Executive Assistant

2 weeks ago

Hamilton, Canada Lawrie Insurance Group Inc. Full time

Lawrie Insurance Group (LIG) is a **Great Place to Work**®** and we want to share our bright future with you. LIG is a Canadian based, privately-owned leader in commercial and personal insurance, employee benefits, group retirement solutions and life and living benefits. As one of the largest and most trusted insurance organizations in Canada, we work with every major insurer in Canada and have a global network of brokers so we can create leading-edge solutions for all your needs.

LIG is only as strong as our people. Your career is more than a salary and that’s why we provide a total rewards program that takes care of all your needs from benefits to savings to overall wellness.

**Are you highly dependable, tech savvy and have the ability to anticipate needs. Are you able to remain calm and collected under pressure; meet deadlines and demonstrate excellent communication skills? If so, this position may be perfect for you.**

**We are currently seeking an Executive Assistant to support our Chief Operating Officer (COO). The Executive Assistance will provide daily efficient, professional, and confidential support for a wide variety of administrative duties.**

**What will you do?**
- Provide administrative support to the COO
- Prepare agendas, setting up meetings and assist with overall calendar management
- Prepare travel schedules, book travel arrangements, and make reservations
- Ensure days, weeks, and months are streamlined, efficient and manageable
- Prepare expense report submission and approvals
- Take meeting minutes and review and prepare presentations
- Receive and screen inbound calls
- Troubleshoot and/or escalate any issues
- Review, evaluate, and distribute correspondence
- Facilitate communication from department leaders
- Present a positive and professional image of the executive office to all.

**Knowledge, Skills, and Qualifications**:

- Post-Secondary education
- 2-3 years of executive or administrative support experience supporting senior leadership
- Keen attention to details
- High proficiency in MS Office (Word, PowerPoint, Excel, Outlook) - tech savvy
- Superior organizational skills specifically around calendar management, scheduling, ability to organize, plan, and schedule activities
- Anticipate the needs of the senior executive and flag questions or opportunities before issues arise
- Strong attention to detail and excellent proof-reading skills
- Ability to juggle multiple priorities in a fast-paced environment with frequent interruptions and competing demands
- High degree of confidentiality and the ability to work with sensitive matters

Lawrie Insurance Group Inc. is an equal opportunity employer and is committed to providing employment accommodations in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. Please advise if you require accommodation.

  • Executive Assistant

    1 month ago

    Hamilton, Canada ML Staffing Full time

    We are seeking an Executive Assistant to work as part of the management team. The successful Executive Assistant will support our senior staff members by executing tasks, preparing reports, handling correspondence and scheduling meetings. The applicant must have experience dealing with confidential materials and working in a fast-paced...

  • Executive Assistant

    1 month ago

    Hamilton, Canada Alectra Utilities Full time

    **The Opportunity** Job Posting Number: **2024-023** Position: **Executive Assistant** **Location**: **Hamilton (John St) Vaughan (Cityview) Mississauga (Derry Rd) **(Hybrid: Remote/In-office)** Reports to: **VP, Distribution Design** Business Unit: **Asset Strategy & Operations** Division: **Distribution Design Hours per Week: **35** Rate of...

  • Executive Assistant

    1 week ago

    Hamilton, Canada GiftCash Full time

    Objective: The primary objective of the Executive Assistant to the CEO is to manage and optimize the CEO's time, enabling him to focus on strategic initiatives and core business activities. Responsibilities: Screen and prioritize emails, phone calls, slack, and other communications. Schedule and coordinate meetings, appointments, and events. Assist with...

  • Executive Assistant

    1 week ago

    Hamilton, Canada GiftCash Full time

    Objective: The primary objective of the Executive Assistant to the CEO is to manage and optimize the CEO's time, enabling him to focus on strategic initiatives and core business activities. Responsibilities: Screen and prioritize emails, phone calls, slack, and other communications. Schedule and coordinate meetings, appointments, and events. Assist with...

  • Executive Assistant

    1 month ago

    Hamilton, Canada Ecotrans Group Full time

    Join our team of dedicated professionals as an Executive Assistant and contribute to the success of our organization. **Duties**: - Provide high-level administrative support to executives and senior management - Manage executive calendars, including scheduling meetings, appointments, and travel arrangements - Prepare and edit correspondence, reports, and...

  • Executive Assistant

    1 week ago

    Hamilton, Canada GiftCash Full time

    Objective:The primary objective of the Executive Assistant to the CEO is to manage and optimize the CEO's time, enabling him to focus on strategic initiatives and core business activities.Responsibilities:Screen and prioritize emails, phone calls, slack, and other communications. Schedule and coordinate meetings, appointments, and events. Assist with...

  • Executive Assistant

    1 week ago

    Hamilton, Canada GiftCash Full time

    Objective: The primary objective of the Executive Assistant to the CEO is to manage and optimize the CEO's time, enabling him to focus on strategic initiatives and core business activities. Responsibilities: Screen and prioritize emails, phone calls, slack, and other communications. Schedule and coordinate meetings, appointments, and events. Assist with...

  • Executive Assistant

    1 week ago

    Hamilton, Canada GiftCash Full time

    Objective:The primary objective of the Executive Assistant to the CEO is to manage and optimize the CEO's time, enabling him to focus on strategic initiatives and core business activities.Responsibilities:Screen and prioritize emails, phone calls, slack, and other communications.Schedule and coordinate meetings, appointments, and events.Assist with personal...

  • Executive Assistant

    1 week ago

    Hamilton, Canada GiftCash Full time

    Objective:The primary objective of the Executive Assistant to the CEO is to manage and optimize the CEO's time, enabling him to focus on strategic initiatives and core business activities.Responsibilities:Screen and prioritize emails, phone calls, slack, and other communications.Schedule and coordinate meetings, appointments, and events.Assist with personal...

  • Executive Assistant

    1 week ago

    Hamilton, Canada GiftCash Full time

    Objective:The primary objective of the Executive Assistant to the CEO is to manage and optimize the CEO's time, enabling him to focus on strategic initiatives and core business activities.Responsibilities:Screen and prioritize emails, phone calls, slack, and other communications.Schedule and coordinate meetings, appointments, and events.Assist with personal...

  • Executive Assistant

    6 days ago

    Hamilton, Canada Robert Half Full time

    If you're skilled at handling a multitude of administrative tasks, Robert Half has an open position for an Executive Assistant who will work to support a C level executive. You will play a critical role in supporting the ongoing operations of a growing company and be able to develop your professional experience and relationships. This Executive Assistant...

  • Executive Assistant

    1 week ago

    Hamilton, Canada AVL Manufacturing Inc. Full time

    Since 1998, AVL Manufacturing has been responding to industrial markets with turnkey manufacturing solutions. As an independent Canadian company focused on the design, development, engineering, and integration of renewable & nonrenewable power generation, we are committed to exceeding customer expectation. AVL Manufacturing has now transformed into one of...

  • Executive Assistant

    1 month ago

    Hamilton, Canada Lawrie Insurance Group Inc. Full time

    Lawrie Insurance Group (LIG) is a **Great Place to Work**®** and we want to share our bright future with you. LIG is a Canadian based, privately-owned leader in commercial and personal insurance, employee benefits, group retirement solutions and life and living benefits. As one of the largest and most trusted insurance organizations in Canada, we work with...

  • Executive Assistant

    2 weeks ago

    Hamilton, Canada Robert Half Full time

    If you're skilled at handling a multitude of administrative tasks, Robert Half has an open position for an Executive Assistant who will work to support a C level executive. You will play a critical role in supporting the ongoing operations of a growing company and be able to develop your professional experience and relationships. This Executive Assistant...

  • Executive Assistant

    7 days ago

    hamilton, Canada GiftCash Full time

    Objective: The primary objective of the Executive Assistant to the CEO is to manage and optimize the CEO's time, enabling him to focus on strategic initiatives and core business activities. Responsibilities: Screen and prioritize emails, phone calls, slack, and other communications. Schedule and c

  • Executive Personal Assistant

    1 month ago

    Hamilton, Canada Century Stone Dental Full time

    We are seeking a reliable, highly organized, and experienced Personal Assistant to join our team at Century Stone Dental. As a Executive/Personal Assistant, you will play a crucial role in supporting our Executive Manger with daily tasks for multiple locations. **Responsibilities**: - Provide confidential support to the Executive and teams. - Organize and...

  • Operations/executive Assistant

    1 month ago

    Hamilton, Canada VT Controls Ltd Full time

    The Executive of our growing company needs a reliable and organized Executive/Personal Assistant to support the daily tasks of the Managing Director. **Responsibilities**: - Provide confidential support to the Managing Director. - Responsible for addressing operational issues by highlighting risks and implementing policies and procedures - Prepare work...

  • Executive Assistant

    1 month ago

    Hamilton, Canada Miko's Woodworking Inc. Full time

    The responsibilities of the executive assistant / managerial director include but are not limited to the following: - Using Quickbooks - Creating estimates - Forming Schedules - Creating Invoices - Track and Maintain certain inventories - Order Supplies - Follow up on, collect, and allocate payments Being and staying very organized is a key characteristic...

  • Executive Assistant

    12 hours ago

    Hamilton, ON, Canada EightSix Network Inc Full time

    If you're skilled at handling a multitude of administrative tasks, Robert Half has an open position for an Executive Assistant who will work to support a C level executive. You will play a critical role in supporting the ongoing operations of a growing company and be able to develop your professional experience and relationships. This Executive...

  • Executive Assistant

    4 days ago

    Hamilton, ON, Canada EightSix Network Inc Full time

    The primary objective of the Executive Assistant to the CEO is to manage and optimize the CEO's time, enabling him to focus on strategic initiatives and core business activities. Responsibilities: Screen and prioritize emails, phone calls, slack, and other communications. Schedule and coordinate meetings, appointments, and events. Assist with...