Executive Assistant

3 weeks ago

Toronto, Canada York University Full time

**Purpose**:
Advancement at York leads and inspires meaningful engagement and philanthropic support from alumni and friends to advance the University's mission. We are also deeply committed to building the reputation of York University as a leading, progressive, research-intensive University uniquely positioned for the betterment of society in the 21st century.

Our division is comprised of four departments:

- Advancement Services & Operations is the administrative and technology support unit for all Advancement activities
- Alumni Engagement provides programs, services, and engagement to over 360,000 York alumni worldwide
- Development leads efforts to promote and secure philanthropic support from alumni, donors, friends, corporations, and foundations
- Advancement Communications & Marketing works to promote and communicate alumni and donor messages along with direct marketing services for alumni and donor engagement.

The Executive Assistant supports this mission by providing efficient and professional administrative support. This position serves as the primary contact for all matters related to the Alumni Engagement Department, as well as to the Assistant Vice-President's schedule and activities. The Assistant provides general administrative support to management, and events and projects related to key initiatives within the Alumni Engagement Department and the Division of Advancement. The incumbent develops and maintains positive relations with key donors, alumni, volunteers and stakeholders who are essential to the reputation and philanthropic investment to York University. The incumbent supports the vision, mission, values and strategic direction of the University, and due to the nature of the position, regularly has access to highly confidential staff and organizational information.

**Education**:
Post-secondary diploma in a relevant field.

**Experience**:
Minimum 4 years of related experience providing executive support.

**Skills**:
Knowledge
Knowledge of general office procedures and practices.

Good planning and organizational skills with ability to prioritize workload and meet timelines.
Good problem identification and conflict resolution skills.
Good written and oral communication skills.
Skilled in proofreading, editing, and maintaining attention to detail.
Ability to provide excellent service to the community and deal courteously and effectively with people at all levels.
Demonstrated tact and diplomacy in responding to emotional or demanding individuals.

**Additional Notes**:
Note: Position requires verification of degree(s)/credential(s).
Works within a typical office environment (actual and/or virtual).
- **Compensation**:
York's CPM Compensation Framework has a salary grid consisting of 6 or 8 steps (depending on job grade) which is reviewed annually with possible adjustments, and a lump sum Performance Based Recognition Award. Employees will receive the grid adjustment and depending on performance, eligible permanent employees may move to the next step of the grid and may receive a lump sum Performance Based Recognition Award.Visit the CPM Compensation page on the HR Website to find out more about York's CPM Compensation Program.

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**York University offers accommodation for applicants with disabilities in its recruitment processes. If you are contacted by York University regarding a job opportunity or testing, please advise if you require accommodation.**

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**We are committed to enhancing our environmentally and socially responsible practices for the benefit of all members of the York community. Our long term perspective recognizes our responsibility to be innovators and to continually work as a community to reduce our ecological impact.**

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**PLEASE NOTE: Applications must be received by 11:55 pm EST on the posted deadline date, if applicable.

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