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Billing Coordinator

7 months ago

Ottawa, Canada WSP Full time

**Flexible Work Location**

Architecture49 is seeking a **Project Billing Coordinator **to join our Finance team.

Architecture49 (A49) is a growing firm with a wide range of career opportunities. Our offices, situated from coast to coast across Canada, serve distinct regions each with a local focus and sector specialties.

We value work-life balance and support continuous learning to help our employees develop their skills and expertise as they build and evolve their careers with us. We offer a comprehensive and customizable benefits package, as well as a share purchase program and RRSP matching program. We also offer flexible schedule and a hybrid work environment; competitive salaries; flexible leave days; telemedicine (24/7 access); and reimbursement of professional dues.

**Responsibilities**
- Set up and manage billing terms in the system for an assigned portfolio of projects and clients;
- Obtain additional billing details as required to ensure billing accuracy and escalate billing issues and or concerns to Project Manager/Accountant, or Director of Finance;
- Generate and submit invoice drafts and supporting back-up to Approvers and make revisions as required;
- Prepare and send final invoice packages to Clients within deadlines while maintaining a high level of accuracy;
- Work closely with other areas of the business (including but not limited to Accounts Payable, Accounts Receivable, Project Managers and Project Accountants) as required to promptly address issues and concerns;
- Assess and recommend billing process improvements to the Director of Finance to reduce the amount of time to process and deliver final invoice to clients; Track costs and billings for several Joint Venture / Consortium projects across Canada and report quarterly on their financial position.
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**Qualifications**
- Post-Secondary Education in Finance or Accounting field or equivalent experience;
- Minimum 3 years of related billing experience. Additional bookkeeping experience is considered an asset;
- Bilingual (French & English speaking) considered an asset.