Executive Assistant to The CEO

3 weeks ago

Québec, Canada Foodtastic Full time

**About the Company**

Founded in 2016, Foodtastic is already one of the largest restaurant companies in Canada. In the last four years, we have increased system sales from less than $50mm to over $700mm. Our current portfolio of 21 brands includes Milestones Grill & Bar, Second Cup Café, Pita Pit, La Belle et La Boeuf and Rôtisseries Benny.

**Summary of the Role (On-site: 9300 Trans Canada Route, St-Laurent, QC, H4S 1K5)**

The Executive Assistant to the CEO (EA) is a new position at Foodtastic that is important to the company’s growth; the EA works with the CEO supporting all his work and managing his time to drive forward the company’s success. The EA schedules and organizes the CEO’s calendar understanding high priority meetings so that the CEO makes important company decisions. The EA screens and drafts responses to the CEO’s inbox, maintains a list of follow-up action items and regularly reviews and prioritizes these with the CEO. The EA organizes all travel for the CEO.

This role also runs office operations, such as company-wide meetings, larger group meetings, catering, supplies, and other vendor management and day-to-day office issues. The EA organizes special events such as townhalls and training seminars.

**Responsibilities**:
**_ CEO_**
- Organize and maintain CEO’s calendar, actively moving meetings to prioritize important decision making for the CEO.
- Maintain a list of action items segmented by priority for the CEO, regularly review these with the CEO and then re-organize meetings to ensure high priority items take the CEO’s focus in the near-term.
- Organize CEO’s work information to ensure accuracy and completeness.
- Organize all travel for the CEO including a detailed itinerary and being available during the CEO’s travel for last minute updates.

**_ Company_**
- Assist with various ongoing projects and initiatives, such as updating and maintaining databases and other project management.
- Assist in airline booking for team members.
- Organize larger company meetings in-office and out-of-office as needed
- General office management. Examples include ordering paper supplies, catering, contacting the printer repairman.

**_ Other Important Responsibilities_**
- Ensure confidentiality of sensitive information and demonstrate a high level of professionalism in dealing with sensitive issues.
- Other duties and tasks that may be required from time to time.

**Qualifications**
- 5+ years of relevant experience
- Must be fully bilingual in English and French
- Strong experience in Outlook and Microsoft Office (Excel, Word, PowerPoint)
- Excellent time management skills
- Excellent communication and organization skills
- Excellent written & verbal skills (in English and in French)
- Motivated team player who takes initiative

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