Educational Program Coordinator
2 weeks ago
Staff - Union
Job Category
CUPE 2950
Job Profile
CUPE 2950 Salaried - Sr Program Asst-Med Ed (Gr8)
Job Title
Educational Program Coordinator
Department
Administrative Support | Centre for Health Education Scholarship | Faculty of Medicine
Compensation Range
$4,739.00 - $5,102.00 CAD Monthly
Posting End Date
July 4, 2024
Note: Applications will be accepted until 11:59 PM on the Posting End Date.
Job End Date
At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff, and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.
JOB SUMMARY
The CHES Educational Program Coordinator is responsible for the overall coordination of administrative matters for the Centre's two central programs, the Clinical Educator Fellowship Program (50%) and the Master of Health Professions Education Canada Program (50%).
The position will be based at the UBC Vancouver Campus; however, the incumbent may also be required to occasionally travel to other sites (e.g., Diamond Health Care Centre) to support operational activities. As this position may require the incumbent to enter a healthcare facility, successful verification of full vaccination against COVID-19 is required prior to the start date, as required by the provincial health mandate. This position also has the option of a hybrid work arrangement.
ORGANIZATIONAL STATUS
The UBC Centre for Health Education Scholarship (CHES) is a research and education centre that strives to enhance the health of people and populations by supporting the educational practices of the health professions. Formed in 2008, CHES’ mandate is to enhance health education scholarship across the Faculty of Medicine, and all associated distributed sites, through creating new knowledge through research and informed innovation, building capacity through mentorship of individuals, and fostering a culture of collaboration and scholarly thinking in health professions education.
CHES is home to the Clinical Educator Fellowship Program (CEFP), a 2-year fellowship designed for clinicians in a health profession who are interested in developing an academic career as a Clinical Educator; as well as the MHPE-Canada program, an international Master's program conferred from Maastricht University in the Netherlands and delivered in partnership with Western University in Ontario.
This position reports dually to the CEFP Director and the MHPE-Canada UBC Director, and will also take direction from the Centre's Manager. The incumbent liaises with colleagues throughout the Faculty of Medicine and external partners for the coordination of the programs, including our MHPE-Canada partners, at Western University and Maastricht University.
WORK PERFORMED
Clinical Educator Fellowship Program (50%):
- Responsible for drafting fellows' agreements and offer letters; processes fellow appointments and renewals in partnership with home department; and liaises with faculty relations and/or human resources departments for information and clarification on human resources policies and processes.
- Coordinates the CEFP Academic Half-Day sessions including: recruiting speakers, managing schedule on SharePoint/Teams site, room and venue bookings (including setup of remote connections), the development and implementation of educational materials, timely collection and distribution of session evaluations on a weekly basis, consultations with instructors to assess resources and equipment/audio-visual needs, where applicable, and any additional support as needed.
- Organizes and supports CEFP program-related events, including but not limited to, the CHES Orientation and Graduation events for fellows.
- On behalf of the Program Director, schedules meetings and appointments in coordination with their calendar and program activities, and identifies and communicates high priority requests.
- Performs financial duties as related to the CEFP; such as reporting on budget expenditures, processing expenses, tuition reimbursements, honorariums, and travel requisitions. Requires familiarity with UBC and FoM processes and guidelines to ensure information is accurate and financial processing and expenditures are appropriate.
- Provides additional administrative support to the Program Director and fellows (both current and alumni), as required.
- Drafts and edits reports; compiles statistical data, such as the number and/or type of teaching activities each fellow contributes; and conducts routine research as required, in preparation for reports related to CHES programs.
- Serves as the primary contact for administrative matters and general inquiries for the CEFP, of which may be of an interpretative and complex nature. Communicates directly with the public and prospective fellows.
- Provi
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