Friday
- Weekends as needed
Supplemental pay types:
- Commission pay
Ability to commute/relocate:
- Ottawa, ON K1J 8Y7: reliably commute or plan to relocate before starting work (required)
Application question(s):
- Have you worked in the automotive industry?
- Are you Ok with working weekends (as needed)?
**Education**:
- Secondary School (required)
**Experience**:
- Bookkeeping: 3 years (required)
**Language**:
- English (required)
- French (preferred)
Work Location: In person
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