Office Administration Assistant

7 months ago


Edmonton, Canada VTEK Consultants Inc. Full time

The Project Administrative Assistant plays an essential role in the administrative and operational support of a major construction project at one of our famous client. She/He assists the Construction Manager in the daily management of activities, thus contributing to the smooth running and success of projects.

On a day-to-day basis, his/her tasks will include but not be limited to:

- Assist the Construction team(s) with administrative support;
- Perform administrative tasks such as preparing documents, maintaining records, managing communications, and writing site reports.
- Collaborate and keep the lines of communication open when working with team members, project stakeholders, trade partners, or any other parties.
- Coordinate site meetings, including preparing the agenda, taking notes and distributing minutes to stakeholders.
- Monitor deliveries of materials and equipment to the site, coordinating delivery schedules with subcontractors and suppliers.
- Jump in right from project start-up to assist with key documentation and drafting of contract;
- Keep on top of subcontracts and ensure key information is updated and distributed accordingly;
- Adapt to project changes by updating project presentations;
- Take charge of project invoices and ensure transmission to our Accounts Payable team;
**PROFILE**:

- 5+ years’ administrative experience;
- A College Diploma in the field of Office Administration, or a combination of education and industry experience;
- Solid written and verbal communication skills;
- Good organizational skills and ability to manage multiple tasks simultaneously in a dynamic environment.
- Knowledge of project management and office software, such as MS Office
- Ability to work independently and as part of a team, with a strong commitment to quality and customer service.
- Attention to detail and ability to work with precision and rigor in an environment where meeting deadlines is essential.
- Strong computer skills with enthusiasm for innovation;
Our client is based in Scotford and requires onsite work.

**Schedule: Mon to Fri - 10hrs/day**

**OFFER**:

- Competitive salary
- Group insurance
- Dynamic culture
- Exciting career opportunities

**Job Types**: Full-time, Permanent

Schedule:

- Monday to Friday

Work Location: In person



  • Edmonton, Canada Employee Benefit Funds Administration Ltd. Full time

    EBFA is a non-profit organization formed in 1993 to provide administrative services to multi-employer pension, health and welfare, and education trust funds for IBEW Local Union 424 plan members. EBFA provides governance and policy support to Board members and several committees. **We are seeking an Administrative Assistant** This position provides...


  • Edmonton, Canada KINGSTON ROSS PASNAK LLP Full time

    **Position Title: Administrative Office Assistant** **Reports to: Director, People Operations** **Department: Administrative Team** **The Role** The **Administrative Office Assistant** will serve as an integral member of the Administration Department. The individual will work collaboratively with the team, and will report to the Director, People...


  • Edmonton, Canada Cranston Homes Ltd Full time

    **Cranston Homes is a residential construction company, looking for an experienced Office Administrative Assistant.** **The Opportunity** **Reporting to the Operations Manager, the Office Administrative Assistant has the following roles and responsibilities**: - **Provide administrative support to ensure efficient operation of the office and...


  • Edmonton, Canada Next Techs Robotics Full time

    **Job Summary**: **Key Responsibilities**: 1. **Office Management**: - Maintain and organize office files, records, and documentation. - Manage office supplies inventory, including ordering and restocking as needed. - Coordinate office maintenance and repairs. - Ensure the office environment is tidy and conducive to productivity. 2. **Administrative...


  • Edmonton, Alberta, Canada DSC Construction] Full time

    Job Title: Office Administrative AssistantJoin our team at DSC Construction as an Office Administrative Assistant, providing essential support to our operations team.Job SummaryWe are seeking a highly organized and detail-oriented Office Administrative Assistant to join our team. The successful candidate will provide administrative support to our operations...


  • Edmonton, Canada KRP - Kingston Ross Pasnak LLP Full time

    **The Firm** At KRP, everything we do is designed to empower people to reach their full potential. That is our purpose. It is what we stand for, what we believe, and why we do what we do. For 75 years, **Kingston Ross Pasnak**, LLP. Chartered Professional Accountants (KRP) has been serving clients in western Canada, becoming one of the region’s largest,...


  • Edmonton, Canada Fountain Tire Full time

    Overview: **Fountain Tire** is looking for a **Office Administrative Assistant** with strong organizational and attention to details skills to join our team in our South Edmonton Head Office. **What do we offer?** - Competitive compensation - Comprehensive health, dental and vision benefits for you and your family including RRSP matching - Recognition and...


  • Edmonton, Canada Alberta Concrete Pumping Ltd. Full time

    **Overview** **Duties** - Manage daily office operations, including filing, data entry, and clerical tasks. - Provide excellent customer service by assisting customers and coworkers - Maintain organized files and ensure that all documentation is accurate and up-to-date. - Handle phone calls with professionalism, demonstrating effective phone etiquette. -...


  • Edmonton, Canada Fortitude Plumbing Full time

    Fortitude Plumbing is looking for an Office Administrative Assistant to support our team. The Administrative Assistant is responsible for ensuring the smooth flow and completion of all administrative and bookkeeping tasks required. This position suggests excellent verbal and written communication skills, strong attention to detail and relevant computer...


  • Edmonton, Canada Fountain Tire Full time

    Overview: **Fountain Tire** is looking for an **Administrative Assistant** with strong organizational and attention to details skills to join our team in our South Edmonton Head Office. **What do we offer?** - Competitive compensation - Comprehensive health, dental and vision benefits for you and your family including RRSP matching - Recognition and...


  • Edmonton, Canada Capilano Mall Dental- NEW OFFICE Full time

    Looking for a fun and energetic Dental office administrator to join our team. Responsibilities include looking after the day to day operations of the office as well as scheduling and ordering of supplies. Dental administrative experience is a must. We are looking for someone long term who can grow with the company. **Job Types**: Full-time, Permanent Pay:...


  • Edmonton, Canada Crave Water Ltd. Full time

    Responsibilities: - Answer and direct phone calls in a polite and professional manner - Greet visitors and direct them to the appropriate person or department - Maintain and organize office files, both physical and electronic - Perform clerical duties such as photocopying, scanning, and faxing documents - Utilize QuickBooks to manage financial transactions...


  • Edmonton, Canada Lovenoor Transport Ltd. Full time

    Administrative assistants perform a variety of administrative duties in support of managerial and professional employers. They are employed throughout the private and public sectors. - Prepare, key in, edit and proofread correspondence, invoices, presentations, brochures, publications, reports and related material from machine dictation and handwritten...


  • Edmonton, Canada Priority Logistics Inc. Full time

    **Priority Logistics **is a fully integrated logistics service provider with terminals in British Columbia, Alberta, Ontario and Quebec, serving customers across Canada. Our specialty is asset-based LTL and Full load intermodal services. We are recruiting for the position of Administrative assistant to join our Edmonton team located in NW Edmonton. If you...


  • Edmonton, Canada Métis Nation of Alberta Full time

    **Administrative Assistant, Office of the Chief Electoral Officer** **Location**: Chief Electoral Office, Edmonton, AB **Position Status**: Full Time (40 hours/week), Permanent **The Organization** **The Opportunity** **Key Responsibilities** - Collaborate with the OCEO team to ensure that administrative activities are delivered in a timely, effective,...


  • Edmonton, Canada United Cribbing Ltd. Full time

    Responsibilities: - Answer and direct phone calls in a professional manner - Perform data entry tasks accurately and efficiency such as payroll. - Manage and maintain office supplies inventory - Assist with bookkeeping tasks using QuickBooks software, such as invoicing and billing - Coordinate and schedule appointments orders. - Handle incoming and outgoing...


  • Edmonton, Canada United Cribbing Ltd. Full time

    Responsibilities: - Answer and direct phone calls in a professional manner - Perform data entry tasks accurately and efficiency - Manage and maintain office supplies inventory - Assist with bookkeeping tasks using QuickBooks software, such as invoicing and billing - Coordinate and schedule appointments and meetings - Handle incoming and outgoing mail and...


  • Edmonton, Canada Cameron • Okolita Inc. Full time

    Hello out there! If you are reading this, you are most likley looking for employment in an office setting as an Administrative Assistant and as luck would have it, we are looking to hire someone for such a position. The job would entail you showing up for work at 8:30 am to do a variety of duties and these would include but not be limited to, data entry,...


  • Edmonton, Canada Intelligent Office Edmonton Full time

    **Job description** Job description **About Us**: Intelligent Office Edmonton is a prestigious downtown executive center. We are located in the heart of downtown on the 20 floor of Rice Howard Place. We provide customized, professional administrative support solutions to those looking to expand and grow their business. We are open Monday to Friday. No...


  • Edmonton, Canada Intelligent Office Edmonton Full time

    **Job description** Job description **About Us**: Intelligent Office Edmonton is a prestigious downtown executive center. We are located in the heart of downtown on the 20 floor of Rice Howard Place. We provide customized, professional administrative support solutions to those looking to expand and grow their business. We are open Monday to Friday. No...