Administrative Assistant

3 weeks ago

Toronto, Canada BentallGreenOak Full time

**Administrative Assistant**

**Toronto, ON**

**Who We Are**: BentallGreenOak is a leading, global real estate investment management advisor and a globally-recognized provider of real estate services. BentallGreenOak serves the interests of more than 750 institutional clients with expertise in the asset management of office, industrial, multi-residential, retail and hospitality property across the globe. BentallGreenOak has offices in 27 cities across thirteen countries with deep, local knowledge, experience, and extensive networks in the regions where we invest in and manage real estate assets on behalf of our clients in primary, secondary and co-investment markets. BentallGreenOak is a part of SLC Management, which is the institutional alternatives and traditional asset management business of Sun Life.

BentallGreenOak promotes a corporate culture that attracts and retains the highest caliber people. We encourage opportunities for growth, development, and promotion by providing our employees with the resources to work effectively and continually strive to perform better. We are committed to a safe and sustainable work environment.

**The opportunity**:This position will be based out of our Corporate office in downtown Toronto and provide administrative support to the Principal, Directors, and Managing Director of the Residential portfolio. This is an exciting opportunity to join a dynamic team and gain experience in the residential property management industry.

**What you will do**:

- Provide administrative support to the leadership team across the national portfolio including preparing correspondence, memos, minutes, spreadsheets, proposals, presentations, client briefings, and reports of a confidential, strategic and/or specialized nature;
- Support various functions (Marketing, Operations, Technical Services) within the Residential team with respect to special projects or initiatives;
- Coordinate team meetings, conference calls and travel arrangements for the leadership team;
- Coordinate reservations, arrange accommodation and ensure that all necessary equipment is available for meetings.
- Manage electronic filing systems for group, including initial and ongoing filing system;
- Liaise with field personnel or other departments (People & Talent, Health & Safety, etc.) on behalf of BentallGreenOak’s Residential Services team with respect to activities or inquiries;
- Maintain the BentallGreenOak residential portal as necessary;
- Provide information and refer calls to the appropriate individuals within the department as may be required;
- Embrace and proactively support BentallGreenOak’s culture of environmental sustainability, and corporate and social responsibility;
- Other duties as assigned

**Who you are**:

- **Education**: Completion of post-secondary program.
- **Experience**: 2+ years of related administrative experience. Experience or interest in real estate, residential property management an asset.
- **Relationship Skills**: Ability to communicate effectively, both oral and written; ability to develop and sustain cooperative working relationships with clients, residents and internal staff; ability to exercise confidentiality.
- **Organizational/Multi-Task Skills**: Ability to allocate time effectively, work under pressure and manage tight deadlines; ability to handle multiple demands, competing priorities and adapt to new ideas and constant changes; ability to use initiative and self-managing skills to work independently with mínimal direction and respond effectively to issues that arise in the absence of the executive officer; detail-oriented
- **Computer Skills**: strong knowledge of Microsoft Office; advanced proficiency in spelling, punctuation and grammar and typing minimum speed of 60 WPM.
- **Police Clearance **- A criminal verification check is required for employment.

***

We thank all applicants for their interest in employment with BentallGreenOak (Canada) LP, however only those selected for an interview will be contacted.

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