Specialist, Procurement

3 weeks ago

Metro Vancouver Regional District, Canada First Nations Health Authority Full time

**FNHA Overview**:
The First Nations Health Authority is a diverse and transformational health organization of professional, innovative, and dedicated team members and leaders.

The first of its kind in Canada, FNHA works as a health-and-wellness partner with BC First Nations to support self-determination and decision-making to improve health outcomes.

**JOIN OUR HISTORIC JOURNEY**
At FNHA, you’ll have the opportunity to contribute to BC’s history. With a unique governing structure and mandate, our fluid work environment means you can play an active role in real change.
Our talented teams value respect and foster lateral kindness in their working relationships. Our holistic approach to wellness, based on First Nations teachings, is incorporated into all aspects of work culture. Where else will you get to create a personal wellness plan as part of your performance goals?

**As a health and wellness organization, the First Nations Health Authority has aligned with the Provincial Public Health Order released on October 14, 2021. We have a mandatory COVID-19 vaccination policy for all employees at First Nations Health Authority. This policy requires all employees to be fully vaccinated against COVID-19. If selected for employment, you will be required to provide proof of vaccination by providing a copy of your BC Vaccination Card Passport with the QR code.**

**Position Summary**:
The Procurement Specialist partners with internal and external clients to determine the procurement method. This position coordinates the vendor selection process; maintains a pre-qualified list of vendors by goods and services category; interfaces and negotiates with suppliers for price, delivery; prepares legal binding documents and oversees full life cycle for the agreement; solicits and analyzes quotations; performs periodic audits of transactions to ensure compliance; prepares management and compliance reports. The role uses independent judgment in resolution of routine and non-routine responsibilities to ensure high quality client services support.

**Responsibilities**:

- Determines the procurement method as per the FNHA Procurement & Contracting Policies and coordinates the selection process.
- Maintains a Pre-Qualified list of vendors by goods and services category to ensure efficient, clear, and transparent procurement processes.
- Contacts suppliers for information such as price, delivery dates, quality, suitability, and taxes; selects suppliers, negotiates prices and delivery dates and places orders for a variety of equipment, supplies and services either by telephone, in person or electronically utilizing the computerized purchasing system, the Internet or other computerized software; and maintains related catalogues, files and records.
- Prepares specifications, conditions, and legal binding documents for the formal tendering of equipment, supplies and services utilizing word-processing and spreadsheet software and knowledge of the BC Bid process. Understands the risk and legalities regarding contracts.
- Solicits and analyzes quotations from vendors in terms of price, quality and conformity to specifications and negotiates resultant supplies and services contracts and/or places purchase orders via FNHA’s financial system (PeopleSoft) or via a FNHA procurement card and ensures completion.
- Oversees full life cycle for the Agreement. This includes planning, implementing, monitoring, control, and documentation of the procurement initiative: development and delivery of analytical reports such as progress, issues, and escalation, schedules, charters, and presentations to management teams.
- A Full Job Description is Available Upon Request._

**Qualifications**:
**Education & Experience**
- The requirements for this position would typically be acquired through a degree, plus 4 to 6 years of progressively responsible experience in procurement, materials management and contract administration or an equivalent combination of education and experience. Achievement of a Supply Chain Management Professional designation would be a definite asset.

**Knowledge, Skills & Attributes**:
**Knowledge**
- Excellent planning, interpersonal skills, and collaboration skills with the ability to interact with staff at all levels.
- Excellent communication skills - oral, written, proof reading.
- Ability to be flexible and adaptable.
- Demonstrated ability to multi-task, set priorities effectively and problem solve, including early identification of issues/problems that may arise.
- Advanced knowledge of PeopleSoft, MS office - Word, PowerPoint, Outlook, Excel.
- Strong attention to detail and accuracy with a commitment to high quality work.

**Competencies**
- Ability to analyze information and data to develop correspondence, presentations, and other material.
- Ability to arrange meetings, engagement sessions, conferences, etc. including all aspects of logistics, documents, and materials, etc.
- Ability to work independently, proactive

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