Executive Assistant

4 weeks ago


Winnipeg, Canada Shared Health-Soins Communs Full time

**Requisition ID**: 324835

**Posting End Date**: Open Until Filled

**City**: Winnipeg

**Site**: Shared Health

**Department / Unit**: Out of Province Central Coordination Unit, Diagnostic and Surgical Recovery Task Force

**Job Stream**: Non-Clinical

**Union**: Exempt

**Anticipated Start Date**:ASAP

**Term End Date**: 24 Month Term

**FTE**:1.0 EFT

**Anticipated Shift**: Days

Shared Health leads the planning and coordinates the integration of patient-centred clinical and preventive health services across Manitoba. The organization also delivers some province-wide health services and supports centralized administrative and business functions for Manitoba health organizations.

**Position Overview**

As the senior administrative employee within the portfolio provides administrative support to the Out of Province Central Coordination Unit, Diagnostic and Surgical Recovery Task Force. Organizes and prioritizes independently, the secretarial/administrative activities for the Out of Province Central Coordination Unit, Diagnostic and Surgical Recovery Task Force and ensures that all work is completed within established timeframes. Types, formats and proofreads a variety of material including: correspondence, minutes, agendas, manuscripts, from dictaphone or rough draft. Develops, maintains and updates a variety of databases including creating spreadsheets, data collection and entry, assisting with analysis and organization of information and assisting with the preparation of reports. Reviews, evaluates and recommends new office/administrative procedures for the portfolio in the interest of efficiency and quality of service; prepares and maintains policies and procedures for the administrative activities in the portfolio.

**Experience**
- Five years experience in a senior administrative position
- Experience in scheduling and coordinating meetings
- Experience recording and preparing minutes and agendas

**Education (Degree/Diploma/Certificate)**
- Completion of a high school or equivalent program of studies; formal training in applied office skills is required.

**Qualifications And Skills**
- Proficiency with computerized systems (Microsoft Word, Access, PowerPoint and Excel) is essential
- Typing speed 60 wpm
- Demonstrated ability to organize, assign and supervise the work of junior employees
- Ability to compose correspondence on behalf of senior managers
- Excellent communication skills, verbally and in writing
- Ability to prioritize a large workload and independently complete a variety of administrative duties
- Ability to work in a fast-paced corporate environment and work effectively under pressure to meet deadlines
- Demonstrated problem-solving skills
- Demonstrated ability to effectively contribute to a team environment
- The ability to work independently and to establish and maintain good working relationships with administrative staff, healthcare agencies and all levels of management.
- Ability to maintain a high level of confidentiality

**Physical Requirements**
- Required to work for long periods of time at a computer

Please note that an employee s not permitted to hold two or more positions in Shared Health that combine to equal more than 1.0 FTE.

Shared Health values and supports employment equity and workplace diversity and encourages all qualified individuals to apply. We thank all applicants but only those selected for an interview will be contacted.


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