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People & Culture Assistant

4 months ago

Calgary, Canada Heritage Park Full time

**Department**: People and Culture

**Position Type**:Temporary

**Contract Duration**:April 2, 2024 - June 30, 2024

**Hourly Rate**: $17.50

**Hours**:35 hours per week

**What we offer**:

- Flexible work arrangements where no one day is similar
- Working in a beautiful park setting
- Free entrance to the Park, including to our many public special events
- Employee discounts on food and retail items and free parking

**Who We Are**:
Heritage Park is Canada's largest living history museum and offers visitors a chance to experience life in Western Canada from the 1860s to the early 1950s. The Park features historical buildings, costumed interpreters, working antiques, and various exhibits that provide insight into the region's past.

**Job Overview**:
The Human Resources Assistant plays a vital role in supporting the administrative and recruitment process within an organization. Primarily responsible for assisting with job postings, offer letters, and background checks, this role ensures the smooth and efficient execution of hiring activities.

**Responsibilities**:

- Design and post vacancies on an applicant tracking system for both full-time and seasonal roles.
- Screen resumes for full-time roles and collaborates with hiring managers for phone screening.
- Prepare interview packages and schedule interviews.
- Prepare offer letters (up to 20+ per day) for seasonal roles and distribute them for signatures.
- Provide administrative support and maintain accurate records in ATS and employee files.
- Provide administrative support for People and Culture initiatives such as staff meetings, recognition events and other areas requested by P&C Manager.
- Perform other duties as assigned
- Organizational Excellence and Wellbeing
- Contribute to inspiring and immersive experiences at the Park through your roles and responsibilities by engaging in Heritage Park initiatives that align with the overall mission and vision of the Park
- Demonstrate commitment to workplace health and safety by complying with Heritage Park's Health, Safety and Environment Management System (HSEMS), following safe work practices, reporting work-related incidents, injuries and hazards, participating in employer training, and adhering policies including the Code of Conduct and the Workplace Violence and Harassment Policy
- Actively support a positive work environment by creating an atmosphere of inclusion, engagement and fulfillment in line with Heritage Park values
- Demonstrate responsible stewardship of our people, collections and financial assets by ensuring that they are handled with integrity, sustainability, and a focus on long-term benefits for the organization and its stakeholders

**Required Qualifications**:

- Minimum secondary school education is required. Post-Secondary Education in Business Administration or HR would be an asset
- A minimum of one year prior experience in an administrative role is required. High-volume recruitment experience would be an asset.
- Medium-level proficiency in using Office 365 (SharePoint, OneDrive, Excel, Word) and proficiency in HR software and applicant tracking systems. Experience using Payworks will be an asset.
- Excellent customer service focus, including the ability to handle and manage competing priorities.
- Demonstrated strong interpersonal and communication skills in a client-faced setting