Project Coordinator

7 months ago

Ottawa, Canada SK Sheet metal Full time

Job Overview:
The Project Coordinator’s responsibility is to co-ordinate the mechanical construction projects, project administrative record keeping between the job site & Project Managers and support Project Managers and all foreman(s) activities in a smooth, timely, accurate, efficient, and cost-effective manner daily. This position is to order and process supplies/materials for each project including the paperwork, scheduling and to assist in all aspects of keeping paperwork moving through the office. You are a key cog in keeping the Project Management personnel up to date on their projects.

**Responsibilities**:

- Assist in the development and implementation of project plans, including defining project scope, goals, and deliverables
- Coordinate project activities and ensure all tasks are completed on time and within budget
- Submit materials, packages, and subcontractors’ requisitions to purchasing agent.
- Obtain, release, and track all materials, packages and subcontractors purchase orders.
- Obtain, review, submit, approve, and release shop drawings.
- Assist purchasing agent when busy or away with issuance of purchase orders.
- Coordinate, review, and verify invoices (A/P) to be paid with the original purchase order, shipping documents, and packing slips.
- Provide all latter invoices to the project manager for monthly or final billings.
- Review weekly project timesheets to ensure accuracy.
- Provide support to project manager. This includes, but not limited to:

- Resolution of any project-related issues or conflicts that may arise
- Negotiate and purchase project packages.
- Hire and manage subcontractors.
- Price, submit and track change orders.
- Attend site meetings and coordinate with clients and trades.
- Obtain necessary permits, certificates, bonds, and insurance policies.
- Complete and submit final close out documents package.
- Develop construction schedules (i.e., labour and fabrication).
- Conduct weekly labour analysis in comparison to estimated budget.
- Track material and package deliveries.
- Perform site visits for the life of the projects.
- Complete and submit monthly progress billings.
- Track and report project accounting.

**Requirements**:

- College Education Technician graduate with Mechanical Trade endorsement.
- Preferred: College Education CET graduate with Mechanical Trade endorsement.

ProCore
- Familiarity with blueprint reading and construction schematics
- Excellent time management skills with the ability to prioritize tasks effectively
- Strong communication skills, both written and verbal
- Ability to work well in a team environment and collaborate with cross-functional teams
- Attention to detail and strong problem-solving abilities

We offer competitive compensation based on experience.

If you are a motivated individual with a passion for construction projects and possess the required skills, we would love to hear from you. Please submit your resume along with a cover letter detailing your relevant experience.

**Salary**: From $50,000.00 per year

**Benefits**:

- Dental care
- Extended health care
- Paid time off

Schedule:

- Monday to Friday

**Experience**:

- Project management: 1 year (preferred)

**Language**:

- English (preferred)

Work Location: In person

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