Operations Manager

7 months ago


Halifax, Canada Ultina Health Full time

**Title**: Operations Manager

**Reports to**: Managing Partner

**Status**: Full time permanent with 1 day per week remote

**Scope**

**Duties & Responsibilities**

**Finance**
- QuickBooks
- New account set up.
- Create & send invoices.
- Create purchase orders.
- Calculate sales commissions and create invoices.
- AR - timing & follow-up.
- AP - scheduling.
- Monthly financial summary (QuickBooks function).
- Move to full management through QuickBooks.

**Management**
- Develop KPI measurement tools.
- Develop an Account Analysis Report.
- Develop a Product Analysis Report.
- Produce a quarterly Business Summary Report.
- Prepare Financial Forecasts & Budget documents.
- Improve internal systems:

- Cloud set up - shared drive for Ultina.
- Manage Regulatory document filing.
- Manage regulatory requests from customers.
- Secure all required info from suppliers - regulatory documents, samples, pricing, timing.

**Administration of Sales Process**
- Quotation Calculator (support & sign off from Partners).
- Confirm receipt of all Purchase Orders.
- Follow-up on Ultina issued POs
- Ensure receipt confirmation is received.
- Confirm timeline with Manufacturer.
- Follow up and communicate timeline status/changes to customers.
- Execute delivery logistics.
- Manage ‘sample requests’ from customers and relay to manufacturers with follow up.
- Manage some smaller accounts, such as professional channel accounts.
- Full integration of Customer Relations Management system (CRM).

**Business Development**
- Schedule/coordinate Customer meetings with Partners.
- CRM super user

**Internal Sales - Gelatin**
- Manage gelatin business.
- New customer development.
- Customer inquiry follow-up.
- Provide quotes, request & share spec sheets.
- Manage samples requests.

**Marketing**
- Maintain website (establish refreshes; added value; ensure correctness of information i.e. up to date).
- Establish daily updates for LinkedIn posts.
- Tradeshow support Meeting scheduling/planning for Partners.

**Travel Management**
- Establish a 3rd part to facilitate hotel & flight bookings for Partners.
- Provide Expense Report support for Partners.

**Projects**
- Manage the fulfilment of a content review (by a chosen agency) and corresponding timelines for the Ultina Health Website.
- Full integration of QuickBooks (eliminating outside Bookkeeper)
- CRM selection - manage the submissions for Partners to choose a CRM platform.

All other duties as assigned.

Pay: $60,000.00-$70,000.00 per year

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday

**Education**:

- Bachelor's Degree (preferred)

**Experience**:

- management: 1 year (preferred)

Work Location: In person


  • Assistant Manager

    6 months ago


    Halifax, Canada Leadon (Halifax) Operations LP Full time

    Work Term: Permanent - Work Language: English - Hours: 40 hours per week - Education: Bachelor's degree - Experience: 3 years to less than 5 years - or equivalent experience **Work setting**: - Urban area **Budgetary responsibility**: - $500,001 - $1,500,000 **Tasks**: - Plan, organize, direct, control and evaluate daily operations - Determine type of...

  • Assistant Manager

    7 months ago


    Halifax, Canada Leadon (Halifax) Operations LP Full time

    Work Term: Permanent - Work Language: English - Hours: 40 hours per week - Education: Bachelor's degree - Experience: 3 years to less than 5 years - or equivalent experience **Work setting**: - Urban area **Budgetary responsibility**: - $500,001 - $1,500,000 **Tasks**: - Plan, organize, direct, control and evaluate daily operations - Determine type of...


  • Halifax, Canada Leadon (Halifax) Operations LP Full time

    Work Term: Permanent - Work Language: English - Hours: 40 hours per week - Education: College/CEGEP - Experience: 2 years to less than 3 years **Work setting**: - Urban area **Budgetary responsibility**: - $500,001 - $1,500,000 **Tasks**: - Plan, organize, direct, control and evaluate daily operations - Conduct performance reviews - Cost products and...

  • Second Cook

    4 days ago


    Halifax, Canada Leadon (Barrington) Operations Full time

    **Work setting**: - Restaurant - Urban area - Hotel, motel, resort **Cook categories**: - Cook (general) - Line cook - Second cook **Tasks**: - Prepare and cook complete meals or individual dishes and foods - Prepare dishes for customers with food allergies or intolerances - Train staff in preparation, cooking and handling of food - Clean kitchen and...

  • Operations Manager

    8 months ago


    Halifax, Canada Xaltcraft Incorporated Full time

    We are looking for a professional Operations Manager to coordinate and oversee our organization's operations. The Operations Manager role is mainly to implement the right processes and practices across the organization. The specific duties of an Operations Manager include formulating strategy, improving performance, procuring material and resources and...

  • Operations Manager

    2 days ago


    Halifax, Canada Executive Aviation Full time

    Executive Aviation is excited to announce that we are looking for an Operations Manager to join team at the Halifax Airport (YHZ)! Do you enjoy people management and helping promote team member growth? Do you thrive in a fast-pace, goal oriented environment? Do you consider yourself to be safety conscious? Do you enjoy working with deadlines, and do you meet...

  • Operations Manager

    4 months ago


    Halifax, Canada R3 Environmental Services Full time

    **R3 Environmental Services**, a division of The Municipal Group of Companies, is an environmental services company that provides soil and wastewater treatment in Nova Scotia. We are seeking the qualifications and expertise of an **Operations Manage**r for our operations based out of **Halifax, NS.** **Job Summary**: Reporting to the General Manager, as...

  • Operations Manager

    4 months ago


    Halifax, Canada Municipal Group of Companies Full time

    R3 Environmental Services, a division of The Municipal Group of Companies, is an environmental services company that provides soil and wastewater treatment in Nova Scotia. We are seeking the qualifications and expertise of an Operations Manager for our operations based out of Halifax, NS. **Job Summary**: Reporting to the General Manager, as Operations...

  • Operations Manager

    6 days ago


    Halifax, Canada Archdiocese of Halifax-Yarmouth Full time

    **Operations Manager** **St. Francis and St. Clare of Assisi Parish** **Halifax, NS** **Archdiocese of Halifax-Yarmouth** We are seeking an experienced Operations Manager to advance the mission of Christ in Central Halifax by overseeing all elements of Parish operations. Reporting to the Administrator, the Operations Manager is the administrative and...

  • Operations Manager

    4 months ago


    Halifax, Canada Shelter Movers Full time

    **About Shelter Movers** Shelter Movers is a national, volunteer-powered charitable organization providing moving and storage services at no cost to individuals and families fleeing abuse. We collaborate with local businesses and community agencies to support people, primarily women and children, as they transition to a life free of violence. Every year, in...

  • Operations Manager

    1 week ago


    Halifax, Canada Bee Clean Building Maintenance Full time

    **Job Title**: Operation Managers **Location**: Fredericton, Saint John, Moncton - will work from one of these cities **Salary**: $55,000 to 65,000 **Job Overview**: Janitorial Company is looking for Operation Managers to oversee the cleaning operations in the above regions. As the face of our company, the Operations Manager is the first point of contact...

  • Operations Manager

    7 months ago


    Halifax, Canada Rentokil North America Full time

    Overview: **Operations Manager** Are you passionate about Management? Looking to build your career in an exciting industry and a growing world class organization? Come see why so many of our team members recommend us to their friends! **Who are we?** Rentokil Canada Corporation is proud to be a member of the Rentokil family of companies in North America....

  • Operations Manager

    7 months ago


    Halifax, Canada Rentokil North America Full time

    Overview: **Operations Manager** Are you passionate about Management? Looking to build your career in an exciting industry and a growing world class organization? Come see why so many of our team members recommend us to their friends! **Who are we?** Rentokil Canada Corporation is proud to be a member of the Rentokil family of companies in North America....

  • Operations Manager

    7 months ago


    Halifax, Canada Four Points by Sheraton Halifax Full time

    The Operations Manager is responsible for assisting the General Manager in managing daily hotel operations in the hotel's continuing effort to deliver outstanding guest service and financial profitability. The position is the primary contact for the hotel operations, sales and marketing, finance, human resources, product quality, capital and issue...

  • Manager of Operations

    3 months ago


    Halifax, Canada Bayshore HealthCare Full time

    The Operations Manager, under the direction of the Branch Area Director, oversees the day-to-day branch operations and manages the administrative team. This incumbent also supports and actively participates in risk management activities, the internal auditing programs, ISO audits and supports business development activities as appropriate. The Operations...

  • Operations Manager

    7 months ago


    Halifax, Canada Rentokil Initial Full time

    Rentokil-Terminix Canada is one of the largest pest control providers to the property management sector. Since its founding, it has been an industry leader in pest control. Our certified specialists use innovative technologies to protect millions of homes and businesses throughout Canada. Rentokil-Terminix is currently seeking an experienced Operations...


  • Halifax, Canada Social Navigator Inc Full time

    **MANAGER, IT OPERATIONS** The **Manager, IT Operations **is responsible for the management and improvement of the overall IT operations for the organization. The Manager is responsible for configuration, license management and maintenance of IT systems across the organization. With oversight of the CISO, the Manager will maintain information security...

  • Operations Manager

    2 months ago


    Halifax, Canada The Sutton Place Hotels Full time

    Proud to be 100% Canadian-owned, Northland Properties' are recognized as one of the most trusted names in hotels, restaurants, resorts, sports, construction, and asset management. Our well-known and loved brands have been bringing people together to celebrate unforgettable experiences across Canada, the US, Ireland, and the UK for over 50 years. As...

  • Operations Manager

    7 months ago


    Halifax, Canada Moxy Halifax Downtown Full time

    Accountable To: General Manager **Essential Duties**: - Provide direct assistance to the Hotel General Manager and have the ability to perform the GM's tasks in their absence - Responsible for the day-to-day operation of the hotel front desk team, as well as assist in the management of the housekeeping, maintenance, and food & beverage departments. - Work...

  • Operations Manager

    3 months ago


    Halifax, Nova Scotia, Canada beBee Professionals Full time $35,000 - $45,000

    Job SummaryWe are seeking a highly organized and detail-oriented Office Administrator to manage daily office operations at beBee Professionals in Halifax.Key ResponsibilitiesManage incoming correspondence, schedule meetings, and maintain office calendars.Ensure the office is well-organized, maintain supplies, and assist with data entry and filing.Support...