Accounts Payable Associate

3 weeks ago

Burlington, Canada Plexxus Full time

Are you ready to be part of a dynamic team that is reshaping shared services and how they are delivered for health care and the public sector?

Mohawk Medbuy Corporation (MMC) is a national, not-for-profit, shared services organization that supports hundreds of health care providers across Canada, as well as child welfare agencies and other public sector organizations. MMC provides value-driven contracting and procurement solutions for medical/surgical supplies, pharmaceutical products, local sourcing, capital (equipment, FF&E and redevelopment) and nutrition solutions. Other services include data analytics, in-hospital support, warehousing/logistics, technology, procure-to-pay, accounts payable and linens. MMC is actively supporting the creation of a resilient value chain that incorporates environmental, social and economic wellbeing - and fosters the participation of Indigenous businesses.

Mohawk Medbuy’s strength as an organization comes from our employees’ knowledge, skill, and commitment to providing our customers with the highest standards of quality service to assist them in delivering exceptional care. Based in Burlington, ON, MMC operates regional office hubs in Toronto, Thunder Bay, Kingston, Brantford and London, a distribution centre in Oakville and a linens facility in Hamilton.

We are currently recruiting for a **temporary full-time AP Associate (7-month Contract)** to support our **Accounts Payable Team**. This is a hybrid role with 3 days in the office at any MMC office location.

**Position Overview**

Reporting to the Manager of AP Services, this position is responsible for managing invoice queues in the invoice automation software with limited data entry activity, collecting vendor, employee and physician banking information and coordinating with Hospitals to update their records.

**Key Responsibilities**:

- Administer the automated and paperless invoice matching and approval system and process payment batches.
- Manage invoice queues and hold activity in the invoice automation software with limited data entry activity.
- Tracks and reports on statistical variances and process improvement opportunities to Team Leads and Manager
- Collect vendor, employee and physician banking information; coordinate with Hospitals to update their records.
- Process cheque & EFT batches, including wire transfers and credit cards on a periodic basis. Assure vendors are paid within accepted terms and submit data to bank for positive pay verification.
- Manage the aging of payables; coordinating payment decisions with MRP for cash flow at hospitals.
- Review invoices for accurate GL account & tax coding applied. Coordination with Hospital personnel could be required to ensure accurate coding.
- Create and administer payment plans (i.e. recurring invoices).
- Vendor (Supplier) contact to assist with issue resolution
- Provide professional, timely and accurate responses to inquiries from vendors as well as internal personnel.
- Upkeep standard work and internal control documentation and maintain compliance with each.
- Records, creates, analyzes and distributes a variety of statistical reports as required.
- Prepare other statistical, financial and accounting reports
- Review and reconcile monthly vendor statements.
- Assist in the year end audits, provide required reports / samples to Auditors.
- Performing other related duties as assigned.

**Qualifications and Skills**
- Post-secondary degree or diploma in Business Administration, Finance, Accounting or other related field.
- 3+ years of experience processing accounts payable, previous experience in a healthcare environment an asset.
- Excellent computer skills, including proficiency with MS Office (Excel, Word, Outlook, Teams).
- Experience with Microsoft Dynamics 365 - Business Central an asset.
- Experience with Basware or other similar invoice automation software is preferred.
- Must be able to demonstrate strong working knowledge of accounts payable, generally accepted accounting principles and practices, proficiency with accounting software and a high degree of accuracy.
- Excellent multi-tasking skills, strong organizational skills and attention to detail.
- Effective problem-solving skills.
- Strong communication skills (oral and written) with excellent interpersonal skills.
- Works well within a team environment.
- Sound judgment and discretion in dealing with confidential information.
- Customer centric “mindset”. Customer service oriented for ensuring an enhanced customer experience

**Travel**
- Ability to travel to Mohawk Medbuy offices, if required.

As a condition of employment, you are required to submit proof of full COVID-19 vaccination to Human Resources.

Mohawk Medbuy is a HOOPP employer offering a competitive salary, comprehensive benefits package and flexible remote work policy.

We thank all applicants for their interest; however, only those selected for an interview will be contacted. If contacted for an interview, please

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