Contract Administrator

3 weeks ago

Toronto, Canada IBI Group Full time

Company Description

We are a global team of dedicated and experienced architects, engineers, planners, designers and technology professionals who share a common desire - to help our clients create liveable, sustainable, and advanced urban environments.

Arcadis has officially purchased IBI Group and with this transaction now complete, IBI will now be known as Arcadis IBI Group moving forward. Please refer to our website for more information.

**Job Description**:
Under the supervision of the Team Lead, the Contract Administrator has a proven track record for managing, interpreting, and executing contracts. **This position is for our MARKHAM office.**

The Contract Administrator also has technical knowledge of OPS drawings, specifications and practices related to the management of construction activities. This includes preparation of change orders, request for information (RFI), claim review and work directives for all work that is not covered in the contract documentation.

The Contract Administrator must have the ability to process information from the field to provide an unbiased opinion/recommendation to the client, contractor, municipality and other stakeholders. The Contract Administrator will have the ability to generate Certificate of Substantial performance and close out documentation, prepare site inspection review reports detailing contractor’s work, and prepare and issue contract progress certificates. The Contract Administrator will provide mentorship, coaching, and supervision for Site Field Team and Project Coordinators, based on individual and project needs. The Contract Administrator is also expected to perform site reviews and project coordination duties as required.

**Please note, that this team may require hybrid working model split between working from home and in the office depending on business needs.

**Most Of The Things You’ll Work On**
- Oversee and monitor day to day field activities. This will involve interacting with clients, field staff, and other project stakeholders on a regular basis to ensure the project is carried out in accordance with the contract documents, specifications, and plans
- Review plans, specifications, and contracts to present and explain contract conditions and details to project stakeholders
- Maintain an audit file for each contract which will include original contract, all correspondence, changes/deviations, amendments, clarifications, payment schedules
- Coordinate with project managers, field staff, owners, contractors, and others as required to ensure project goals are met
- Ensure that contractor is in compliance with legal requirements, owner specifications, and government regulations at all times throughout the project lifespan
- Track payments and deadlines
- Interpret contract terms in order to resolve disagreements between the parties
- Manage paperwork related to contracts, including preparation of progress certificates, change orders, substantial performance certificates, etc.
- Support Team Leads and Project Managers and attend meetings with Clients and Contractors, record and issue meeting minutes, track and report on project scope, cost and schedule, liaise with sub-consultants and approving agencies to ensure projects proceed smoothly, both on-time and on-budget
- Perform project close-out activities as needed

**Qualifications**:
**You’ll Need To Have**:

- College or University Engineering Diploma/Degree, PEO and/or O.A.C.E.T.T. designation is an asset
- 3+ years of relevant Site Inspection and Contract Administration experience on Industrial, Commercial, Residential, Road, Linear, and/or Institutional projects
- Effective organizational and interpersonal skills to work independently or within a team and customer-oriented environment
- Experience working with and managing contracts
- Knowledge and understanding of the legal requirements involved in specific contracts
- Ability to interpret civil engineering construction drawings and specifications
- Knowledgeable on earthworks, civil servicing, construction of structures, buildings, and mechanical and electrical installations
- Excellent English written and verbal skills
- Strong work ethic, motivation and judgement skills
- Ability to manage numerous projects and staff as required
- Heath and safety training will be provided as required
- ** **Please note, that this team may require hybrid working model split between working from home and in the office depending on business needs.**

Additional Information

Our employees will find a design environment where collaboration is at the core of the business. We proudly support our team members through continuing education, completion of licenses and certifications, memberships in professional societies, seminar and conference attendance.
- ** Competitive Base Salary based on industry standards**:

- ** Robust Extended + Medical Benefits**:

- ** Participation in Incentives Program**:

- ** Remote Work Options or Hybrid WFH-Office Sche

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