Junior HR Specialist

2 weeks ago

Toronto, Canada Thomson Rogers Full time

Thomson Rogers is a leading Toronto Litigation Law Firm. We are currently looking for a Junior HR Specialist, with a minimum 4 years’ experience in a designated human resources role.

**Roll Mandate**

The Junior HR Specialist reports to the Director Administration and is responsible for providing guidance to employees and People Leaders on a range of HR specialty areas.

The successful incumbent is a strong communicator who can be empathetic, yet clearly articulate HR policies and procedures. This individual is confident and can provide HR advise in a credible manner that displays their knowledge and experience in related matters. This is a mid-level HR role that requires an individual who can both take direction and execute tasks and is also self-directed and can advise others in the company on HR matters. This role interacts with both senior management and non-management employees, in addition to external vendors and service providers. A typical day sees the Junior HR Specialist working closely with members of the broader Administration team, Payroll (Finance), and other internal support departments.

**Key Responsibilities**

HR Processes are described along seven primary categories. Specific tasks and responsibilities for the Junior HR Specialist role will be described in the context of those categories below.

**Develop and Manage Human Resources Planning, Policies and Strategies**:

- Provide input or support the development of HR policies if requested
- Adhere to HR policies and strategies as directed by the Director, Administration or the Managing Partner

**Recruit, Source & Select Employees**
- Liaise with external recruitment firms to facilitate the employee search process (as required)
- Support the creation of offer letters, reference checking process
- Collect and input initial new /re-hire employee data into HR system (Ceridian) and advise payroll to enter payroll-specific information

**Manage Employee Onboarding, Development, and Training**
- Create new employee onboarding material / package
- Manage employee orientation and deployment (first day meeting, office tour, collect hiring forms, coordinate training)
- Support the new employee provisioning process (e.g., IT access, pass card, office equipment, desk, etc.) through liaising with other Thomson Rogers departments, and following the process through to completion
- Support the employee development process by working with People Leaders to identify development needs and mechanisms for relevant training
- Create and deliver HR-related training for employees, identify external training courses / vendors (as needed), support the training registration process, provide coaching on Thomson Rogers training policies, and follow up training effectiveness / completion

**Manage Employee Relations**
- Support People Leaders with related HR policy interpretation and guidance on simple matters
- Respond to employee inquiries (HR / employment matters, company policies)

**Reward and Retain Employees**
- Manage and administer employee recognition / service program
- Supports People Leaders with communicating employee salary increases and navigating the annual process for support staff
- Administers the company benefits plan
- Conducts market comparisons
- Supports the creation and execution of related policies
- Manage Group RRSP / benefits service provider
- Coordinate with Blue Cross to enroll employees for benefits - supports administrative issues
- Administers and manages the Group RSP program, including liaising with external vendors
- Administers employee leave requests / programs (advises on policy, liaises with external vendors,
- helps with forms / data completion
- Work with external vendors and payroll department to calculate / confirm benefits premiums as
- needed

**Redeploy and Retire Employees**
- Coordinate the preparation of separation agreements (with lawyers)
- Support the administrative and procedural aspects of an employee retirement (consult with legal and People Leader)

**Manage Employee Information and Analytics**
- Prepare HR and employee reporting (Ceridan can support this through the system)
- Manage and maintain employee data (using Ceridian, may collaborate with Payroll)
- Manage the HR system (Ceridian) to make sure data is accurate, reports can be created, ensure it receives system updates, etc.
- Track / enter employee events (sick, attendance, training, etc.)

**Payroll (Interim Period)**
For an initial period, this role will be responsible for payroll administration. The individual will be undertaking a variety of payroll tasks including:
- Calculating payments (STD, SUB)
- Entering payroll data into the payroll system (positive time entry, exceptions, adjustments, garnishments, OT)
- Process terminations and records of employments (ROE)
- Auditing payroll entries for accuracy
- Liaising with the Accounting team to ensure general ledger entries are made and payroll funding is completed
- Transmit manual / bulk payr

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