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Academic Portfolio Administrator
4 months ago
The Academic Portfolio Administrator (APA) is a member of the Faculty’s Administrative Team, accountable for proactively managing the administrative functions of the Associate Dean’s (AD) portfolio. Under the direction of the AD, the APA proactively coordinates processes that include workload planning (enrolment planning, course and faculty scheduling, human resource assignments, and payroll), space and resource allocation, curriculum-related processes, external liaising and financial and data analysis/reporting. The APA is required to organize and expedite the flow of work through the AD’s office and to have a thorough understanding of academic operations, human resources principles and resources allocation in order to act on behalf of the AD, as appropriate, and to escalate matters when necessary.
**What You’ll Be Doing**
- Researching, planning, coordinating, and executing day-to-day operational processes within the portfolio of the AD with respect to workload planning.
- Coordinating and administering human resource activities for their portfolio/cluster which may include workload assignments for full-time and contract faculty and staff, including teaching and non-teaching assignments.
- Managing, coordinating, on-boarding and orientation of new employees.
- Managing and analyzing accuracy and integrity of workload data utilizing multiple college systems (DCU, SAL and PeopleSoft) and planning documents.
- Collecting, interpreting and analyzing detailed scheduling data to optimize student, faculty and space resources.
- Identifying faculty and staff workload, scheduling and accommodation issues that contravene the Collective Agreements, and in consultation with the AD and/or stakeholders seeking to rectify issues.
- Responding to and resolving issues where appropriate.
- Acting as the first point of contact for internal and external inquiries to the AD.
- Collecting, reviewing and analyzing data relevant to the financial performance of the Portfolio and assisting in the monitoring of the Faculty budget including special projects.
- Planning various short and long-term academic projects, industry projects and/or special.
**About You**
You have a highly **collaborative **spirit and thrive on supporting your team and have ability to also act **independently** and take initiative to establish and achieve collective goals.
Your sharp **problem solving**, **analytical** and **critical thinking** skills, along with your **detail-oriented **nature, allow you to solve challenges in creative ways.
You communicate with **discretion, confidentiality, diplomacy,** and exercise **sound judgement**.
You are proficient with computer technology including computerized databases, spreadsheets and word processing and are **adaptable** in an evolving technical landscape. High proficiency with Microsoft Excel is required and experience with Tableau is considered an asset.
- 3-year diploma or degree in Business Administration, Communications, Project Management, or related field
- 5 years of related experience in an administrative/project management role, preferably in a post-secondary environment (equivalency will be considered)
- Familiarity with college systems (preferred)
**Who We Are**
- For more information, visit: Why Work at Sheridan
**Other Details**
**Faculty/Department**: Pilon School of Business
**Primary Work/Campus Location**: Hazel McCallion (may be assigned activities at any Sheridan campus)
**Work Categorization**: Hybrid Position | On-site at least 3 days/week
**Reference #**: J0224-0691
**Employee Group**: Administrative
**Payband**: NJ
**Salary Range**: $69,232 - $86,540
**Application Deadline**: February 29, 2024
**Application Details**: This is a temporary position for up to one year.
- Sheridan is deeply committed to implementing the Calls to Action framed by the Truth and Reconciliation Commission. We acknowledge that we live and work on the traditional territory of the Mississaugas of the Credit First Nations, Anishinaabe Nation, Huron-Wendat and the Haudenosaunee Confederacy. Sheridan is situated on these lands, and it is our collective responsibility to honour and respect those who have gone before us, those who are here, and those who have yet to come. We are grateful for the opportunity to be working on this land._
- Sheridan will provide job applicants with accommodation in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. To request accommodation, please contact _Human Resources_._
- You may be asked to provide copies of your educational credentials at the time of interview. Upon hire, we require official confirmation of educational credentials and Canadian equivalency assessments, if applicable._
