Executive/personal Assistant

2 weeks ago


Hamilton, Canada VT Controls Ltd Full time

The Executive of a growing company needs a reliable and organized Executive/Personal Assistant to support the daily tasks of the Managing Director.

**Responsibilities**:

- Provide confidential support to the Managing Director.
- Aid in project planning for each approved project, defining the project's goals, objectives, risks, assumptions, staffing levels, roles and responsibilities, work breakdown structure, milestones, and deliverables, using appropriate software tools and/or project management methods.
- Manage project activities throughout the lifecycle, including the allocation of adequate resources, scheduling, documentation, budget, and other factors necessary for success.
- Conduct meetings and forums to solicit feedback, input, and expectations; incorporate these into project plans to report to senior executives.
- Produce regular reports (status, escalations, etc.) on the progress of projects; deliver these reports during regular leadership meetings.
- Attend meetings with and on behalf of the Managing Director
- Prepare letters, PowerPoint presentations, memos, correspondence and other documents as required.
- Manage multiple assignments concurrently, maintain a high degree of confidentiality and demonstrate ethical standards at all times.
- Coordinate all Local and International travel arrangements and hotel accommodations for the Managing Director.
- Filing and maintenance of confidential company information.
- Other duties and special projects as requested by Managing Director.

**Qualifications and Requirements**:

- Associate degree required (B.A. or B.S. preferred)
- 1-2 years Executive Assistant experience and knowledge
- Previous experience in Construction Industry considered an asset
- Previous experience with Wrike and DropBox
- Willingness to learn a new system (Wrike)
- Proven ability to work in a team and adhering to tight deadlines
- Good data entry skills and attention to detail
- Proficiency in Microsoft Office suite
- Advanced computer skills
- Document Management and organization experience
- Supply management experience
- Strong work ethic and reliability
- Excellent written and verbal communication skills

To learn more about our company, visit vtcontrols.ca

**Salary**: $18.00-$20.00 per hour

**Benefits**:

- Company events
- Dental care
- Extended health care
- On-site gym
- On-site parking
- Paid time off
- Tuition reimbursement

Flexible Language Requirement:

- French not required

Schedule:

- Day shift
- Monday to Friday

Supplemental pay types:

- Bonus pay

COVID-19 considerations:
All visitors & employees required to observe physical distancing and to sanitize hands regularly while at our facility.

**Experience**:

- Executive/personal assistant: 2 years (required)

Work Location: In person


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