Operations Coordinator
2 weeks ago
**Job description for Operations Coordinator**
Engrity Inspection Services Inc. is a COR and ISO 9001 certified and growing inspection company based in Edmonton. We are currently looking to hire an Operations Coordinator to join our team based in our Edmonton office.
The Operations Coordinator supports our day to day activities of business operations, HR and Accounts.
**Major Responsibilities**:
- Perform general duties to support daily business operations.
- Liaison between Engrity’s clients, employees and sub-contractors.
- Accounts Payable, Accounts Receivable, Payroll and Customer invoicing
- Create and update records and databases with personnel, financial and other data
- Prepare cheques and organize utility, tax and other bills
- Follow up payment for overdue invoices
- Support all full cycle human resources activities in the company.
- Assist human resources in basic pre-screening of job applicants
- Supporting HR in recruiting, on boarding and mobilizing employees
- Assist to conduct debrief or exit interviews and share the lesson learned with the management.
- Update and maintain internal Ops/HR Systems including software and e-files
- Ensure Records of Employment (ROE) is prepared and submitted.
- Prepare official correspondence including letters, memos etc.
- Maintain Live logs as required
- Assist with company initiatives, documenting business and operational processes and procedures
- Assist with Developing technical and/or communication content for internal and external communications through social media platforms
- Perform office management duties including administration, reception, maintain inventory and order supplies, Coordinate courier pickups, coordinate maintenance activities, coordinate corporate events, coordinate IT setups and hardware requests etc.
**Education and Experience**
- Minimum 5 years of related work experience with 1-2 years’ experience in a similar environment would be preferred.
- Required Diploma or Degree in Business Administration.
- Entry level graduates with Accounting or Engineering Background will also be considered.
- Experience with Quickbooks required.
- Experience with an HRIS and HR Services technology is an asset.
**Required skill**:
- Strong Computer skills including Microsoft Office Suite
- High Attention to Detail with a focus on providing and implementing integrated solutions within deadlines
- Energetic, organized with a strong Time management skills and complete task on schedule.
- Dynamic, bold and ability to manage stress and adapt to varying workload
- Strong verbal and written communication skills with an ability to adapt communication style to different hierarchy levels
- Approachable with the ability to relate well to people of all backgrounds and at all levels.
- Incidental overtime outside of outside of normal business hours including weekends may be required.
- Proactive, self starter and ability to work well under limited supervision.
**Salary**: $18.00-$25.00 per hour
**Benefits**:
- Dental care
- Extended health care
- Life insurance
- On-site parking
- Vision care
Schedule:
- 8 hour shift
- Day shift
- Evenings
- Weekend availability
Work Location: One location
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