Executive Assistant

4 weeks ago


Toronto, Canada Dovercourt Boys and Girls Club Full time

BGC Dovercourt is looking for an **Executive Assisstant**

BGC Dovercourt is a not-for-profit organization that provides after school, summer and March break programs for over 1,000 children and youth at two locations in Toronto’s west end. The mission of the Club is to provide a safe, supportive place where children and youth can experience new opportunities, overcome barriers, build positive relationships and develop confidence and skills for life.

**Role Description**

**Start Date**: Immediately
**End Date: January** 2023
**Hours**:Part-time, 20-25 hours/week

**Salary**:Commensurate with experience and qualifications

**Job Type**:In person,Contract

As the **Executive Assistant** you will:

- Coordinate special projects; including: routine building maintenance, IT projects, and administrative and program specific equipment procurement
- Oversee facilities related projects, including: regulatory inspections, capital projects, and security installations
- Prepare regular fire drill reports and follow-up action plans.
- Oversee the resource requisition and work order process.
- Communicate with third party and external contractors to develop partnerships and ensure efficient completion of tasks.
- Support administrative and management teams with daily tasks; including incoming phone call inquires, receiving faxes and receiving Club mail.
- Support in-person customer needs by providing information about programs and overall operations, when needed.
- Responsible for placing resource orders and maintaining office supply inventory.
- Manage the schedule of the Executive Director
- Open and close the facility, when needed.
- Complete quarterly facilities management report, submit work orders when required and ensure staff are completing their maintenance responsibilities.
- Secure and track all facility keys and alarm codes.
- Schedule staff meetings and assemble staff meeting agendas on behalf of the Executive Director.
- Manage administrative Club petty cash and submit all receipts in a timely manner.
- Perform additional daily duties as assigned.

**Qualifications**
- Organizational skills
- Ability to multi-task
- Good communication and customer service skills
- Flexibility and good coping skills to handle unpredictable situations
- Self-motivated and able to work independently
- Patience and self-control
- Tact and discretion
- Team player
- Strong attention to detail
- Punctuality and time management skills
- Familiarity with Microsoft Office
- Non-profit experience is an asset

Interested applicants, should submit a cover letter and resume ASAP.

Subject**:Executive Assistant**

**Job Types**: Part-time, Fixed term contract

Schedule:

- Monday to Friday

Work Location: In person


  • Executive Assistant

    4 weeks ago


    Toronto, Canada FF Systems Full time

    **Position**: Executive Assistant **Location**: On-site, Downtown Toronto **Job Type**: Full-Time, Permanent **Includes**: Dental/Extended Health Care Benefits We are seeking a highly skilled Executive Assistant to support a C-Level Executive. The Executive Assistant will be responsible for managing the CEO's schedule, coordinating meetings, handling...

  • Executive Assistant

    1 month ago


    Toronto, Canada Softchoice Full time

    As an Executive Assistant, you will provide support to select executive leaders here at Softchoice. The Executive Assistant will have primary responsibility supporting C-suite executives (i.e., CEO, CFO etc.) and will provide limited support to some of their direct reports to keep tight alignment on critical and sensitive matters. In addition, you will also...

  • Executive Assistant

    3 days ago


    Toronto, Canada Artisan Corporation Full time

    Position: Executive AssistantWe are seeking an experienced and highly organized individual to provide top-level assistance for high-level executives, while also managing business assistance, administrative functions, and management. The ideal candidate will excel in coordinating office activities, overseeing business management, and providing support in...

  • Executive Assistant

    7 days ago


    Toronto, Canada Meridian OneCap Credit Corporation Full time

    **_At Meridian _**_our aspiration is to integrate our purpose into everything we do for people, the planet, and communities. We believe that our greatest opportunity is to create opportunity and meet people where they are_**_. - ** **About This Opportunity** **Is this role right for you? In this role, you will**: We’re looking for an Executive Assistant...

  • Executive Assistant

    4 weeks ago


    Toronto, Canada York University Full time

    **Purpose**: Working within a fast-paced, changing environment, the Executive Assistant will provide efficient, professional, and confidential support to the Manager, Intramural Sports, Sports Clubs, Aquatics, and First Aid. Duties are broad and varied. Daily activities involve interaction with all students, faculty, staff, and high-level internal and...

  • Executive Assistant

    1 month ago


    Toronto, Canada Rein Capital Full time

    **About us** Rein Capital is looking for an Executive Assistant (EA) to join our Toronto Team. The EA will perform a variety of administrative tasks to support the Executive Team, ensuring timely and accurate execution of complex duties and sensitive information **Duties and Responsibilities**: - Be a coordinating point of contact between the Directors,...

  • Executive Assistant

    4 weeks ago


    Toronto, Canada Victoria University Full time

    Job Opportunity - Office of the President **Posting Date**: February 24, 2023 **Closing Date**: March 10, 2023 **Position Title**: Executive Assistant **Department**: Office of the President **Pay Scale Group**: C3 **Annualized Salary**: $61,545.07 - $82,561.17 **Type of Appointment**: Full-time Continuing **Normal Work Schedule**: Regular Office...

  • Executive Assistant

    5 days ago


    Toronto, Canada MT Talent Full time

    Overview: We are hiring on behalf of our esteemed client who is seeking a Rockstar Executive Assistant to partner with one of their top Executives. Job Description: As an Executive Assistant, you will play a crucial role in supporting executive functions and facilitating smooth operations within the company. This position requires flexibility, as...

  • Executive Assistant

    4 weeks ago


    Toronto, Canada 123Dentist Full time

    **123Dentist** is Canada's oldest and largest dentist-owned network of dental practices with more than 425 locations nationwide and more than 5,000 employees and growing. We provide Canadian dentists and dental practices with an array of non-clinical support and resources, including accounting, HR, marketing, as well as supply & equipment procurement. By...

  • Executive Assistant

    1 month ago


    Toronto, Canada Doctors Without Borders Canada Full time

    **WORKING WITH US** MSF Canada is a people-focused humanitarian organization that is proud to offer a diverse, collaborative, and inclusive work environment. We strongly believe this approach enhances our work and we're committed to equity in employment. The organization seeks to attract and engage the best professionals to join and maintain meaningful,...

  • Executive Assistant

    5 days ago


    Toronto, Canada Northbound Recruitment Full time

    Executive Assistant- Maternity Leave ContractExecutive Assistant- MATERNITY LEAVE COVERAGE- CONTRACT POSITIONAbout the Position As the Executive Assistant you will be responsible for supporting multiple Partners within our firm. This role entails providing administrative assistance to the Partner and their staff, and acting as the first point of contact with...

  • Executive Assistant

    5 days ago


    Toronto, Canada Northbound Recruitment Full time

    Executive Assistant- Maternity Leave Contract Executive Assistant- MATERNITY LEAVE COVERAGE- CONTRACT POSITION About the Position As the Executive Assistant you will be responsible for supporting multiple Partners within our firm. This role entails providing administrative assistance to the Partner and their staff, and acting as the first point of contact...

  • Executive Assistant

    6 days ago


    Toronto, Canada Northbound Recruitment Full time

    Executive Assistant- Maternity Leave Contract Executive Assistant- MATERNITY LEAVE COVERAGE- CONTRACT POSITION About the Position As the Executive Assistant you will be responsible for supporting multiple Partners within our firm. This role entails providing administrative assistance to the Partner and their staff, and acting as the first point of contact...

  • Executive Assistant

    6 days ago


    Toronto, Canada Northbound Recruitment Full time

    Executive Assistant- Maternity Leave Contract Executive Assistant- MATERNITY LEAVE COVERAGE- CONTRACT POSITION About the Position As the Executive Assistant you will be responsible for supporting multiple Partners within our firm. This role entails providing administrative assistance to the Partner and their staff, and acting as the first point of contact...

  • Executive Assistant

    1 week ago


    Toronto, Canada Moxy Management Full time

    Fully Remote Executive AssistantStarting Salary:US$15 per hour Schedule:Monday to Friday, 9:00 AM - 5:00 PM PSTMoxy Management is a social media agency primarily focused on paid content creation. Headquartered in Los Angeles, Moxy boasts an impressive roster of social media influencers and is dedicated to ultimate customer satisfaction, both for our clients...

  • Executive Assistant

    2 weeks ago


    Toronto, Canada Moxy Management Full time

    Fully Remote Executive Assistant Starting Salary: US$15 per hour Schedule: Monday to Friday, 9:00 AM - 5:00 PM PST Moxy Management is a social media agency primarily focused on paid content creation. Headquartered in Los Angeles, Moxy boasts an impressive roster of social media influencers and is dedicated to ultimate customer satisfaction, both for our...

  • Executive Assistant

    2 weeks ago


    Toronto, Canada Moxy Management Full time

    Fully Remote Executive Assistant Starting Salary: US$15 per hour Schedule: Monday to Friday, 9:00 AM - 5:00 PM PST Moxy Management is a social media agency primarily focused on paid content creation. Headquartered in Los Angeles, Moxy boasts an impressive roster of social media influencers and is dedicated to ultimate customer satisfaction, both for our...

  • Executive Assistant

    2 weeks ago


    Toronto, Canada Moxy Management Full time

    Fully Remote Executive Assistant Starting Salary:US$15 per hour Schedule:Monday to Friday, 9:00 AM - 5:00 PM PSTMoxy Management is a social media agency primarily focused on paid content creation. Headquartered in Los Angeles, Moxy boasts an impressive roster of social media influencers and is dedicated to ultimate customer satisfaction, both for our clients...

  • Executive Assistant

    1 week ago


    Toronto, Canada Moxy Management Full time

    Fully Remote Executive Assistant Starting Salary: US$15 per hour Schedule: Monday to Friday, 9:00 AM - 5:00 PM PST Moxy Management is a social media agency primarily focused on paid content creation. Headquartered in Los Angeles, Moxy boasts an impressive roster of social media influencers and is dedicated to ultimate customer satisfaction, both for our...

  • Executive Assistant

    1 month ago


    Toronto, Canada Baycrest Full time

    Baycrest Centre for Geriatric Care has an opportunity for an **EXECUTIVE ASSISTANT** FULL TIME 70 Bi-Weekly Hours| Non-Union| Days Shift Baycrest provides care to approximately 1,200 people daily, through a continuum of services that includes wellness programs, residential housing and outpatient clinics, a 472-bed nursing home and 300-bed continuing care...