Administrative Secretary, Children's

3 weeks ago


Vancouver, Canada PHSA Full time

**Administrative Secretary,**

**Children's & Women's Health Centre,**

**Vancouver BC**

**As per the current Public Health Order, full vaccination against COVID-19 is a condition of employment with PHSA as of October 26, 2021.**

Reporting to the Business Operations Manager, Division of Neonatology, the Administrative Secretary is accountable primarily for providing advanced secretarial and specialized confidential support to a portfolio of Neonatologists, and secondarily to a compliment of Clinical Associates, Clinical Fellows, and the Business Operations Manager. This involves scheduling meetings, preparing and distributing documents, supporting various committees, and maintaining office supports systems.

**What you’ll do**
- Perform advanced secretarial services and confidential support to the division’s medical staff (Neonatologists, Clinical Associates, Clinical Fellows) and secondarily to the Business Operations Manager, Division of Neonatology & Neonatal Program.
- Screen and appropriately handles all enquiries for the division’s medical staff as well as those related to divisional clinical and academic activities. Screen and appropriately refers consultation and transport related calls. Follow through with the enquiries from current and potential medical staff.
- Assist in the development and maintenance of office systems to support clinical and academic activities of the division. Identifies system or infrastructure problems and troubleshoots to ensure problems are resolved.
- Liaise with Neonatal Program staff, BCCH, BCWH, and Department of Pediatrics staff at all levels as necessary to support program activities. Liaise with external organizations to support licensing and program needs.
- Perform routine website administration activities for departmental team site, intranet and external web pages such as coordinating, updating, and posting content.
- Perform other related duties as required.

**What you bring**

Education, Training and Experience
- A level of education, training, and experience equivalent to grade 12 plus graduation from a recognized office administration program plus three (3) years recent related experience, in a healthcare or academic setting.

Skills & Knowledge
- Demonstrated ability to work both independently and collaboratively, resolve administrative issues/problems, prioritize workload, and to be flexible to meet and adapt to changes in organizational priorities.
- Demonstrated organizational skills and ability to prioritize workload and work under time pressures to meet deadlines.
- Demonstrated ability to communicate effectively both verbally and in writing, including the ability to respond professionally, courteously, and in a clear manner.
- Demonstrated interpersonal and time management skills.
- Demonstrated ability to record and transcribe minutes of meetings. Ability to type 50 w.p.m.
- Commitment to upholding the shared responsibility of creating lasting and meaningful reconciliation in Canada as per TRC (2015) and BC's Declaration on the Rights of Indigenous Peoples Act (2019).

**What we bring**

Every PHSA employee enables the best possible patient care for our patients and their families. Whether you are providing direct care, conducting research, or making it possible for others to do their work, you impact the lives of British Columbians today and in the future. That’s why we’re focused on your care too - offering health, wellness, development programs to support you - at work and at home.
- Join one of BC’s largest employers with province-wide programs, services and operations - offering vast opportunities for growth and development.
- Access to professional development opportunities through our in-house training programs, including +2,000 courses, such as our San’yas Indigenous Cultural Safety Training course, or Core Linx for Leadership roles.
- Enjoy a comprehensive benefits package, including municipal pension plan, and psychological health & safety programs and holistic wellness resources.
- Annual statutory holidays (13) with generous vacation entitlement and accruement.
- PHSA is a remote work friendly employer, welcoming flexible work options to support our people (eligibility may vary, depending on position).
- Perks include access to fitness classes and discounts to 350 BC-wide recreational programs, travel, technology, car and bike sharing, and more.

**Job Type**:Temporary Full-Time, End Date: 10/20/23

**Wage**:$44,088.00-$57,865.00/yr.

**Location**:4500 Oak Street, Vancouver BC V6H 2N9

**Hours of Work**:0800-1600, Mon-Fri

**Requisition # **143948

**What we do**

BC Children's & Women's Health Centre is part of the Provincial Health Services Authority (PHSA). BC Children’s Hospital (BCCH) provides care for the most seriously ill or injured children and youth from across British Columbia. BC Women's Hospital & Health Centre (BCW) is dedicated to improving the health of women, newborns and families through a comprehensive



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