See more Collapse

Executive Administrative Assistant, Marketing and

2 months ago

Waterloo, Canada Sun Life Full time

You are as unique as your background, experience and point of view. Here, you’ll be encouraged, empowered and challenged to be your best self. You'll work with dynamic colleagues - experts in their fields - who are eager to share their knowledge with you. Your leaders will inspire and help you reach your potential and soar to new heights. Every day, you'll have new and exciting opportunities to make life brighter for our Clients - who are at the heart of everything we do. Discover how you can make a difference in the lives of individuals, families and communities around the world.

**Role Summary**:
**Main Accountabilities**:

- Requires the ability to handle highly sensitive and confidential information
- Proven ability to navigate the organization
- Ability to build out and leverage an internal network, especially with those who support senior leaderships
- Fields calls, determines nature of business, identifies priorities, and responds appropriately
- Arrange and coordinate appointments and meetings and manage the conflicting demands and changes to schedules
- Manages the budget and expenses for the senior leaders cost centres including expense reimbursement, payment of invoices, and budget reporting
- Act as liaison with leaders, employees and external contacts
- Arrange visitor notices and greets visitors, if applicable
- Composes some correspondence on behalf of VP
- Coordinate travel arrangements and accompanying material
- Submit travel expenses on Expense Management System (Concur) on behalf of the team
- Coordinates business events and meetings sometimes at offsite locations
- Provide coverage for other EA's during vacation time/absence

**Internal Event Support**:

- Liaise with internal partners such as Internal Conference Services, Linguistics, Communications and Legal to coordinate planning activities and carry out activities
- Program material support and maintenance such as agendas, presentations, job aids, certificates and checklists
- Lead or assist with planning meetings
- Event logistics research and booking including venues, meals, accommodation, equipment, transportation, materials, printing
- Meeting scheduling and calendar invitations including capturing minutes and tracking action items
- Pre and post event communications including pre-work, surveys, feedback summaries, capturing lessons learned and incorporating into future programs
- Assist with development of project specific presentations, excel spreadsheets and word documentation to support various projects
- Maintenance of the teams events calendar and meetings folder, as applicable
- Pays all invoices, track and monitor expenditures and report on any variances
- Proactively escalate project issues and risks that require leader attention
- Collaboration content maintenance (Sharepoint folders)

**Competencies**:

- Executive administrative assistant experience
- Excellent communication skills
- Excellent organizational skills and ability to manage conflicting priorities
- Ability to anticipate and respond to needs
- Comfortable with productivity management, telecommunication and administration technology.
- Sound judgment and decision-making skills
- Ability to work effectively with little or no supervision, mínimal direction and frequent interruptions
- Ability to make pro-active and effective decisions
- Strong interpersonal skills
- High regard for confidentiality
- Ability to work flexible hours, sometimes with little notice
- Time management skills; be able to manage changing priorities
- Knowledge of business related policies and practices
- Experience using Excel
- Ability to review, modify, and create PowerPoint presentations at an advanced level
- Able to quickly learn and be proficient in understanding the overall Sun Life and Client Experience Office organizations
- Able to represent Sun Life professionally, internally and externally, and work well with partners, clients and consultants
- Must possess a high level of commitment and dedication to the role and team

**Notes/Unique Requirements**:

- Occasional overtime or travel between locations may be required

At Sun Life we strive to create a flexible work environment where our employees are empowered to do their best work. Several flexible work options are available and can be discussed throughout the selection process depending on the role requirements and individual needs.

We thank all applicants for showing an interest in this position. Only those selected for an interview will be contacted.

**Salary Range**:
49,200/49 200 - 81,200/81 200

**Job Category**:
Administrative Services

**Posting End Date**:
27/06/2023

We have other current jobs related to this field that you can find below

  • Marketing Executive

    4 weeks ago

    Waterloo, ON, Canada Xeim - Excellence in marketing Full time

    Job Title: Marketing Executive (6 months Fixed Term Contract) Part of Centaur Media PLC, Xeim exists to accelerate performance for marketers. The Xeim portfolio brings together some of the world’s leading marketing brands to deliver best practice business information, thought leadership and specialist consultancy. Xeim includes the brands Marketing Week,...

  • Senior Marketing Executive – Xeim

    2 weeks ago

    Waterloo, Canada Xeim - Excellence in marketing Full time

    Part of Centaur Media PLC, Xeim exists to accelerate performance for marketers.The Xeim portfolio brings together some of the world’s leading marketing brands to deliver best practice business information, thought leadership and specialist consultancy. Xeim includes the brands Marketing Week, Festival of Marketing, Econsultancy, Oystercatchers, Creative...

  • Senior Marketing Executive – Xeim

    2 weeks ago

    Waterloo, Canada Xeim - Excellence in marketing Full time

    Part of Centaur Media PLC, Xeim exists to accelerate performance for marketers.The Xeim portfolio brings together some of the world’s leading marketing brands to deliver best practice business information, thought leadership and specialist consultancy. Xeim includes the brands Marketing Week, Festival of Marketing, Econsultancy, Oystercatchers, Creative...

  • Executive Assistant

    2 weeks ago

    Waterloo, Canada University of Waterloo Full time

    Overview: Reporting to the Vice-President, University Relations, the Executive Assistant (EA) is responsible to support the Vice-President, University Relations (VPUR) to achieve their priorities, which includes oversight of the administrative operations of University Relations. This position provides continuity within University Relations (UR) as leadership...

  • Executive Administrative Assistant

    3 weeks ago

    Waterloo, Canada Sun Life Full time

    You are as unique as your background, experience and point of view. Here, you’ll be encouraged, empowered and challenged to be your best self. You'll work with dynamic colleagues - experts in their fields - who are eager to share their knowledge with you. Your leaders will inspire and help you reach your potential and soar to new heights. Every day, you'll...

  • Executive Administrative Assistant

    5 days ago

    Waterloo, Canada Manulife Full time

    We are a leading financial services provider committed to making decisions easier and lives better for our customers and colleagues around the world. From our environmental initiatives to our community investments, we lead with values throughout our business. To help us stand out, we help you step up, because when colleagues are healthy, respected and...

  • Marketing Assistant

    2 months ago

    Waterloo, Canada O'Dell Associates Full time

    O’Dell HVAC Group is a well-established heating, ventilating, and air conditioning (HVAC) equipment representative that works across Ontario with engineers, building owners, mechanical and sheet metal contractors in both commercial and industrial settings. **_ Core Focus, Vision & Culture:_** At O’Dell HVAC Group our purpose and passion is to build...

  • Executive Administrative Assistant to The

    2 weeks ago

    Waterloo, Canada City of Waterloo Full time

    **Position Description**: A temporary full-time opportunity exists for an experienced Executive Assistant to provide administrative and technical support to the Commissioner Corporate Services and the department in general. **Accountabilities**: - Provide general administrative support as requested by the Commissioner including; setting up and organizing...

  • Executive Assistant

    5 days ago

    Waterloo, Canada University of Waterloo Full time

    Overview: The Executive Assistant provides logístical and administrative support to the Chief Financial Officer (CFO) and the Directors of Finance (collectively, the Finance Senior Leadership team). The Executive Assistant is responsible for the day-to-day administrative office management activities of Finance. This position supports Finance through...

  • Executive Assistant

    2 months ago

    Kitchener-Waterloo, Canada Mayk Ideas Full time

    Mayk Ideas is a marketing and growth advisory consultancy, providing firm, brand and talent strategies and execution capabilities that impact revenue, brand visibility and equity, talent perception, M&A and succession. We serve challenger brands and industries ranging from financial and professional services, technology, and impact sectors. **What you...

  • Executive Assistant

    2 months ago

    Kitchener-Waterloo, Canada Mayk Ideas Full time

    Mayk Ideas is a marketing and growth advisory consultancy, providing firm, brand and talent strategies and execution capabilities that impact revenue, brand visibility and equity, talent perception, M&A and succession. We serve challenger brands and industries ranging from financial and professional services, technology, and impact sectors. **What you...

  • Executive Assistant

    2 weeks ago

    Kitchener-Waterloo, Canada Mayk Ideas Full time

    Mayk Ideas is a marketing and growth advisory consultancy, providing firm, brand and talent strategies and execution capabilities that impact revenue, brand visibility and equity, talent perception, M&A and succession. We serve challenger brands and industries ranging from financial and professional services, technology, and impact sectors. **What you...

  • Assistant Manager, Marketing

    2 months ago

    Waterloo, Canada Royal Bank of Canada Full time

    **Come Work with Us!** At RBC, our culture is deeply supportive and rich in opportunity and reward. You will help our clients thrive and our communities prosper, empowered by a spirit of shared purpose. Whether you’re helping clients find new opportunities, developing new technology, or providing expert advice to internal partners, you will be doing work...

  • Administrative Assistant

    2 weeks ago

    Waterloo, Canada University of Waterloo Full time

    Overview: The Administrative Assistant is responsible for providing overall administrative assistance for the Equity, Diversity, Inclusion and Anti-Racism (EDI-RO) Unit. Accountable to the Administrative Officer, this position provides comprehensive and strategic support to three Directors within the Unit, including detailed calendar management, coordination...

  • Executive Assistant, Projects

    2 months ago

    Kitchener-Waterloo, Canada Mayk Ideas Full time

    Mayk Ideas is a marketing and growth advisory consultancy, providing firm, brand and talent strategies and execution capabilities that impact revenue, brand visibility and equity, talent perception, M&A and succession. We serve challenger brands and industries ranging from financial and professional services, technology, and impact sectors. **What you’ll...

  • Executive Assistant, Projects

    2 weeks ago

    Kitchener-Waterloo, Canada Mayk Ideas Full time

    Mayk Ideas is a marketing and growth advisory consultancy, providing firm, brand and talent strategies and execution capabilities that impact revenue, brand visibility and equity, talent perception, M&A and succession. We serve challenger brands and industries ranging from financial and professional services, technology, and impact sectors. **What you’ll...

  • Administrative Assistant

    2 weeks ago

    Waterloo, Canada University of Waterloo Full time

    Overview: The primary purpose of the Administrative Assistant role is twofold: providing a broad range of administrative, financial, and technical support to the department, and coordinating and supporting departmental events and communications. This role works in conjunction with various colleagues across the institution and at CTE, primarily the Director,...

  • Administrative Assistant

    2 months ago

    Waterloo, Canada Antec Appraisal Group Full time

    Antec Appraisal Group is a leading provider of independent, professional real estate valuation, appraisal and consulting services for Southern Ontario. We are committed to providing our clients with relevant and expert advice for investing, financing and information purposes. Our team is currently looking for a full-time Administrative Assistant in our...

  • Administrative Assistant

    3 weeks ago

    Waterloo, Canada Antec Appraisal Group Full time

    Antec Appraisal Group is a leading provider of independent, professional real estate valuation, appraisal and consulting services for Southern Ontario. We are committed to providing our clients with relevant and expert advice for investing, financing and information purposes. Our team is currently looking for a full-time Administrative Assistant in our...

  • Executive Assistant

    2 weeks ago

    Waterloo, Canada RIVERSIDE MILLWORK GROUP INC Full time

    Are you ready for change, challenge, and opportunity? Whether you're looking to launch your career or grow an existing one, Riverside Millwork Group is the type of company that supports its employees no matter where they are in life or their career. Riverside Millwork Group is a forward-thinking group of companies built upon a solid foundation of values...