Department Administrative Assistant

1 month ago

Mississauga, Canada Trillium Health Partners Full time

**Job Description**:
**Position**:Department Administrative Assistant

**Department**: Discharge Planning

**Posting ID**: 2023-34417

**Role Level**:Admin Clerical (AC05-$25.68-$32.12)

**Status**: Permanent Full Time

**Site**: Mississauga Hospital

**Shift**: Monday-Friday (0830-1630)

**Posted**: August 28, 2023

**Internal Deadline**:September 4, 2023

Trillium Health Partners (THP) is one of the largest community-based acute care facilities in Canada. Comprised of the Credit Valley Hospital, the Mississauga Hospital, the Queensway Health Centre, and the Reactivation Center at Humber. Trillium Health Partners serves the growing and diverse populations of Mississauga, West Toronto and surrounding communities and is a teaching hospital affiliated with the University of Toronto.

Our Mission**:A New Kind of Health Care for a Healthier Community**

Our Values**:Compassion, Excellence, Courage**

Our Goals**:Quality, Access, Sustainability**

Our Enablers**:People, Education, Innovation, Research**

**Position Summary**:
**Responsibilities**:
This position will perform clerical duties associated with the department:

- Order, maintain and organize office supplies/inventory
- Organize and maintain online resources and databases
- Update and maintain spreadsheets and other data entry tasks
- Prepare and circulate necessary patient lists to support preparedness for operational meetings
- Writing minutes for meetings, as required
- Maintain changes to the master schedule
- Biweekly payroll entry
- Answer and direct phone calls
- Organize and schedule in -person and virtual meetings/appointments
- Support communication and engagement with community partners (private PSW agencies, Retirement Homes, etc)

**Key Qualifications**:

- Graduate of a recognized Medical Administrative Assistant or equivalent experience
- Minimum 3-5 years of secretarial experience required, preferably in a health care environment
- Payroll entry experience required
- Adaptable, self-directed individual who possesses initiative to work independently with mínimal supervision and also exhibits innovation to improve existing processes
- Strong interpersonal and communication skills both oral and written, combined with a customer focused approach and ability to handle requests in a professional, diplomatic and tactful manner
- Strong organizational and effective time management skills combined with the ability to prioritize tasks to meet the demands and timelines of day-to-day operations
- Proven abilities in preparing, designing and distributing internal/external correspondence, including: reports, presentations, letters, memos, minutes of meetings, etc.
- Strong working knowledge and advanced technical skills in Windows, MS Word, PowerPoint, Outlook and Excel
- Well-developed keyboarding skills (50 w.p.m. minimum-accuracy)
- High degree of accuracy and attention to detail when performing a wide variety of tasks
- Experience and ability in preparing agendas, minute-taking, and following up on actions required
- Good knowledge of medical terminology
- Must have a positive work and attendance record-
- Where these factors are relatively equal seniority shall govern providing the successful applicant._- In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code Trillium Health Partners will provide accommodations throughout the recruitment and selection process to applicants with disabilities. If selected to participate in the recruitment and selection process, please inform Human Resources of the nature of any accommodation(s) that you may require in respect of any materials or processes used to ensure your equal participation._
- All personal information is collected under the authority of the Freedom of Information and Protection of Privacy Act._
- Trillium Health Partners is identified under the French Language Services Act._

**_

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