Examinations and Classrooms Manager
7 days ago
Overview
The Manager, Examinations & Classrooms oversees final examination scheduling and administration at the University of Waterloo. This role directs the maintenance of Registrar's Office-managed classrooms, manages furniture inventory, and coordinates exam scheduling activities.
Responsibilities
Operations Management
- Leads daily operations of the examinations unit within the Registrar's Office.
- Develops plans to ensure high-quality, efficient support for faculty and stakeholders.
- Builts a culture of continuous improvement.
Final Examination Schedule
- Oversees all aspects of final examination schedules.
- Communicates requirements and initiatives with academic departments.
- Coordinates conflict-free final exam schedules.
Final Examination Print Management
- Supervises the completeness and consistency of final examinations printed through the Registrar's Office.
- Reconciles printing costs and reports mistakes.
- Verifies upload and submission of final exam masters.
Final Examination Management
- Creates a cycle of events for new exam scheduling cycles.
- Updates and maintains Exam Regulations.
- Posts and maintains the Final Examination Schedule.
Classroom Management
- Tracks and maintains the Registrar's Office furniture inventory.
- Arranges replacement or repair of missing or damaged furniture.
- Ensures accessibility needs are met in centrally managed classrooms.
Training and Communication
- Conducts regular training workshops and provides one-on-one coaching.
- Fosters partnerships with Departmental Exam Representatives.
- Coordinates with the Registrar's Office Communications team.
Knowledge, Expertise, and Continuous Improvement
- Participates in ongoing training to ensure knowledge base.
- Works with the Registrar's Office Communications Team to educate stakeholders.
- Coordinates the collection of data for final examinations.
Leadership and Management
- Leads, manages, and supervises staff.
- Assigns and prioritizes tasks, establishes goals, and evaluates performance.
- Conducts Annual Performance Plans with direct reports.
Qualifications
- University or college degree with administrative experience.
- 3+ years working in an academic environment.
- 2 years' experience leading staff and overseeing their work.
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