Administrator

7 months ago


Markham, Canada The Foray Group Full time

**Position Title**: Administrator

**Reports to**: Director of Business Development

**Direct Reports**: None

**Hours of Work**:Monday - Friday, 8:30 am - 4:30 pm

**The Organization**

**The Role**

**Key Responsibilities**
- Ensure all data is captured accurately from administrative team members during meetings.
- Collect and maintain updated required documentation to work in licensed childcare for all on-call employees.
- Responsible for HubSpot staff contacts.
- Responsible for payroll; ensure timesheets are submitted and there are no missing timesheets. Follow up on any missing timesheets in a timely manner.
- Respond to payroll inquiries from The Foray Group’s Human Resource Department.
- Prepare weekly, monthly, and annual KPI reports.
- Process leaves, terminations, and track fastidious.
- Collect documentation from alumni returning to the Sentient HR team.
- Complete projects and work requested by the Director of Business Development, as required.

**Qualifications and Experience**
- A bachelor’s degree is required.
- Minimum of 3 - 5 years of experience in an administrative is required.
- Experience with HubSpot.
- Advanced Microsoft Office skills, especially Excel.
- A desire to offer a refined and innovative customer service experience to all stakeholders, including clients, temporary staff, permanent staff, guests to Sentient and the office staff.
- Competency in using technology, both computers and mobile Apps, as much of the role will be using and managing a cloud-based recruitment programs, our Sentient website, and other data analytics or reporting programs.
- Experience and ability to multi-task and prioritize competing demands.
- Ability to handle a fast-paced environment and work well under tight deadlines and pressure.
- A natural drive to achieve goals with a focus on supporting and growing the business.

**Skills, Knowledge and Abilities**
- Competency in extracting, analyzing, and making recommendations based on data.
- Knowledge of required documentation for childcare staff is an asset.
- Experience with creating reports to analyze trends and bring recommendations to management.
- Desire to go “above and beyond” to Enrich Lives.
- Nimble in business; able to make recommendations to stay ahead of competition.
- Advanced proficiency level in Word and Excel.

**We are an Equal Opportunity Employer**

Sentient HR Services is an equal opportunity employer and is committed to providing accommodations in accordance with the Accessibility of Ontarians with Disabilities Act. If you require an accommodation throughout the recruitment and selection process, we will work with you to meet your needs. We thank all those applicants who have applied; however, only those selected for an interview will be contacted.

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