Coordinator-strategy and Information

3 weeks ago

Toronto, Canada West Park Healthcare Centre Full time

West Park Healthcare Centre helps patients get their lives back by providing specialized rehabilitative and complex care after a life‐altering illness or injury such as lung disease, amputation, stroke, and traumatic musculoskeletal injuries.

West Park is building a new hospital and transforming its 27-acre site into an integrated campus of care, enabling the hospital to evolve its rehabilitative programs to meet Ontario’s future healthcare needs.

***Qualifications**:

- Postsecondary studies in Business Administration or equivalent;
- Continuing Education in Project Management preferred
- 5-7 years’ experience in an administrative role in a hospital
- Advanced computer proficiency (Microsoft Word, Excel, Outlook, PowerPoint, Visio, Adobe Acrobat, and strong Internet research skills.
- Recent project management/coordination experience preferably in a hospital setting
- Attention to detail
- Interpersonal, communications and organizational abilities;
- Strong computer skills are a requirement.
- Advanced proficiency in MS Word, Outlook, PowerPoint, Excel, Microsoft Project and Microsoft Visio
- Exceptional communication (both written and verbal) and interpersonal skills.
- Excellent presentation and report-writing and minute-writing skills
- Good decision-making ability, good judgment, initiative and diplomacy.
- A proactive approach to problem solving and building positive working relationships.
- Ability to anticipate, plan, prioritize, organize and follow up on multiple tasks and projects;
- Ability to work independently and take initiative
- Proven team player with demonstrated customer service and problem solving approach
- Demonstrated comfort and experience in a fast-paced, deadline-oriented environment;
- Evidence of good performance and attendance

***

**Accountabilities**:
1. In collaboration with the Vice-President Strategy, Innovation & Chief Information Officer, co-ordinate and/ or** **participate in various projects as assigned, to ensure that they are completed efficiently and effectively in support of achieving desired objectives, using the Centre-wide project management process and toolkit. Specific tasks associated with project coordination include:

- Reviewing and summarizing previous related reports
- Establishing a project organizational structure and work plan
- Developing terms of reference for work group as appropriate
- Establishing and maintaining productive contact with the both internal and external stakeholders
- Coordinating the development of communications plans, work plans, project plans, and Board of Directors materials
- Providing project support to work group and tracking and following up on progress against the work plan
- Providing written and verbal progress reports as required
- Keeping up-to-date project files and consolidating data and other information relevant to the project
- Coordinating work and administrative routines by booking meetings, preparing agendas, scheduling appointments, locating and disseminating information
- Preparing reports, documents, slides and other documentation and correspondence required for meetings

2. Provide administrative support to the Vice President Strategy, Innovation & Chief Information Officer and the CHRO including:

- Managing calendar by responding to meeting requests, schedule and ensure all relevant materials are received and/or provided in advance of the meetings/events
- Coordinating workflows to assure timely completion
- Preparing PowerPoint presentations, excel spreadsheets, charts and general correspondence, ensuring professional, accurate, and timely completion;
- Drafting communications, assisting with report preparation, and proof reading reports as required
- Collecting data and other details to inform decisions and reports
- Filing, general office duties; VISA reconciliations and expense reports
- Course registrations and set up teleconferences, webcasts, webinars, and videoconferences
- Liaises with the Administrative Professionals Team and other team support members as necessary to resolve administrative issues/concerns

3. Coordinating and support committee meetings including:

- Organizing meetings, room bookings, invitations and confirmations
- Ensuring that agendas and associated materials are prepared and distributed in a timely fashion
- Ensuring that thorough and accurate minutes are recorded, distributed and filed and that the necessary follow-up is undertaken in a timely fashion.

4. Be aware of conditions and measures that may affect the safety of patients, residents, students, employees, volunteers, physicians and visitors including:

- Compliance with the safety standards of the hospital and applicable legislation
- Identification and prevention of safety issues and problems
- Taking corrective action, where possible
- Attendance at safety meetings/training/updates in accordance with the Centre’s standards

5. Ability to work in a manner that exemplifies the core values of West Park: Exc

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