Legal Assistant/law Clerk

2 weeks ago

Toronto, Canada Levitt Sheikh LLP Full time

Applicants must have a legal assistant diploma from a recognized legal program and a minimum of five (5) years of experience working in the area of civil litigation. A background in employment law is considered an asset. The applicant must have a strong work ethic, be collaborative, analytical, adaptable, positive, and proactive.

**Responsibilities**:

- Provide executive-level administrative support to lawyers and enhance office effectiveness
- Prepare/transcribe, edit, format, and revise correspondence, memoranda, reports, litigation documents, forms, and other documentation
- Proofread documents/correspondence, check for appropriate formatting, spelling, grammar, etc.
- Answer and direct phone calls
- Assist lawyers in the preparation and coordination of hearings and trials
- Record and monitor court appearance dates, pleadings and filing requirements
- Coordinate service and filing of proceedings with agencies and courts
- Schedule and coordinate discoveries, expert witnesses, mediations, or other court-designated hearings
- Monitor and follow-up with evidence gathering
- Maintain an in-depth knowledge of legal terminology, court rules and procedures, as well as labour and employment terminology, where applicable
- Enter dockets; liaise with the Accounting department
- Prepare and submit expense reports for lawyers
- Maintain lawyers' contact lists

**Required skills**:

- Experience working as a legal assistant
- Minimum five (5) years of experience working in a law firm with a focus on civil litigation and particularly employment and labour litigation
- Qualification of either Legal Assistant or Law Clerk diploma
- Familiarity with law, legal procedures, protocols, and court system
- Strong knowledge of legal terminology and Ontario's Rules of Civil Procedure
- High proficiency in English
- Attention to detail and superior word processing, spelling, proofreading and editing skills
- Superior organizational skills
- Fast and accurate typing speed with excellent attention to detail and diligent proofreading skills
- Ability to manage multiple activities and work under pressure to meet tight deadlines
- Decisiveness and an ability to carry out with mínimal supervision and direction
- Professional attitude with maintaining strong client relationship
- Possess a team-player attitude and keen enthusiasm, and ability to deal with all levels of staff
- Proficiency using MS Office, Outlook and GhostPractice
- Experience with Philips SpeechExec dictation is a plus
- Knowledge of electronic filing of documents through CaseLines and One-Key
- High level of discretion and confidentiality
- Hours of work are from 9 am to 5:30 pm.; flexibility required to meet important deadlines.

Salary based on experience

**Job Types**: Full-time, Permanent

**Salary**: $75,000.00-$77,000.00 per year

**Benefits**:

- Dental care
- Extended health care
- Life insurance
- Paid time off
- Vision care

Schedule:

- 8 hour shift
- Monday to Friday
- No weekends

**Experience**:

- legal assistant: 5 years (required)

Work Location: In person

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