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Clubs Administrator

3 months ago

Vancouver, Canada Alma Mater Society of UBC Vancouver Full time

The Alma Mater Society (AMS) is the University of British Columbia’s (UBC) student society, and works to improve the academic, social and personal lives of the 56,000 UBC students at its Vancouver campus. The AMS also runs nine food and beverage outlets, a catering and conference operation, and the AMS Student Nest, providing on-campus employment opportunities and generating revenue that goes directly back into supporting the students at UBC.

**Position title**: Clubs Administrator
**Reports to**: Vice President, Administration & Associate Vice President, Administration
**Supervises**: None
**Employee status**: Hourly Exempt, Appointed
**Length of term**: May 1, 2024 - April 30, 2025
**Hours per week**: 20 hours per week
**Compensation**: $18.00 per hour

Position Purpose

The Clubs Administrator is responsible for handling the administrative and interpersonal duties related to the 350+ AMS Clubs in the AMS. They have to ensure that our AMS Clubs are receiving proper information, helping occasional club issues, updating and handling records related to clubs, and more. The Clubs Administrator is considered the main point of contact for our AMS Clubs or individuals seeking information regarding AMS Clubs.

**Responsibilities**:

- Assist with Club activities
- Working with external organizations relevant to clubs
- Allocate club offices and lockers
- Monitor use of offices and lockers and re-allocate when required
- Handle the creation of new AMS Clubs and any questions or matters related to that
- Liaise with the AMS Archivist/Researcher in regard to club history and constitutions
- Oversee administrative needs as they arise, including club de-constitution, hard copy club files and organizing files, and maintaining the club constitution and club executive databases
- Liaise with the Finance Committee regarding club records and accounts
- Implement Operations Committee policies with respect to clubs
- Assist the Vice-President Administration with their duties as required
- Maintain (10) weekly office hours
- Prepare a transition report for successor
- Works with the AMS mission statement and values to operate a successful department
- Other duties as required

Qualifications and Experience
- Must be a currently registered student at UBC Vancouver or one of its affiliated colleges
- May not be an executive of an AMS club, constituency or resource group
- Strong organizational skills; detail-oriented
- Professional conduct
- Strong interpersonal and communication skills.
- Strong conflict management skills.
- Disclosure and sensitivity related training is considered an asset
- Comfortable working within an anti-oppression framework to create a positive space for everyone
- Enthusiastic, open-minded, and eager to get involved.
- Problem solving skills

**To Apply**:
Please submit a resume and cover letter.

**Application deadline**: 11:59pm Sunday, April 14.