Facilities Administrative Assistant

1 month ago

Winnipeg, Canada Parian Logistics Full time

**Facilities Administrative Assistant**

**Temporary Opportunity - approx. six to nine months**

Parian Logistics provides corporate shared support services and third-party logistics to a group of affiliated Canadian retailers, including Warehouse One, Ricki’s, Bootlegger, and cleo. Parian Logistics’ corporate support services include accounting and finance, logistics and distribution, marketing and e-commerce, customer service, information technology, sourcing, human resources, real estate, and store construction services.

We are looking for a Facilities Administrative Assistant to join our team in Winnipeg Reporting to the Director of Construction this role supports the effective maintenance of our store and corporate office’s working and shopping environment by providing administrative support functions.

**What you'll be a part of**:
Store Maintenance and Other Activities
- Triaging and responding to store communications regarding store maintenance issues
- Coordinating preventive, routine and emergency call maintenance actions for stores and our corporate office
- Analyzing the priority of requests and dispatching appropriate services in a timely manner
- Developing and maintaining the maintenance database, utilizing internal ticketing systems to log all requests and solutions

Store Supplies Activities
- Reviewing store supply requests to ensure adherence to company policies and best practices
- Providing guidance to store teams regarding the procurement of store supplies
- Working with the warehouse fulfillment team to ensure supplies are being dispatched to stores in a timely manner
- Reordering stock supplies to have on hand

Vendor and Utility Payment Activities
- Verifying correctness of invoices, coding, scanning and submitting to accounts payable for payment
- Data entry of invoices into our accounting software
- Various administrative functions related to the maintenance and renovations of stores
- Provide superior customer service to the business units aligned with Parian Logistics’ DC2 values

**What You Bring**
- Experience in an administrative role
- Knowledge of the retail industry and/or facilities maintenance activities is an asset
- Strong interpersonal, teamwork, and relationship-building skills
- Professional written and verbal communication skills with a customer service orientation
- Focused on positive customer experiences and delivering superior service to clients
- Strong knowledge of Microsoft Office products

**Ready to learn more? Submit your resume**

**Our Values**

Parian Logistics achieves excellence and delivers superior service to customers through teamwork, communication, and integrity while embodying our DC2 Values:
DO THE RIGHT THING. At Parian, doing the right thing matters. Its in the way we treat our customers, our coworkers, and our work in general. Doing the right thing is critical - from making sure we are working in a way that keeps everyone in our workplace safe to finding ways to support our community

COLLABORATE ALWAYS. The strengths of many are always better than the strengths of a few. At Parian we leverage the talents, ideas, and strengths of everyone, from our co-workers to our client-partners. We work as a team and respect what each person brings to our organization.

DETERMINED TO DELIVER. At Parian we deliver product and we deliver results. Our clients rely on us because we come through for them. We are committed, reliable and we take ownership of our results.

COST CONSCIOUSNESS. We provide amazing value to our clients by providing great service with a price tag that supports their business goals. Being cost conscious is about making sensible decisions with our resources and innovating for optimization. All of our team members are encouraged and empowered to find ways to help us create more value for our customers.

**Inclusivity Commitment**

At Parian Logistics we are all about working together to make people feel great, feel welcomed, feel like they are able to be themselves and included. Inclusivity is in total alignment with our values and makes us all better. Parian Logistics and our team members are committed to ensuring all people feel welcomed in our office and that our differences are appreciated and celebrated.

**Community Involvement**

Our partner brands are involved in many charitable initiatives, and we join them in supporting their amazing partner charities Make-A-Wish Canada, Canadian Women’s Foundation and Breast Cancer Canada are organizations we enthusiastically support. In Winnipeg, our warehouse operations have a commitment to breaking down barriers to employment and work with supportive agencies to create meaningful work for people with disabilities, newcomers to Canada and those historically underserved.
- #CSP_

**Job Types**: Full-time, Fixed term contract

**Benefits**:

- Casual dress
- Company events
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insuranc

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