Admin Assistant 2 {36.25}, Athletics Department

7 days ago

Olds, Canada Olds College Full time

**About Olds College of Agriculture and Technology & Broncos Athletics**

Founded in 1913, Olds College has been offering quality hands-on education for over a century. We are a distinct, provincially focused institution that supports the teaching and learning of all Albertans. Through our regular programming, continued education, and online and blended programming, we provide accessible educational opportunities within Alberta and beyond. We work closely with industry to advance and adapt our programming to ensure our graduates have the skills to succeed.

At Olds College we value our people and are committed to providing a supportive and rewarding work environment. Olds College provides quality education in an environment that is designed to promote academic excellence and student success. There are many reasons to join Olds College and build a meaningful career in a community that is innovative, diverse and welcoming.

The mission of the Department of Athletics at Olds College is to create value for the student-athletes, the Department of Athletics and Olds College by:

- Supporting a positive student-athletes’ experience in academics, athletics, leadership and citizenship;
- Developing a culture where people are passionate about the welfare and success of others and where everyone strives for excellence;
- Creating revenue and fundraising opportunities that ensure the growth and sustainability of the Department of Athletics;
- Projecting a positive brand image of Broncos Athletics. Our brand is who we are.

Olds College student athletes compete at the highest level in the provincial Alberta Colleges Athletic Conference (ACAC) and national Canadian Collegiate Athletic Association (CCAA) leagues. We have teams in men’s and women’s basketball, volleyball, soccer, futsal, badminton, e-sports and women’s hockey.

**The Opportunity - Athletics Administrative Assistant II, Full-time, permanent**

This position is responsible for providing high quality administrative support and financial services to the Broncos Athletics Department. This position will work closely with Business Services and Human Resources on campus as well as being the first point of contact for coaches, student-athletes and the community. The position will have frequent contact with our partners the Canadian Collegiate Athletic Association (CCAA), the Alberta Colleges Athletic Conference (ACAC), sponsors, and community partners.

**Key Job Functions**
- Provide strong coordination and full administrative support to the Athletics department and leadership team.
- Generate purchase requisitions, purchase orders and submit invoices for payment, issue requests for invoice generation using in-house database programs
- Provide financial reports for coaches, supervisors and manager of athletics on a monthly basis
- Coordinate department travel and accommodations for all teams as well as conferences and ACAC and CCAA meetings, including arrangements for transportation, accommodation (agency/hotel booking), preparation of itineraries, budgeting, completing all necessary forms and requisitions
- Coordinate staffing contracts, purchase requisitions and all accounts payable/receivable documentation
- Assist with reconciliation of budgets, preparing budget plan and communicating budget information to coaches, Supervisors and Manager of Athletics
- Coordinate department meeting scheduling, agendas, minutes, room bookings etc
- Take minutes and prepare agendas for ACAC/Campus committees chaired by Manager, Athletics
- Assist with data collection and allocation of student-athlete scholarships
- Act as a main professional contact and reception for Broncos Athletics. Coordinate with relevant team members and departments, and stakeholders to gather information, clarify processes, provide documentation, and triage inquiries as needed.
- Draft, edit and proofread written documents and correspondence
- Stay well-informed about upcoming appointments, agenda items, participants, and items for discussion. Work proactively to ensure all supporting information is gathered and participants are prepared for meetings and appointments
- Assist with organization and delivery of special events such as Olds College Golf Classic, Broncos Scholarship Breakfast, Awards Night and ACAC/CCAA host committees
- Identify changes to administrative procedures in the Athletics department that streamline efficiencies and workflow in collaboration with the Athletics Manager and Supervisor of Events and Engagement
- Provide game day staff support for Broncos Athletics as required

**Education/Experience/Skills/Knowledge Required**
- 2-year diploma in an Office, Business, Sports or Fitness Administration program
- Minimum of three years’ relevant experience, preferably in a post-secondary environment
- Knowledge of effective office management, human resources and budget policies and procedures
- Knowledge of Olds College databases Kissflow, Banner and Fusion would be an asset
- Un

  • Head Rodeo and Rough Stock Coach

    2 months ago

    Olds, Canada Olds College Full time

    **About Olds College of Agriculture & Technology** Founded in 1913, Olds College of Agriculture & Technology has been offering high quality hands-on education for over a century. Through our core programming including continuing education, online and blended programming, we provide accessible educational opportunities within Alberta and beyond. We are...

  • Food Lead Department Manager

    4 days ago

    Olds, Canada Walmart Canada Full time

    **Position Summary... **:To assist in the leadership of the Food areas and department processes through partnership with the Food Assistant Manager and ensure a high level of customer service and while ensuring task completion. **What you'll do...**: Job Responsibility #1 Providing excellent Customer Service by greeting all customers in a polite and...

  • Bakery Department Manager

    2 weeks ago

    Olds, Canada Walmart Canada Full time

    Position Summary...To lead all Bakery Associates and department processes to ensure a high level of customer service while meeting production targets.What you'll do...1. Receives merchandise, utilizes equipment appropriately and monitors for repair, administers required paperwork, logs and other documentation.2. Maintains salesfloor presentation by stocking...

  • Bakery Department Manager

    3 weeks ago

    Olds, Canada Walmart Canada Full time

    Position Summary...To lead all Bakery Associates and department processes to ensure a high level of customer service while meeting production targets.What you'll do...1. Receives merchandise, utilizes equipment appropriately and monitors for repair, administers required paperwork, logs and other documentation.2. Maintains salesfloor presentation by stocking...

  • Department Manager

    7 days ago

    Olds, Canada No Frills Full time

    We have opportunities for hard working, enthusiastic and reliable people just like you. What you’ll do   Provide great customer service by ensuring the store shelves are stocked and by responding to customer needs Maintain and stock product displays and shelves that meet company standards Ensure accurate product scanning and identify inventory...

  • personal trainer

    1 week ago

    Olds, Canada Anytime Fitness Olds Full time

    Education: College/CEGEPExperience: Experience an assetTasksDemonstrate and instruct athletic, fitness or sports activities and techniquesAssist with coordination of recreational, sport and fitness events Lead groups and individuals in recreational or leisure programsPlan and carry out recreational, fitness and sports activitiesMaintain and repair sports...

  • personal trainer

    1 month ago

    Olds, Canada Anytime Fitness Olds Full time

    Education: College/CEGEPExperience: Experience an assetTasksDemonstrate and instruct athletic, fitness or sports activities and techniquesAssist with coordination of recreational, sport and fitness events Lead groups and individuals in recreational or leisure programsPlan and carry out recreational, fitness and sports activitiesMaintain and repair sports...

  • personal trainer

    2 weeks ago

    Olds, Canada Anytime Fitness Olds Full time

    Education: Expérience: EducationCollege/CEGEPTasksDemonstrate and instruct athletic, fitness or sports activities and techniquesAssist with coordination of recreational, sport and fitness events Lead groups and individuals in recreational or leisure programsPlan and carry out recreational, fitness and sports activitiesMaintain and repair sports...

  • personal trainer

    1 month ago

    Olds, Canada Anytime Fitness Olds Full time

    Education: Expérience: EducationCollege/CEGEPTasksDemonstrate and instruct athletic, fitness or sports activities and techniquesAssist with coordination of recreational, sport and fitness events Lead groups and individuals in recreational or leisure programsPlan and carry out recreational, fitness and sports activitiesMaintain and repair sports...

  • Department Manager

    3 weeks ago

    Olds, Canada Loblaw Companies Full time

    Come make your difference in communities across Canada, where authenticity, trust and making connections is valued – as we shape the future of Canadian retail, together.Our commitment to positively impact the lives of all Canadians provides employees a range of opportunities and experiences to help Canadians Live Life Well®. At No Frills, we succeed...

  • Department Manager

    2 weeks ago

    Olds, Canada Loblaw Companies Full time

    Come make your difference in communities across Canada, where authenticity, trust and making connections is valued – as we shape the future of Canadian retail, together.Our commitment to positively impact the lives of all Canadians provides employees a range of opportunities and experiences to help Canadians Live Life Well®. At No Frills, we succeed...

  • Department Manager

    2 weeks ago

    Olds, Canada Loblaw Companies Full time

    L’utilisation du masculin à pour but d’alléger le texte Venez faire votre différence dans les communautés à travers le Canada, où l'authenticité, la confiance et l'établissement de liens sont valorisés - alors que nous façonnons l'avenir du commerce de détail au Canada, ensemble. Notre engagement à avoir un impact positif sur la vie...

  • Department Manager

    3 weeks ago

    Olds, Canada Loblaw Companies Full time

    L’utilisation du masculin à pour but d’alléger le texte Venez faire votre différence dans les communautés à travers le Canada, où l'authenticité, la confiance et l'établissement de liens sont valorisés - alors que nous façonnons l'avenir du commerce de détail au Canada, ensemble. Notre engagement à avoir un impact positif sur la vie...

  • Admin Supervisor

    5 days ago

    Olds, Canada Infomaster Tech Full time

    Job Title: Supervisor **Duties**: - Coordinate and oversee projects to ensure timely completion and adherence to quality standards - Provide guidance and support to team members, including training and performance evaluations - Manage office operations, including scheduling, filing, and record-keeping - Assist with dental receptionist duties, such as...

  • Assistant Sales Manager

    2 months ago

    Olds, Canada Cam Clark Ford Olds Full time

    _**An excellent opportunity with a dynamic team in a quickly growing business.**_ Cam Clark Auto Group is seeking an **Assistant Sales Manager **for our **Cam Clark Ford **location in **Olds, AB.** With over 20 dealership and car service locations stretching across Alberta, British Columbia, Montana, and California, Cam Clark Auto Group is an industry...

  • Admin Team Member

    1 week ago

    Olds, Canada Westview Co-op Full time

    **Who we are**: ***What you’ll do**: The Team Member will perform a variety of responsibilities in the operation, ensuring alignment with our Core Values and Brand. - Understanding and following Westview Co-op’s Health and Safety Program - Providing Exceptional service to our Team Members and Guests and living by our Brand expectations through our...

  • Communications Assistant, Printing

    3 weeks ago

    Olds, Canada Olds College Full time

    About Olds College of Agriculture and TechnologyAt Olds College of Agriculture and Technology we value our people and are committed to providing a supportive and rewarding work environment. Olds College provides quality education in an environment that is designed to promote academic excellence and student success. There are many reasons to join Olds College...

  • Communications Assistant, Printing

    2 weeks ago

    Olds, Canada Olds College Full time

    About Olds College of Agriculture and TechnologyAt Olds College of Agriculture and Technology we value our people and are committed to providing a supportive and rewarding work environment. Olds College provides quality education in an environment that is designed to promote academic excellence and student success. There are many reasons to join Olds College...

  • Customer Service Representative

    4 weeks ago

    Olds, Canada Olds Softgels Inc. Full time

    The Customer Service Representative (CSR) will manage both B2B and B2C customer service activities for a fast-paced, growing Cannabis company. The CSR will be the client’s primary point of contact and provide product/services information, resolve customer complaints, answer questions and update customers on the status of their...

  • Pharmacy Assistant

    2 months ago

    Olds, Canada Walmart Canada Full time

    **Position Summary... **:The Pharmacy Assistant assists the Pharmacist in the technical aspects of prescription filling and administrative duties in order to increase the Pharmacist's opportunity to provide patient care. The Pharmacy Assistant is expected to participate in all aspects of Pharmacy Operations required of a team player. They are a key member in...