Administrative Assistant

**Administrative Assistant Summer Student - Community Support Services - Contract**

Would you like to work for a not-for-profit organization that is dedicated to maximizing the independence and community participation of people with disabilities across Canada? Would you like to play a role in advocating for inclusion and equity for all people living with disabilities?

March of Dimes Canada (MODC) is a federally registered national charity that offers a wide variety of programs and services to Canadians living with disabilities.Since 1951, starting with the polio epidemic, March of Dimes Canada has been on the forefront of the disability movement. We are focused on a bold vision of enhancing services, financing the vision, building partnerships and creating an appropriate and sustainable infrastructure. Through our Culture Code we live the values of:We Are One Team, We Are Accountable to Ourselves and Each Other, and We Adapt and Grow Together.

**Profile**:
Reporting to the Program Manager - Community Support Services (CSS), the Administrative Assistant Summer Student-Community Support Services contract will be responsible in providing administrative support to the Durham CSS programs.

**Duties / **Fonctions:

- Provide administrative support to the Program Manager while indirectly supporting the CSS programs
- Assist with the preparation, submission and filing of confidential documents and internal recording systems for employee vacation and sick time records
- Update and maintain program manuals and other organizational manuals as appropriate
- Organize and prepare for meetings/presentations/training, including attending and taking/preparing minutes as required
- Maintain and assist with continuous improvement of data collection systems to support the programs
- Coordination of training and travel arrangements
- Assist in preparation of documents and reports for internal purposes and funders
- Perform general office administrative duties such as file management/archiving, inventory maintenance for office supplies and assist with routine maintenance functions for office equipment
- Assist in coordination and communications between departments

**Qualifications / **Compétences requises:

- Minimum Grade 12. Business / Accounting College Diploma preferred
- Minimum 3 years related administrative experience
- Advanced experience in Microsoft Office; Word, Excel, and PowerPoint
- Familiarity with Quality Management Systems including ISO
- Ability to function in an organized manner
- Ability to take initiative and problem solve
- Ability to take verbal and written direction and follow through to complete assigned tasks
- Flexibility to changing demands of the job
- Strong interpersonal and communication skills
- Good command of grammar and accuracy with figures (attention to detail)**Please note the following**:
**Salary Range: $18/hr**

**This contract position will commence on June 16, 2023, and end on August 15, 2023.**

**Name**: Dawnette Hoo-Hing

**Position**: Program Manager
- Please note that March of Dimes Canada has a mandatory COVID-19 vaccination policy. All employees must be fully vaccinated against COVID-19 by receiving all required doses of a vaccine approved by Health Canada at least 14 days prior to the commencement of their employment, or as otherwise recommend by public health authorities. We will provide reasonable accommodation to individuals who are unable to be vaccinated for medical reasons or on the basis of any other protected ground, as required under applicable human rights legislation._

**Job Type**: Fixed term contract
Contract length: 2 months

**Salary**: From $18.00 per hour

Ability to commute/relocate:

- Durham, ON: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (preferred)

**Experience**:

- Front desk: 1 year (preferred)
- Administrative experience: 1 year (preferred)

**Language**:

- Mandarin (preferred)

Shift availability:

- Day Shift (preferred)

Work Location: One location