Executive Assistant

3 weeks ago

Toronto, Canada West Park Healthcare Centre Full time

West Park Healthcare Centre helps patients get their lives back by providing specialized rehabilitative and complex care after a life‐altering illness or injury such as lung disease, amputation, stroke, and traumatic musculoskeletal injuries.

West Park is building a new hospital and transforming its 27-acre site into an integrated campus of care, enabling the hospital to evolve its rehabilitative programs to meet Ontario’s future healthcare needs.

**Executive Assistant**

If you are dedicated, driven, and enthusiastic individuals who thrive in an environment that welcomes change and are looking for an opportunity for diverse experience and looking for an advancement on a growing team.

**Qualifications**:

- Diploma/Degree from a post-secondary institution or vocational school (Administrative or Secretarial)
- A minimum of 5 years’ experience supporting executive level management (preferably in a healthcare environment)
- Experience working directly with a Board of Directors.
- 2 years’ experience with formal Minute taking at the Board/Committee level, preferably in the public sector
- Minimum keyboarding speed of 70 words per minute
- Advanced proficiency in MS Suite Word, Outlook, PowerPoint and Excel
- Excellent written and oral communication skills.
- Demonstrated problem solving skills and adaptability in a fast-paced environment
- Strong interpersonal skills and ability to work in a team environment
- Detail oriented with strong logístical and organizational skills
- Tactful and discretionary nature in dealing with the sensitive and confidential operations of a corporate office environment
- Willingness to work evenings, early mornings to accommodate Board/Committee meetings

**Accountabilities**:

- Provides over all administrative support to the President and CEO such as independently drafting correspondence, taking minutes, distributing material, and initiating follow-up as required.
- Manages the daily schedule for the President and CEO by prioritizing competing demands from various internal and external sources tactfully and expeditiously.
- Provides clerical and administrative support to the Board by organizing the logistics of Board and committee meetings, drafting agendas, compiling meeting materials for distribution and synthesizing meeting notes into concise and accurate minutes.
- Coordinates with the Manager, Medical Affairs and Governance Effectiveness, in the planning and coordinating of the logistics of the Annual General Meeting and other governance-related events (e.g. - Board Orientation, Joint Board Governance Retreat, and Joint Board Festive Dinner).
- Liaises with internal and external stakeholders on behalf of the President and CEO - such as Board Members, patients/families and medical staff as well as the Ministry of Health and Long Term Care (MOHLTC), LHIN and other key stakeholders and agencies.
- Responsible for lodging all materials related to Board and Executive Committee meetings on to the Board portal one week prior to each scheduled meeting.

At West Park Healthcare Centre, we are committed to fostering an inclusive and accessible environment, an important part of living our brand. We are dedicated to building a workforce that reflects the diversity of the community. Our accessible employment practices are in compliance with the Accessibility for Ontarians with Disabilities Act, and the Ontario Human Rights Code. Should you require accommodation during any phase of the recruitment process, please indicate this in your cover letter. For further assistance please contact the Human Resources Department at (416) 243-3600 extension 4637.

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