Administrative Assistant

2 weeks ago


Ottawa, Canada 4MY AUTO Full time

We are a mechanical auto shop located in Gloucester that is currently looking for an Administrative Assistant.

Experience in the automotive industry is an asset.

**Responsibilities**:
Accounting/Bookkeeping:

- Demonstrated experience with QuickBooks Online
- Verify and post transactions to maintain accurate and current financial records
- A/P: Enter and pay supplier invoices
- A/R: Issue invoices to customers and ensure receivables are collected
- Sales tax (HST) recording & remittances
- Record cash receipts and bank deposits
- Conduct monthly reconciliations of all bank and credit card accounts
- Completing all necessary bookkeeping activities
- Maintain orderly accounting filing system
- Provide information and work with external accountants for yearly financial statements.

Customer service:

- Maintain a high level of customer service and professionalism to a wide range of customers.
- Answer the phone, redirect customers, books appointments
- Greet customers entering the shop
- All other reception related duties

Qualifications:

- Certificate/Diploma in Accounting or Bookkeeping would be an asset.
- 3+ years Bookkeeping experience
- Must have experience with QuickBooks Online accounting software
- Proficiency in Microsoft Office, MS Outlook, Word, and Excel
- Digitally savvy, comfortable with learning new technology & software
- Excellent time management skills and ability to multi-task and prioritize work
- Motivated self-starter, unafraid to take initiative and solve problems
- Excellent written and verbal communication skills, high attention to detail
- Aptitude for improving systems and processes
- Team player

**Salary**: $45,000.00-$55,000.00 per year

**Benefits**:

- Company events
- Dental care
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Store discount
- Vision care

Schedule:

- Day shift
- Monday to Friday
- Weekends as needed

Supplemental pay types:

- Commission pay

Ability to commute/relocate:

- Ottawa, ON K1J 8Y7: reliably commute or plan to relocate before starting work (required)

Application question(s):

- Have you worked in the automotive industry?
- Are you Ok with working weekends (as needed)?

**Education**:

- Secondary School (required)

**Experience**:

- Bookkeeping: 3 years (required)

**Language**:

- English (required)
- French (preferred)

Work Location: In person



  • Ottawa, Canada Real Estate Administrative Assistant Full time

    **Salary**: $45,000.00-$57,000.00 per year **Benefits**: - Paid time off Flexible Language Requirement: - French not required Schedule: - Monday to Friday Supplemental pay types: - Bonus pay - Overtime pay Ability to commute/relocate: - Ottawa, ON K1Y 0Z7: reliably commute or plan to relocate before starting work (required) **Education**: -...


  • Ottawa, Canada The Department of Surgery, The Ottawa Hospital Full time

    Hello, The Department of Surgery is currently looking for a **Full-Time, Temporary **(1-year with possibility of permanency) Administrative Assistant within the division of Thoracic. Please see below for the details. The employee will frequently interact with patients, Administrative Assistants, Surgeons, Trainees, Nurses, and other hospital staff. Under...


  • Ottawa, Canada CAA North & East Ontario Full time

    **Job Title: Administrative Assistant** **Term: 6 month contract, with possibility of permanency** **Wage: $46,000 per annum / $23.59 per hour** **HYBRID**:The Administrative Assistant will work onsite at 1031 Bank St and 5515 Canotek Rd, with occasional Work-From-Home **Job Overview**: The Administrative Assistant is responsible for providing...


  • Ottawa, Canada Carleton University Full time

    **Duties and Responsibilities**: Under the Supervision of the Departmental Administrator, the Administrative Assistant is responsible for ensuring the efficient operation of the day-to-day ‘business’ of the Department’s main office and the delivery of a high level of responsiveness to inquiries from student, staff, faculty and the general public. The...


  • Ottawa, Canada The Grounds Guys Full time

    **The Position** The Administrative Assistant performs administrative and office support activities for multiple supervisors. Duties may include fielding telephone calls, receiving and directing visitors, word processing, creating spreadsheets and presentations, and filing. Extensive typing and software skills are required, as well as Internet research...


  • Ottawa, Ontario, Canada Gorilla Voltage Full time

    Job briefWe are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company's general administrative activities.What does an Administrative Assistant...


  • Ottawa, Ontario, Canada The Grounds Guys Full time

    The PositionThe Administrative Assistant performs administrative and office support activities for multiple supervisors. Duties may include fielding telephone calls, receiving and directing visitors, word processing, creating spreadsheets and presentations, and filing. Extensive typing and software skills are required, as well as Internet research abilities...


  • Ottawa, Canada Borden Ladner Gervais LLP Full time

    We are BLG: Canada’s Law Firm. Our culture is one of vigilance and curiosity, Firm-wide collaboration, unfailing mutual respect and dedication. We pride ourselves on having standout talent and delivering an exceptional client experience. We are a future-minded Firm delivering high-value advice and known for our unwavering commitment to innovation,...


  • Ottawa, Canada Borden Ladner Gervais LLP Full time

    We are BLG: Canada’s Law Firm. Our culture is one of vigilance and curiosity, Firm-wide collaboration, unfailing mutual respect and dedication. We pride ourselves on having standout talent and delivering an exceptional client experience. We are a future-minded Firm delivering high-value advice and known for our unwavering commitment to innovation,...


  • Ottawa, Canada The Ottawa Rotary Home Full time

    The Ottawa Rotary Home has been supporting families for over 30 years. We provide both respite and residential support to individuals with special needs. Our professional front-line and nursing staff specialize in helping infants, children, and adults with physical disabilities & complex medical conditions. **Position Responsibilities** Under the direction...


  • Ottawa, Canada Pinchin Ltd. Full time

    Administrative Assistant Ottawa, ON Today is the day to boost your career! Pinchin is seeking an Administrative Assistant to join our team in our Ottawa office. The Administrative Assistant will assist with general office duties. This is a fast-paced position requiring a pleasant, helpful demeanor, excellent communication skills and the ability to...


  • Ottawa, Canada Horizons Behaviour Consulting Full time

    Administrative Assistant at Horizons Behaviour Consulting Do you have a passion for helping children and families with special needs? Are you organized and want to be part of an environment that supports a culture of TRANSPARENCY, HONESTY, AUTONOMY, INCLUSION, TEAMWORK, AND OPPORTUNITIES FOR GROWTH. If so, you might be the perfect fit for our...


  • Ottawa, Canada Bilt Rite Disposal Equipment Ltd Full time

    We are seeking an Administrative Assistant to join our team! You will perform clerical and administrative functions in order to drive company success. **Responsibilities**: - Draft correspondences and other formal documents - Plan and schedule appointments and events - Greet and assist onsite guests - Answer inbound telephone calls - Develop and implement...


  • Ottawa, Ontario, Canada @Hive Full time

    Position: Administrative Assistant (Volunteer Opportunity)Position Summary: We are a start-up company seeking an Administrative Assistant on a volunteer basis for approximately 8 to 10 hours per week to assist us with administrative tasks as they relate to opening and operating our business. This role would be ideal for anyone seeking experience in order to...


  • Ottawa, Canada Global Centre for Pluralism Full time

    **About us** By joining the Global Centre for Pluralism, you will become a member of a committed staff that values collaboration and creativity, and deeply cares about the work we do. At the Centre, we believe that societies thrive when differences are valued. Our mission is to influence perspectives, inform policies and inspire pathways to advance...


  • Ottawa, Canada Westview Projects Full time

    Salary: As an Administrative Assistant for Westview Projects Inc., your base of operations will be the Westview Projects head office, located at 18 Louisa St., Ottawa, Ontario. The Administrative Assistant provides executive support to the Management Team and administrative support to all departments. **Reports to**:Director, Finance & Operations Essential...


  • Ottawa, Canada National Dental Assisting Examining Board Full time

    **NATIONAL DENTAL ASSISTING EXAMINING BOARD** **The National Dental Assisting Examining Board (NDAEB) is seeking an experienced** **Administrative Assistant** At the NDAEB we contribute to the health and public safety of Canadians through excellence in the examination and evaluation of dental assistants. Our mission is to assure that dental assistants have...


  • Ottawa, Canada Pinchin Ltd. Full time

    **Administrative Assistant** **Ottawa, ON** Today is the day to boost your career! Pinchin is seeking an Administrative Assistant to join our team in our Ottawa office. The Administrative Assistant will assist with general office duties. This is a fast-paced position requiring a pleasant, helpful demeanor, excellent communication skills and the ability to...


  • Ottawa, Canada Pinchin Ltd. Full time

    **Administrative Assistant (Contract)** **Ottawa, ON** Today is the day to boost your career! Pinchin is seeking an Administrative Assistant to join our team in our Ottawa office for a 6 month contract. The Administrative Assistant will assist with general office duties. This is a fast-paced position requiring a pleasant, helpful demeanor, excellent...


  • Ottawa, Canada Canadian Association of Physician Assistants Full time

    **Summary** This is a 1-year position with the possibility of extension. The Administrative Assistant provides administrative support to the entire association as well as to a national project “Team Primary Care: Training for Transformation” overseen by CAPA. The Administrative Assistant reports to the Director of Operations. **Administrative Duties** -...