Scheduling, Examination and Resource Specialist

5 months ago

Waterloo, Canada University of Waterloo Full time

Overview:
**Term: 1 year**

The Scheduling, Examinations and Resource Specialist is primarily responsible for academic timetable development. The incumbent will support all aspects of the scheduling process which includes the development of a “rolled” set of courses, the training and guidance of 116 Departmental Scheduling Representatives, the in-depth analysis of the developing timetable and ensuring that the finalized timetable meets the needs of students, instructors and academic departments while making optimal use of the central classroom inventory. Anticipating the impact of changes to the schedule using their knowledge, experience and the available data is a significant aspect of the incumbent’s role.

**Responsibilities**:
**Academic timetable development**
- Analyses course combination constraints and requests for change to maximum classroom utilization while also ensuring academic progression of students in their individual programs/specializations
- Compiles, verifies and codes instructor, time, course and room constraints to inform the creation of the timetable, ensuring internal conflicts are not created
- Evaluates change requests to ascertain the level of impact; appropriately changes or recommends alternate solutions if necessary
- Identifies and resolves data inconsistencies that have been created as a result of subsequent change requests, conflicting constraints and multiple data submissions for a single course
- Reconciles PCS sections (Course Selection sections) to ensure students are able to select the courses they require/desire during the Course Selection Period
- Creates, informs, implements and updates policy, procedure and business processes where required

**Scheduling processes resource**
- Works with scheduling stakeholders to explore options for continual improvement to business process/system set-up
- Provides scheduling solutions all academic units/faculties
- Participates in both super user and end-user testing of new releases of system software
- Works with campus partners to review and establish the scheduling cycle each term
- Reports and tracks suggestions for system enhancements

**Training and communications**
- Develops, generates, interprets and distributes reports necessary for the scheduling/examinations processes
- Distributes information to Departmental Scheduling Representatives, Academic Chairs, School Directors and Associate Deans
- Conducts regular training workshops for all scheduling stakeholders and provides one-on-one coaching as required
- Fosters partnerships with Scheduling Representatives/Departmental Chairs in the academic departments
- Provides resource data for the Provost’s Advisory Committee on Timetabling (PACT).Participates as a resource for the University Timetabling Committee (UTC).Coordinates with the Communications team in the development of requirements/scripts/manuals for training.Ensures the Scheduling Office website and Scheduling SharePoint site houses current and relevant information

**Academic Resources**
- Endorses fair use policy as it applies to room utilization using a complex set of Standard Meet patterns
- Provides classroom supplies such as whiteboard markers/erasers and appropriate signage for instructor use of the equipment by liaising with Plant Operations and Instructional Technologies and Media Services (ITMS)
- Reserves/confirms centrally-managed classrooms (approx. 130) using event management system

**Exam scheduling process resource**
- Using university standards, ensures the completeness and consistency of several thousand final examinations that are printed through the Registrar’s Office each year
- Reconciles printing costs (>150k per year) and ensures mistakes are reported/corrected
- Verifies the correct upload and submission of final exam masters submitted through our exam management software
- Coordinates the print requisition requirements for printed examination papers
- Ensures all policies/procedures are current and distributed to various stakeholders prior to each final exam period
- Authorizes the delivery/quality control of final exam papers at the secure exam locations
- Collects and records proctor information for all scheduled and administered exams
- Maintains and distributes current information for proctors to the Departmental Exam Representatives
- Coordinates the confidential shredding required during the final exam periods

**Maintains ClassrooM/Furniture inventory**
- Maintains the Infosilem, Ad Astra and PeopleSoft facility tables used to support room assignment activities
- Audits and reconciles three separate room asset databases to identify data inconsistencies using source data from Institutional Analysis and Planning (IAP), ITMS and Plant Operations
- Notifies the appropriate departmental representatives when utility shutdowns occur within buildings that house classroom space
- Tracks and maintains the Registrar’s Office furniture inventory (furniture in classrooms as well as i

  • Manager, Examinations and Classrooms

    3 weeks ago

    Waterloo, Canada University of Waterloo Full time

    Overview: **Responsibilities**: Operations Management - Leads the day-to-day operations of the examination’s unit within the Registrar’s Office - Develops plans and operational requirements to ensure the delivery of high quality, effective and efficient support for faculty, academic departments, and other university stakeholders with respect to...

  • Examinations Assistant

    6 months ago

    Waterloo, Canada University of Waterloo Full time

    Overview: **Term: 2 years** The Examinations Assistant assists the Examinations Specialist in the delivery and facilitation of examinations managed by the Centre for Extended Learning (CEL). They are the first point of contact for examinations related inquiries. They are responsible for verifying and approving proctors and tracking and recording...

  • Manager, Examinations and Classrooms

    3 weeks ago

    Waterloo, Canada University of Waterloo Full time

    Overview The Manager, Examinations & Classrooms plays a pivotal role in overseeing all aspects of the university's final examination schedule and administration of final examinations. Additionally, the role involves directing the general maintenance of Registrar’s Office-managed classrooms and managing the furniture inventory for these classrooms....

  • Examinations and Classrooms Manager

    7 days ago

    Waterloo, Ontario, Canada University of Waterloo Full time

    OverviewThe Manager, Examinations & Classrooms oversees final examination scheduling and administration at the University of Waterloo. This role directs the maintenance of Registrar's Office-managed classrooms, manages furniture inventory, and coordinates exam scheduling activities.ResponsibilitiesOperations ManagementLeads daily operations of the...

  • Dental Claims Examiner

    4 weeks ago

    Waterloo, Ontario, Canada Equitable Life of Canada Full time

    Job Title: Dental Claims ExaminerJob Summary:We are seeking a skilled Dental Claims Examiner to join our team at Equitable Life of Canada. As a Dental Claims Examiner, you will be responsible for processing dental claims and providing excellent client service in group benefits.Key Responsibilities:Process dental claims and predeterminations accurately in a...

  • Human Resources Specialist

    4 weeks ago

    Waterloo, Ontario, Canada Wireframe Solutions Full time

    Job SummaryWireframe Solutions is seeking a highly skilled Human Resources Officer to join our team. The successful candidate will be responsible for identifying current and prospective staffing requirements, preparing and posting notices and advertisements, and coordinating selection and examination boards to evaluate candidates.Key ResponsibilitiesIdentify...

  • Disability Claims Examiner

    7 days ago

    Waterloo, Ontario, Canada OTIP RAEO Full time

    OTIP RAEO OverviewWe are seeking a highly skilled Disability Claims Examiner to join our team. This role requires strong analytical and communication skills, with the ability to make informed decisions and develop effective case management plans.Estimated Salary Range: $65,000 - $85,000 per yearJob Description:Key responsibilities include reviewing and...

  • Healthcare Claims Examiner

    7 days ago

    Waterloo, Ontario, Canada Equitable Life of Canada Full time

    About the Role:We are seeking a skilled Healthcare Claims Examiner to join our team at Equitable Life of Canada in Waterloo, ON.Job Summary:This is a part-time, temporary position requiring a minimum of 15 hours per week, with the possibility of increasing to 30 hours during peak seasons (November, December, January, June, July, August).The successful...

  • Human Resources Officer

    7 days ago

    Waterloo, Ontario, Canada IPSP Solutions Inc. Full time

    We are seeking a highly organized Human Resources Officer to join our team at IPSP Solutions Inc. as a Recruitment and Staffing Specialist.About the RoleThis is a permanent position working 32-37.5 hours per week in a dynamic environment with opportunities for professional growth.Job DescriptionThe successful candidate will be responsible for identifying...

  • Senior Resource Design Specialist

    1 month ago

    Waterloo, Ontario, Canada University of Waterloo Full time

    Job Title: Senior Resource Design SpecialistJob Summary:The University of Waterloo's Centre for Education in Mathematics & Computing (CEMC) is seeking a Senior Resource Design Specialist to join our team. As a key member of our team, you will be responsible for designing, developing, and implementing electronic educational resources that meet the needs of...

  • Human Resources Professional

    7 days ago

    Waterloo, Ontario, Canada Wireframe Solutions Full time

    At Wireframe Solutions, we are seeking a highly skilled Human Resources Officer to join our team. This is a permanent full-time opportunity with a competitive salary and benefits package.Job DescriptionThe successful candidate will be responsible for identifying current and prospective staffing requirements, preparing and posting job notices, and...

  • Senior Bodily Injury Examiner

    7 days ago

    Waterloo, Ontario, Canada OTIP RAEO Full time

    About the RoleWe are seeking a skilled and experienced Senior Bodily Injury Examiner to join our team as a Complex Claims Specialist. In this role, you will be responsible for investigating, quantifying, analyzing, adjusting, and settling complex property and casualty claims in excess of $250,000.The ideal candidate will have a strong background in casualty...

  • Scheduler with Programming

    5 months ago

    Waterloo, Canada Riverside Millwork Group Full time

    We are seeking a dynamic and versatile scheduler with expertise in programming and design to join our team. In this role, you will play a pivotal part in optimizing production schedules, integrating programming and design elements, and driving continuous improvement in our manufacturing processes. The Scheduler will work closely with various departments to...

  • Human Resources Business Analyst and Process Improvement Specialist

    6 days ago

    Waterloo, Ontario, Canada Equitable Life of Canada Full time

    Join the Human Resources team at Equitable Life of CanadaWe are seeking a highly skilled HR Business Analyst and Process Improvement Specialist to join our dynamic Human Resources team. This role will play a critical part in driving business growth, improving HR efficiency, and enhancing the Manager and Employee Experience with HR processes.Job Summary:As an...

  • Human Resources Specialist

    2 weeks ago

    Waterloo, Ontario, Canada Wireframe Solutions Full time

    At Wireframe Solutions, we are seeking a skilled Human Resources Specialist to join our team. The successful candidate will be responsible for recruiting and hiring staff in a fast-paced environment. Key responsibilities include:Key Responsibilities:Staffing Requirements: Identify and analyze staffing needs to ensure timely and efficient hiring processes.Job...

  • Property & Casualty Claims Examiner

    5 months ago

    Waterloo, Canada Curo Claims Services Inc. Full time

    **Company Description** Who We Are** With every job, there’s always the question of “why”. Why join a company? Why be part of their mission? Here, the why is easy. It’s because at some point, we’ve all needed someone there for us. At the OTIP Group of Companies (OGC), we believe that something special happens when employees feel valued for the...

  • Human Resources Officer

    4 weeks ago

    Waterloo, Ontario, Canada Wireframe Solutions Full time

    We are seeking a highly skilled Human Resources Officer to join our team at Wireframe Solutions. As a key member of our HR department, you will be responsible for identifying current and prospective staffing requirements, preparing and posting job notices, and advising job applicants on employment requirements and terms and conditions of employment.Key...

  • Human Resources Officer

    4 weeks ago

    Waterloo, Ontario, Canada Wireframe Solutions Full time

    Job SummaryWe are seeking a highly skilled Human Resources Officer to join our team at Wireframe Solutions. The successful candidate will be responsible for identifying current and prospective staffing requirements, preparing and posting notices and advertisements, and collecting and screening applicants.Key ResponsibilitiesStaffing and RecruitmentIdentify...

  • Human Resources Officer

    4 weeks ago

    Waterloo, Ontario, Canada Wireframe Solutions Full time

    Job SummaryWireframe Solutions is seeking a skilled Human Resources Officer to join our team. The successful candidate will be responsible for identifying current and prospective staffing requirements, preparing and posting notices and advertisements, and advising job applicants on employment requirements and terms and conditions of employment.Key...

  • Senior Bodily Injury Claims Examiner

    1 month ago

    Waterloo, Ontario, Canada Curo Claims Services Inc. Full time

    Job DescriptionThe Senior Bodily Injury Examiner is a key role within Curo Claims Services Inc. that requires a high level of expertise and experience in handling complex property and casualty claims. This position is responsible for investigating, quantifying, analyzing, adjusting, and settling claims in excess of $250,000.Key Responsibilities:Deliver a...