Event Coordinator

4 months ago

Burnaby, Canada Spectra Event Group Inc. Full time

Work Term: Permanent
- Work Language: English
- Hours: 37.5 hours per week
- Education: Bachelor's degree
- Experience: 1 year to less than 2 years
**Work setting**:

- Relocation costs not covered by employer
**Tasks**:

- Promote conference and meeting services or special events
- Inspect and select sites
- Develop media strategies and public relations activities
- Recruit, hire and supervise staff and/or volunteers
- Prepare, present and manage budgets
- Develop sponsorship, partnership or fundraising programs
- Review bids and negotiate costs
- Determine requirements for hospitality services, signage, multi-media equipment, printing and other technical services, and arrange for and manage contracts for these services
- Administer revenues and expenditures and assist in preparing financial reports
- Arrange for production or purchase of promotional products
- Arrange for shipping, receiving and storage
- Assist in budget preparation
- Assist in site selection and attend to related details
- Co-ordinate and monitor conference and meeting activities and attend to related details
- Co-ordinate media services
- Co-ordinate set-ups, staging, seating, parking, communication systems and other details for special events
- Confirm and co-ordinate speakers
- Implement registration systems
- Implement social programs, food and beverage, transportation, and other services
- Set up and monitor, or arrange for the setting up and monitoring of multi-media equipment
- Plan and arrange for accommodation and transportation services
- Plan and arrange for trade shows and exhibits
- Plan schedules, goals and objectives
- Develop registration systems and information materials
- Plan for required documentation and for pre
- and post-distribution of documentation (itineraries, evaluations etc.)
- Research and design special events programs
- Plan for VIP arrangements
- Plan for translation and interpretation services
- Plan for on-site offices
- Plan for traffic and crowd control and security
- Plan for social events and guest programs
- Develop policies and procedures and attend to other management responsibilities
- Prepare final financial and other reports
- Develop and implement business plans
**Supervision**:

- 1 to 2 people
- 3-4 people
- 5-10 people
- More than 20 people
- Working groups
- Staff in various areas of responsibility
**Computer and technology knowledge**:

- Google Docs
- Database software
- Adobe Photoshop
**Area of work experience**:

- Conference and meeting planning companies
- Conference centres
- Convention centre
- Hotel, motel, resort
- Multi-purpose facilities
- Resort
- Tourism associations
- University or college
**Security and safety**:

- Driving record check (abstract)
- Driver's validity licence check
- Bondable
- Criminal record check
**Transportation/travel information**:

- Valid driver's licence
- Willing to travel
**Work conditions and physical capabilities**:

- Attention to detail
- Work under pressure
- Tight deadlines
- Fast-paced environment
**Personal suitability**:

- Efficient interpersonal skills
- Excellent oral communication
- Excellent written communication
- Flexibility
- Initiative
- Organized
- Team player
**Screening questions**:

- Are you currently legally able to work in Canada?
- Do you have previous experience in this field of employment?
- Do you have the above-indicated required certifications?
- What is the highest level of study you have completed?
- What is your current field of study?
- What is your current level of study?
**Health benefits**:

- Dental plan
- Disability benefits
- Health care plan
- Vision care benefits
**Other benefits**:

- Parking available

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