Project Coordinator

6 months ago

Richmond, Canada Isidore landscapes Inc. Full time

**Project Coordinator & Estimator**

**Job description**

Isidore Landscapes has been designing, installing, and maintaining landscapes in the lower mainland since 1994. In that time, we’ve built strong working relationships with construction and development companies, home builders and landscape architects. Our expertise and passion allows us to interpret, create, install, and maintain varied and complex landscape designs for any size of landscape project.

We offer meaningful career opportunities, where your hard work is recognized and contributions are valued. All of our senior site staff and the majority of our leadership team started in entry-level positions.

**Responsibilities**:
Your position of Project Coordinator will be to work from Tender preparing & submission

through to Contract Negotiation, Management all the way to Project Closeout in ensuring

the Management, Quality and timely completion of each Landscape Project is to Company standards, expectations and budget. This will be achieved in Working in partnership with the Project Managers, Project Director & Project Team, Foreman and other site staff.

**General Expectations**:

- Proficiency in:

- Excel, word, adobe, and Microsoft office programs
- Reading and understand basic financial reports and accounting practices
- Confident with numbers, formulas, and basic to medium complexity mathematical practices
- Motivated, fast learner, resourceful, able to adapt to different stress or conflict situations, team player, works well with others & as a team player
- Professional
- Extremely organized, structured, and punctual
- Weekly workload of 40+ hours (8AM to 5PM Monday to Friday)

**Detailed Role Expectations (not limited to)**:

- Daily admin tasks and Management of asana and asana tasks
- Updating of excel sheets for project scheduling, projections, and forecasting
- Updating and management of excel sheets for suppliers, clients, subcontractors
- Preparing site reports and deficiency reports after walkthroughs and site visits
- Site Visits 1-2 days per week to gain a comprehensive understanding of site management, details, crews and typical procedures, as well as coordination with foreman, quality control, documenting & site planning
- Day-to day staffing and monthly / annual staffing outlooks
- Assisting with implementation and sourcing new software to streamline communications and internal management
- Project Submittal Management
- Project Vender & Subcontractor Procurement, Negotiating and Securing
- Review of details, specs and drawings for comprehensive knowledge & understanding of each project
- Plant coordination with the horticultural team such as:

- Plant counts, submittals and orders
- Tree sourcing and orders
- Deficiency Management - coordinating to organize and complete deficiencies of all projects

under management
- Estimating, Bids, Sales and Project Securement including:

- Takeoffs
- Building of quote in LMN / Quoting Software
- Sourcing materials, vender & subcontractor pricing
- Review and understanding of all project specific details & scope of work
- Meeting prior to start of quote and prior to submission with Project Director
- Tender follow ups, management of bids and long term work-load planning
- Tender meetings, negotiation, contract reviews and procurement
- Dealing with day to day orders, planning and coordination directly with foreman
- Preparing of project closeout document, as-builts, warranties and maintenance manuals & project handoff
- Post construction walkthroughs, warranty review and documentation
- Budget reviews, monitoring of all expenditures and preparing monthly reports to submit to Project Director including breakdown of total costs, comparison to quote etc. (separate to job costing)
- Running total of budget, cost savings, subcon awards for periodic review of Project Director

**Expected Start Date**: Immediately

**Job Types**: Full-time, Permanent

**Starting Wage**: $26.00- $30.00/Hr with

**Location**:

- 21200 River Road, Richmond BC V6V 1M3.
- Various Jobsites throughout the Lower Mainland
- Flexible Work from Home Policy - 1 to 2 days per week

**Hours or work**: Monday to Friday, 40+ hours per week

**Probationary Period**:3 months

**Benefits**:

- Project Commission
- 4% Vacation pay
- Statutory and Holiday Pay
- Extended health and dental benefits following 3-month probation period
- DPSP following 1 year of employment
- Profit sharing at the end of the year depending on company’s performance

Isidore Landscapes is an equal opportunity employer.

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