Bilingual Receptionist/office Coordinator

2 weeks ago

Montréal, Canada McCarthy Tétrault LLP Full time

**Job Description**:
At McCarthy Tétrault, we offer challenging and rewarding career opportunities and are delighted to have been selected in 2023 as one of
_Canada’s Top 100 Employers_ and one of
_ _
- Canada’s Best Diversity Employers_ for the eleventh consecutive year. Our culture is built on professional excellence, collaboration, innovation, thought leadership and entrepreneurialism. We embrace inclusion in all its forms and we provide the tools and opportunities to help our people develop to their full potential.

The employee in this position will need to communicate in French and English to support our clients and Firm members across Canada, where English is the predominant language. The incumbent will also be responsible to greet French and English speaking clients in-office. This is a national team and it is necessary for the proper functioning of the operations to have bilingual staff available at all times to respond to requests. Bilingualism (French and English) is therefore a requirement for this position.

**As a Bilingual Receptionist/Coordinator, you will be primarily focusing on all daily reception tasks such as**:

- Managing the Firm's reservation management system (EMS) to coordinate all activities in our Conference Center.
- Maintaining visitor logs while ensuring all visitors from other offices are provided with a security access card and assist them to reserve a working space as required.
- Supporting Firm members with bookings through EMS and communicating boardroom requirements to other service providers such as AV and catering.
- Accommodating last minute bookings and room modification requests and making adjustments to other bookings based on priority.
- Ensuring all documentation, including meeting and event summaries and service orders are complete and accurate.
- Liaising regularly with the Supervisor and the Conference Services Team on items pertaining to the operation of the Conference Centre.
- Providing assistance regarding logistic and scheduling during special events organized by the Firm.
- Ensuring that all client requests are either handled immediately or that clients are directed toward the appropriate resource.
- Ensuring that policies for catering, security, health and safety are adhered to.
- Activating emergency protocols as required and reporting all security matters to management.
- Maintaining utmost confidentiality regarding both internal and external client meetings and interactions.
- Logging and processing incoming and outgoing mail and deliveries that pass through reception.
- Assisting the Facilities Coordinator with informing the landlord of any issues that need to be addressed.
- Producing weekly recovery reports for finance as required.
- Executing procedures and other duties as determined by management.
- Bilingualism (French/English) is required.
- High school diploma.
- Minimum 3-5 years of related experience preferably in a professional services environment.
- Exceptional interpersonal skills and customer focus.
- Strong professional demeanor.
- Exceptional written and oral communication skills.
- Ability to deal effectively with difficult situations; demonstrate effective problem-solving skills, discretion and patience.

**As a member of the McCarthy team, you will have access to**:

- Outstanding benefits from day one, including insurance premiums paid by the Firm and wellness and technology reimbursements.
- Competitive compensation, paid overtime and generous time off, including a day off to volunteer and a day off for your birthday.
- A commitment to professional development and growth opportunities for our people at all levels, supported by a culture that fully embraces and encourages two-way feedback.
- Strong community involvement and a commitment to equity, diversity and inclusion.
- A collaborative, cohesive culture that connects lawyers and business teams through collective purpose.

  • Office Coordinator

    4 weeks ago

    Montréal, Canada ISS Facility Services Full time

    Office Coordinator (BILINGUAL) ISS is a global facility management company with over 500,000 employees throughout 52 countries. We are seeking goal oriented, value driven & customer focused people to join our team. ISS services a wide range of sectors including Business & IT, Healthcare, Manufacturing, Pharmaceuticals, Aviation & Transportation, Education...

  • Bilingual Front Desk Coordinator

    21 hours ago

    Montréal, QC, Canada Brunel Full time

    IntroductionWe are hiring a Bilingual Front Desk Coordinator for a client located in Montreal, QC. This is a full-time permanent opportunity working on-site.ResponsibilitiesPerform receptionist duties such as greeting visitors, answering phones, and managing mail and deliveries.Coordinate the transportation of products, overseeing the entire process...

  • Bilingual Front Desk Coordinator

    3 weeks ago

    Montréal, Québec, H2W 1S8, Montréal, Canada Brunel Full time

    IntroductionWe are hiring a Bilingual Front Desk Coordinator for a client located in Montreal, QC. This is a full-time permanent opportunity working on-site.ResponsibilitiesPerform receptionist duties such as greeting visitors, answering phones, and managing mail and deliveries.Coordinate the transportation of products, overseeing the entire process...

  • Dental Receptionist

    6 days ago

    Montréal, Canada Dr. Bergman Dental Office Full time

    We are looking for a receptionist to add to our warm and busy family dental practice. RESPONSIBILITIES: - Greet patients - Schedule and confirm appointments - Answer telephone calls - Take payments, issue receipts and submit insurance claims QUALIFICATIONS: - Bilingual (French and English) - Experience using dental software an asset - Able to multi-task...

  • Receptionist/office Admin

    4 weeks ago

    Montréal, Canada AvistaTech Full time

    **Receptionist/Administrative Assistant.** You will be responsible for providing administrative support to ensure a smooth running office. This includes but is not limited to: **Must have**: French and English proficiency - Answering phone calls and returning messages. - Helping in facilitating small office space, coordinate IT issues with teams and manage...

  • Receptionist Officer

    4 weeks ago

    Montréal, Canada Securitas Inc. Full time

    **Receptionist Officer** We help make your world a safer place. Securitas is a global company that offers the most advanced and sustainable security solutions in the industry. We are located in 47 countries and have 355,000 employees worldwide and over 150,000 clients. Securitas plays an essential role for our clients and in society. The **Receptionist...

  • Human Resources Business Partner

    1 week ago

    Montréal, QC, Canada Bilingual Source Full time

    We seek a dedicated Human Resources Business Partner (HRBP) to join our client's growing team. As an HRBP, you will play a crucial role in developing and implementing HR programs and processes to enhance employee performance, retention, and satisfaction across our client's various locations in Canada. You will collaborate closely with leadership to drive...

  • Bilingual Human Resources Business Partner

    1 week ago

    Montréal-Est, Canada Bilingual Source Full time

    We seek a dedicated Human Resources Business Partner (HRBP) to join our client's growing team. As an HRBP, you will play a crucial role in developing and implementing HR programs and processes to enhance employee performance, retention, and satisfaction across our client's various locations in Canada. You will collaborate closely with leadership to drive...

  • Bilingual Human Resources Business Partner

    1 week ago

    Montréal-Est, Canada Bilingual Source Full time

    We seek a dedicated Human Resources Business Partner (HRBP) to join our client's growing team. As an HRBP, you will play a crucial role in developing and implementing HR programs and processes to enhance employee performance, retention, and satisfaction across our client's various locations in Canada. You will collaborate closely with leadership to drive...

  • Bilingual Human Resources Business Partner

    1 week ago

    Montréal-Est, Canada Bilingual Source Full time

    We seek a dedicated Human Resources Business Partner (HRBP) to join our client's growing team. As an HRBP, you will play a crucial role in developing and implementing HR programs and processes to enhance employee performance, retention, and satisfaction across our client's various locations in Canada. You will collaborate closely with leadership to drive...

  • Bilingual Human Resources Business Partner

    1 week ago

    Montréal, QC, Canada Bilingual Source Full time

    We seek a dedicated Human Resources Business Partner (HRBP) to join our client's growing team. As an HRBP, you will play a crucial role in developing and implementing HR programs and processes to enhance employee performance, retention, and satisfaction across our client's various locations in Canada. You will collaborate closely with leadership to...

  • Bilingual Human Resources Business Partner

    6 days ago

    Montréal-Est, Quebec, Québec, Canada Bilingual Source Full time

    We seek a dedicated Human Resources Business Partner (HRBP) to join our client's growing team. As an HRBP, you will play a crucial role in developing and implementing HR programs and processes to enhance employee performance, retention, and satisfaction across our client's various locations in Canada. You will collaborate closely with leadership to...

  • Receptionist

    1 month ago

    Montréal, Canada Spa CurAge Full time

    Coordinate treatments and scheduling accordingly. Our High end Spa facility is seeking a friendly and flexible individual to join our team as a Receptionist. The receptionist will be responsible for answering phones, scheduling appointments and handling standard office duties. **Responsibilities**: - Greet customers and visitors in a friendly manner. - Be...

  • Dental Receptionist

    1 month ago

    Montréal, Canada Raviv Dental Center Full time

    Small modern family oriented dental center located in the heart of Montréal. We’re looking for a receptionist/office manager with previous dental administration experience to help us run the clinic operation (applicants without Dental administration experience will not be considered). Applicant must enjoy communicating with people and be good at it, have...

  • Bilingual Front Desk Coordinator

    3 weeks ago

    Montréal, QC, Canada Brunel GmbH Full time

    Perform receptionist duties such as greeting visitors, answering phones, and managing mail and deliveries. Coordinate the transportation of products, overseeing the entire process including but not limited to preparing shipping documentation for shipping couriers and ensuring prompt delivery. Collaborate with vendors to handle tasks like receiving,...

  • Receptionist

    7 days ago

    Montréal, Canada DRW Full time

    **DRW** is a diversified trading firm with over 3 decades of experience bringing sophisticated technology and exceptional people together to operate in markets around the world. We value autonomy and the ability to quickly pivot to capture opportunities, so we operate using our own capital and trading at our own risk. Headquartered in Chicago with offices...

  • Medical Receptionist

    1 month ago

    Montréal, Canada Curage Med Full time

    Our Private healthcare facility is seeking a friendly and flexible individual to join our team as a Medical Receptionist. The receptionist will be responsible for answering phones, scheduling appointments and handling standard office duties. **Responsibilities**: - Greet patients and visitors in a friendly manner. - Coordinate daily administration tasks...

  • Receptionist

    1 month ago

    Montréal, Canada CLINIQUE DES ENFANTS Full time

    **Secrétaire-Réceptionniste pour clinique pédiatrique localisée à Montréal.**: - **Bilingue, langue Arabe un atout.**: - **Pas d’expérience nécessaire.**: - **Formation sur place.**: - **Temps partiel (9:00-13:00), jours de semaines seulement.**: - **SVP NE PAS envoyez CV si vous vivez à l'extérieur du pays.**: - **Secretary-Receptionist...

  • Coordonnateur(trice) de bureau

    7 days ago

    Montréal, QC, Canada Fitzrovia Full time

    Fitzrovia est à la recherche d’un(e) coordinateur(trice) de bureau / réceptionniste pour rejoindre notre équipe. Le / la coordinateur(trice) de bureau / réceptionniste gérera les besoins globaux de la réception et soutiendra l'équipe des Opérations Corporatives dans la coordination quotidienne du bureau de Montréal, y compris la gestion de...

  • Front Desk Coordinator

    3 weeks ago

    Montréal, QC, Canada Brunel GmbH Full time

    Perform receptionist duties such as greeting visitors, answering phones, and managing mail and deliveries. Coordinate the transportation of products, overseeing the entire process including but not limited to preparing shipping documentation for shipping couriers and ensuring prompt delivery. Collaborate with vendors to handle tasks like receiving,...