Administrative Coordinator
2 months ago
**Position: Administrative Coordinator**
**Department: Sudbury Corporate Sales**
**Reports to: President**
**Direct Reports: None**:
**Job Overview**:
**Essential Duties & Responsibilities**:
- Providing executive-level support while building and sustaining effective working relationships with other areas of the organization
- Planning and prioritizing meetings
- Booking and managing travel requirements for multiple associates and events
- Preparing presentation materials; organizing and planning conference calls
- Preparing and coordinating venues, materials and catering needs for corporate meetings and events
- Managing and prioritizing incoming and outgoing calls, requests, calendars and correspondence
- Drafting, reviewing and communicating information across the company on behalf of the President
- Managing incoming and outgoing mail and prioritizing items as necessary
- Completing various administrative duties with proficiency in Microsoft Word, Excel, PowerPoint and Outlook
- Maintaining confidential executive files
- Handling and tracking expenses and invoices
- Managing and assisting with various ad-hoc projects, as assigned
- Establish and maintain effective working relationships with colleagues and clients.
**Qualifications**:
- Proven experience as an Admin Assistant/Coordinator or in a similar role
- Excellent organizational and multitasking abilities
- Strong written and verbal communication skills
- Proficient in Microsoft Office Suite and other relevant software
- Discretion and confidentiality are of utmost importance
- Ability to adapt to a fast-paced and dynamic environment
- Fluency in multiple languages is an asset
Education
- A bachelor's degree in business, marketing, or a related field is preferred
- Advanced experience in Microsoft Suites, D365, Power BI
- Previous experience supporting executive-level management
Experience
- 5 to 10 years in a related role
**“This job description is not limited to those duties specifically listed and can be changed at any time in order to adapt to business demands or organizational changes.”**
- MacLean Engineering & Marketing Co. Limited is an equal opportunity employer and is committed to providing employment accommodation in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (2005)._
- MacLean Engineering & Marketing Co. Limited will provide accommodations to job applicants with disabilities throughout the recruitment process. If you require an accommodation, please notify us and we will work with you to meet your needs._
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