Project Administrator

2 weeks ago

Saskatoon, Canada Magna IV Engineering Full time

**Career Opportunity**:
We have an exciting opportunity for a **Project Administrator** within our **Saskatchewan **office.

Recently, Magna IV has been tasked with completing a multi year project which includes field and design support for a North American utility that includes a requirement of data compilation of data collected and design documentation of approximately 40,000 power poles.

**Accountabilities**:
The accountabilities of this Administrator position fall under two primary areas of support, with typical tasks as outlined below:

- Project Specific Administrative Support_
- Assist with permitting and uploading process for Magna IV designs to an electrical utility online portal.
- Assist with compilation and organization of data received from field workers and in-office design staff.
- Work closely with the Project Manager and Design Lead in order to complete administrative duties as required.
- Assist with data compilation for monthly invoicing requirements.
- Assist with A/R follow up on outstanding invoicing
- Preparation of monthly project costing and WIP reports.
- Preparation and upkeep of monthly project tracking reports for review by the Project Manager and Design Lead.
- Secondary Administrative Support (if/when required)_
- Assist in preparing quotes, reports, data books, construction packages, document review packages, tender packages and quotation documentation for engineering and technical teams
- Assist with technical report writing, editing and formatting
- Support preparation of proposals to include all pertinent information such as employee resumes, statement of qualifications, etc.
- Handle internal inquiries requiring investigation and follow-up
- Preparation of binders, USB’s and labels for clients
- Create, format and edit various files including Microsoft Office and pdf documents
- Schedule and organize meetings, including facility arrangements, teleconferencing and Teams set up
- Accurately enter data into of a wide range of documents including client orders, technical reports, and various software programs
- Manage other project related documentation
- Execute project related logistics
- Coordinating couriers and shipments of letters/documents
- Assist to coordinate scheduling, maintenance and communication of tool-crib needs and utilization activities
- A/R Collections
- Review of Project WIP at month end
- General Office Administrative Support_
- Coordinate project specific travel arrangements (flights, hotels and car rentals)

**Required Skills and Qualifications**:

- 2- 5 years of administrative experience
- Experience working in an Engineering, Field Services, or other professional environment would be a definite asset
- Document Control experience is an asset
- Advanced experience with Bluebeam and Adobe
- Excellent accuracy and attention to detail mandatory
- Strong writing and editing skills
- Strong problem solving skills, and the ability to work with mínimal supervision
- Must be able to work in a dynamic work environment

**Benefits of working at Magna IV**:
At Magna IV, we genuinely care about our people and we want to set you up for success with opportunities for career advancement both locally & nationally.

Our employees enjoy a competitive salary and benefits that includes extensive health & dental coverage, Group RRSP program, social & community events and much more

**Job Types**: Full-time, Permanent

Schedule:

- 8 hour shift
- Monday to Friday
- Weekend availability

Ability to commute/relocate:

- Saskatoon, SK: reliably commute or plan to relocate before starting work (required)

Work Location: In person

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