Procurement Coordinator
4 weeks ago
Hays Specialist Recruitment has partnered with a Real Estate Association in Vancouver, BC. We are looking to hire a Procurement Coordinator(Services) to join their team on a contract basis of 3 months. This is a Hybrid role, and can be Part time or Full time.
Your responsibilities:
Assist in creating a centralized procurement function to allow for formalized, standardized agreements/ contracts and terms and conditions. Specific deliverables include, but are not limited to:
Review and develop procurement policy and procedures
- Defined procurement process, plus templates for basic components within the process (e.g., RFP)
- Document library accessible to and usable by any team members involved in procurement.
Develop standard templates and contractual clauses specific to procurement categories
- Develop RFx evaluation process and criteria and ongoing supplier evaluation process
- Inventory and centralize existing contracts and agreements
- Create/improve centralized record keeping system for all contracts and a log/tracking system to monitor expiry dates and pricing
- Change management and communications plan to ensure knowledge transfer and adoption across the organization.
- Train and coach staff to be able to take on the newly created tasks related to the procurement function (knowledge transfer)
- Develop communication to all staff to explain newly created policies and procedures
What you need to succeed:
Procurement
- Demonstrated experience in creating procurement policies, processes and documents (e.g., RFP, RFQ, RFEOI, ITT) and respective templates
Experience facilitating at least 5 major procurement processes (>$250,000) across a range of products and services. Contract Development/Review
- Demonstrated experience with developing commercial terms in contractual agreements (e.g., payment schedules, service level agreements, performance targets)
- Some experience with legal terms and conditions within contracts (e.g., risk assessment of liability), ideally at a paralegal level
Contract Management
- Experience managing a portfolio of contracts, including reviews, renewals and vendor performance management
- Demonstrated ability to create contract and vendor management processes and documents
Whats in it for you:
The opportunity to work with a reputable organization, with a hybrid work option. You will be able to help business organize their procurement strategy and be part of a great team. Hourly rate is between $50-$85, dependnig on experience and education
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