Contract Coordinator

4 weeks ago

Victoria, Canada PBC Solutions Full time

**PBC Solutions is looking for a temporary full-time Contracts Coordinator to join our team This will be a 4 to 6-month contract.**

**Who is PBC Solutions?**
PBC Solutions Ltd. is a wholly owned subsidiary of PBC Health Benefits Society (operating as Pacific Blue Cross). Our mandate is to design, transform, and deliver the benefits and claims administration services offered by governments and other large organizations along with our consortium partners Advanced Solutions (which is our information management employer), NTT DATA, and EY.

Starting in the spring of 2023, PBC Solutions will administer Health Insurance BC Services (HIBC) on behalf of the BC Ministry of Health. HIBC Services administers medically-necessary insured doctor services through the Medical Services Plan (MSP) and drug coverage through the PharmaCare and Fair PharmaCare programs.

**Position Summary**
The Contract Coordinator monitors and maintains business and technology contracts with internal stakeholders and external parties. Reporting into the Manager, Contract Management, the Contract Coordinator will support contract negotiations, recommend purchase decisions whilst managing costs and to budget. The Coordinator ensures appropriate and timely renewal and/or changes to contracts, maintaining awareness of legal requirements, contract terms and reporting requirements to maximize business advantages and ensure compliance.

**Primary Duties**
- Provide contracts administration support and ensures that contracts and administrative matters are organized and dealt with professionally.
- Ensure compliance with contract terms and conditions and resolves or refers invoicing, insurance and financial reporting issues.
- Requesting quotes from vendors, identifying price increases in excess of established limits, and pursuing options for reduction in pricing or other alternatives.
- Generating and receiving purchase orders for new and renewed licenses, updating license management files and engaging the Finance function on material price changes.
- Receiving and asset tagging new hardware, ensuring delivery to the inventory room and advising purchasers of arrival.
- Maintain contracts inventory, related documents & correspondence, renewals calendar and support asset management processes.
- Reconciling software license counts and renewal dates to track legal compliance, ensuring the license management data and vendor information matches and is up to date.
- Support project teams and procurement to ensure successful transition of all required contracts where required by a project or services assumed from external parties.
- Enhance current processes and procedures and identify potential process improvement recommendations.
- Compile and collate analytical information/data to assist in trending, comparing and benchmarking activities.
- Performs other related duties as assigned.

**Required Experience**
- 2+ years of experience in vendor management or procurement including asset management.
- Must have intermediate to advanced spreadsheet, word processing, presentation and database software skills.

**Required Experience**
- Bachelor's degree in Business, Finance or Supply Chain Management

**Required Competencies**
- Working knowledge of supplier contracts, procurement, negotiation and vendor management principles and practices
- Demonstrated analytical and logical thinking, sound judgement skills with the ability to engage necessary resources to solve problems
- Ability to effectively plan, prioritize and follow through in a timely manner and with anticipation of potential roadblocks
- Excellent documentation practices and attention to detail
- Strong oral, written, and interpersonal communication skills
- Adaptability to changing priorities and evolving circumstances

**Our Guiding Principles**

**Honesty - **We will be truthful. We will create a safe environment to communicate proactively, openly and with respect. We will be transparent and genuine with our interests.

**Integrity - **We will act consistently to do the right thing and ensure our words and actions align. Embracing opportunities and challenges, we will live our shared values and vision.

**Reciprocity - **We will strive for fair and balanced exchanges leveraging our unique strengths and resources, recognizing this requires an ongoing give and take. We will win and lose as one.

**Autonom**y - We respect and acknowledge the interests of each party. We trust each other to make decisions and act based on our diverse strengths to achieve our mutually desired outcomes.

**Loyalty** - We will be bold, brave, and committed to our relationship. As partners, we will advocate for one another, celebrate our successes, and have each other’s back through our challenges.

**Equity** - We commit to a balanced partnership. We will make decisions and act based on a fair assessment of capabilities, risks, constraints, and opportunities to achieve mutual success.

**Our Intended Behaviours**

**Co

  • Contracts Coordinator

    2 months ago

    Victoria, Canada Island Health Full time

    **Job Description**: In accordance with the Vision, Purpose, and Values, and strategic direction of the Vancouver Island Health Authority (Island Health) patient and staff safety is a priority and a responsibility shared by everyone; as such, the requirement to continuously improve quality and safety is inherent in all aspects of this position. Under the...

  • Acting Coordinator, Procurement

    2 months ago

    Victoria, Canada BCI Full time

    Closing Date: August 27, 2023 Finance - Procurement - Are you a professional seeking a new challenge? Join us as a Procurement & Contracts Coordinator and play a key role in managing BCI's contract lifecycles._ THE OPPORTUNITY Reporting to the Manager, Procurement, the Coordinator, Procurement & Contracts is responsible for managing the contract...

  • Research Contracts and Accounting Coordinator

    3 weeks ago

    Victoria, Canada Island Health Full time

    **Job Description**: In accordance with the Vision, Purpose, and Values, and strategic direction of the Vancouver Island Health Authority (Island Health) patient and staff safety is a priority and a responsibility shared by everyone; as such, the requirement to continuously improve quality and safety is inherent in all aspects of this position. Reporting to...

  • Contract Compliance and Utilization Coordinator

    3 weeks ago

    Victoria, Canada Island Health Full time

    **Job Description**: In accordance with the Vision, Purpose, and Values, and strategic direction of the Vancouver Island Health Authority, (Island Health) patient and staff safety is a priority and a responsibility shared by everyone; as such, the requirement to continuously improve quality and safety is inherent in all aspects of this position. Reporting...

  • Coordinator, Medical Staff Contract Management

    2 months ago

    Victoria, Canada Island Health Full time

    **Job Description**: In accordance with the Vision, Purpose, and Values, and strategic direction of the Vancouver Island Health Authority (Island Health) patient and staff safety is a priority and a responsibility shared by everyone; as such, the requirement to continuously improve quality and safety is inherent in all aspects of this position. Reporting to...

  • Contract Administrator

    6 days ago

    Victoria, British Columbia, Canada TalentSphere Staffing Solutions Full time

    Contract Administrator - Intermediate or SeniorVictoria, British Columbia$80k - $100k + benefits, bonus, RRSPHybrid Work ModelArchitecture and Design FirmOUR CLIENTWe are proud to be partnering with an award-winning and busy Architecture and Design firm in Victoria as they are currently looking for a talented individual to work in the role of a Contract...

  • Construction Contract Administrator

    2 weeks ago

    Victoria, Canada MGA I Michael Green Architecture Full time

    MGA is an internationally recognized, award-winning architecture and design firm creating innovative, sustainable projects that push the boundaries of technology and construction to benefit communities and environments around the world. Our values are rooted in sustainability, innovation, community, and most simply - a love for our planet. This is an...

  • Contract Analyst

    3 weeks ago

    Victoria, Canada BC Transit Full time

    **Location**:Victoria, BC **Employment Type**: Regular Full Time **Union**:MOVEUP **Salary**: MoveUp Group 11, MIN $6,820.00 - MAX $8,190.00 **Closing Date (MM/DD/YYYY)**: 08/20/2023 **Are we right for you...**: We’re passionate about helping to reduce congestion in our communities and bringing innovation to public transportation wherever we can...

  • Manager, Contracts and Performance

    2 months ago

    Victoria, Canada Island Health Full time

    **Job Description**: In accordance with the Vision, Purpose, and Values, and strategic direction of the Vancouver Island Health Authority (Island Health) patient and staff safety is a priority and a responsibility shared by everyone; as such, the requirement to continuously improve quality and safety is inherent in all aspects of this position. Reporting to...

  • Manager, Contracts and Performance

    2 weeks ago

    Victoria, Canada Island Health Full time

    **Job Description**: In accordance with the Vision, Purpose, and Values, and strategic direction of the Vancouver Island Health Authority (Island Health) patient and staff safety is a priority and a responsibility shared by everyone; as such, the requirement to continuously improve quality and safety is inherent in all aspects of this position. Reporting to...

  • Project Contract Specialist

    5 days ago

    Victoria, British Columbia, Canada Victoria Shipyards Full time

    Project Contract Specialist - VISSC:The Project Contract Specialist - VISSC is responsible for the execution of contract change management processes during extended docking work periods, transition docking work periods, short work periods, maintenance, and miscellaneous submarine repair.The VISSC Project Contract Specialist requires an extensive contract,...

  • Contract Analyst

    5 days ago

    Victoria, British Columbia, Canada BC Transit Full time

    Location:Victoria, BCEmployment Type: Regular Full TimeUnion:MOVEUPSalary: MoveUp Group 11, MIN $6, MAX $8,190.00Closing Date (MM/DD/YYYY): 08/20/2023Are we right for you:We're passionate about helping to reduce congestion in our communities and bringing innovation to public transportation wherever we can including electrifying our fleet, introducing new bus...

  • Acting Coordinator, Procurement

    6 days ago

    Victoria, British Columbia, Canada BCI Full time

    Closing Date: August 27, 2023Finance - Procurement Are you a professional seeking a new challenge? Join us as a Procurement & Contracts Coordinator and play a key role in managing BCI's contract lifecycles._THE OPPORTUNITYReporting to the Manager, Procurement, the Coordinator, Procurement & Contracts is responsible for managing the contract lifecycles at...

  • Assistant, Contract Management

    2 months ago

    Victoria, Canada Island Health Full time

    **Job Description**: In accordance with the Vision, Purpose, and Values, and strategic direction of the Vancouver Island Health Authority (Island Health) patient and staff safety is a priority and a responsibility shared by everyone; as such, the requirement to continuously improve quality and safety is inherent in all aspects of this position. Reporting to...

  • Project Coordinator

    2 weeks ago

    Victoria, Canada Black & McDonald Limited Full time

    **ABOUT THIS CAREER OPPORTUNITY** Black & McDonald's Western Utility team is growing! If you are an independent, enthusiastic, and driven professional searching for an opportunity to build a solid foundation for your career, this position is for you. The Project Coordinator is located in Victoria and typically reports directly to the Project...

  • Project Coordinator

    3 weeks ago

    Victoria, Canada Ralmax Full time

    **Employment Type**: Full Time - Salary **Business Unit**: Salish Sea Industrial Services **Location**: 327 Harbour Road, Victoria, British Columbia **Reporting to**: Operations Manager **Compensation: $65,000 - $75,000/year with benefits** Salish Sea Industrial Services (a Ralmax Group Company) has an exciting and immediate opening for a full-time Project...

  • Project Contract Specialist

    5 days ago

    Victoria, Canada Victoria Shipyards Full time

    **Project Contract Specialist - VISSC**: The Project Contract Specialist - VISSC is responsible for the execution of contract change management processes during extended docking work periods, transition docking work periods, short work periods, maintenance, and miscellaneous submarine repair. The VISSC Project Contract Specialist requires an extensive...

  • Commissioning Coordinator

    7 days ago

    Victoria, Canada Maple Reinders Full time

    **Job Description**: **Commissioning Coordinator** Maple Reinders is pleased to announce that it has been awarded the contract for the construction of the **Royal BC Museum Collections and Research Building in Colwood, (Victoria) BC.** The new facility will be an advanced, sustainable, and culturally sensitive building that will serve as a community and...

  • Event Coordinator

    2 months ago

    Victoria, Canada Victoria Pride Society Full time

    **Timeframe**: Mid-May to mid-July **Reports to**: Festival Manager **Responsibilities**: The Event Coordinator will work with Pride staff and volunteers to assist in the delivery of successful Victoria Pride Festival events, including: - provide coordination support as required before and during Victoria Pride Festival events. - work with the VPS team to...

  • Volunteer Coordinator

    3 weeks ago

    Victoria, Canada Victoria Pride Society Full time

    Working with the Victoria Pride Festival Director, the Volunteer Coordinator recruits, trains, and oversees volunteers. This includes volunteers helping with individual events and the ongoing work of the Victoria Pride Society (VPS). **The Volunteer Coordinator will**: - Define volunteer requirements and recruit volunteers. - Develop a list of volunteer...