Administrative Secretary Specialty Medicine

2 months ago


Vancouver, Canada PHSA Full time

**Administrative Secretary, Specialty Medicine**

**BC Children’s Hospital, Vancouver**

Are you efficient and detail oriented? Effectively handle administrative tasks so our department runs smoothly and we can provide patients with the best care.

**What you’ll do**:

- Schedule patient appointments and books follow-up appointments into database. Input, sort, retrieve and maintain database of patient information.
- Performs reception duties including receiving and directing patients, answering, screening and redirecting phone calls, taking messages including calls from pharmacies for refill prescriptions and verification.
- Draft documents such as letters and agendas.
- Arrange meetings, book meeting rooms. Maintain calendars, records, transcribe and distributes minutes.
- Send, receive, sort, and distribute all incoming mail, faxes, reports and documents and processes outgoing mail. Arranges for courier service as needed.
- Maintain office/medical supply inventory by processing requisitions’ for stationary and medical supplies.
- Prepare and submit expense claims by ensuring invoices are coded to correct cost centre and authorized for payment. Maintain a bring-forward system for all billings/invoices. Submit check requisitions for reimbursements and expenditures to PHSA finance.
- Input/extract information from database to establish, maintain and store financial data.

**What you bring**
- Grade 12 and two year’s recent related experience or an equivalent combination of education, training and experience.
- Knowledge of medical terminology

You can:

- Keyboard at least 45 wpm.
- Communicate effectively verbally and in writing.
- Organize work
- Deal with others effectively
- Operate related equipment.

**What’s in it for you**

BC Children’s Hospital’s is part of the Provincial Health Services Authority (PHSA).Every PHSA employee enables the best possible patient care for our patients and their families. Whether you are providing direct care, conducting research, or making it possible for others to do their work, you impact the lives of British Columbians today and in the future. That’s why we’re focused on your care too - offering health, wellness, development programs to support you - at work and at home.
- Join one of BC’s largest employers with province-wide programs, services and operations - offering vast opportunities for growth and development.
- Access to more than 2,000 in-house training programs.
- Enjoy a comprehensive benefits package, including municipal pension plan.
- 12 annual statutory holidays with generous vacation entitlement and accruement.

Perks including onsite fitness classes and discounts to 350 BC-wide recreational programs, travel, technology, car and bike sharing, and more.

**Req No**:
**Job type**:
**Wage**:
**Location**:
**Days**:
**Hours:
**What we do**

BC Children’s Hospital (BCCH) bcchildrens.ca provides care for the most seriously ill or injured children from across British Columbia. BCCH is part of Provincial Health Services Authority (PHSA).

PHSA is committed to employment equity and hires on the basis of merit, encouraging all qualified individuals to apply. We recognize that our ability to provide the best care for our diverse patient populations relies on a rich diversity of skills, knowledge, backgrounds and experiences, and value a safe, inclusive and welcoming environment.



  • Vancouver, Canada PHSA Full time

    **Administrative Secretary Specialty Medicine** Children's & Women's Health Center Vancouver, BC Are you efficient and detail oriented? Effectively handle administrative tasks so our department runs smoothly and we can provide patients with the best care. **What you’ll do** - Schedule patient appointments and books follow-up appointments into database....


  • Vancouver, Canada PHSA Full time

    **Administrative Secretary Specialty Medicine** Children's & Women's Health Center Vancouver, BC Are you efficient and detail oriented? Effectively handle administrative tasks so our department runs smoothly and we can provide patients with the best care. **What you’ll do** - Schedule patient appointments and books follow-up appointments into database....


  • Vancouver, Canada B.C. Women's Hospital & Health Centre Full time

    **Administrative Secretary Specialty Medicine,** **BC Children's & Women's Health Centre,** **Vancouver BC** **As per the current Public Health Order, full vaccination against COVID-19 is a condition of employment with PHSA as of October 26, 2021.** **What you’ll do** - Schedule patient appointments and books follow-up appointments into database....


  • Vancouver, Canada PHSA Full time

    **Administrative Secretary Specialty Medicine,** **BC Children's & Women's Health Centre,** **Vancouver BC** **As per the current Public Health Order, full vaccination against COVID-19 is a condition of employment with PHSA as of October 26, 2021.** **What you’ll do** - Schedule patient appointments and books follow-up appointments into database....


  • Vancouver, Canada B.C. Women's Hospital & Health Centre Full time

    **Administrative Secretary Specialty Medicine,** **BC Children's & Women's Health Centre,** **Vancouver BC** **As per the current Public Health Order, full vaccination against COVID-19 is a condition of employment with PHSA as of October 26, 2021.** **What you’ll do** - Schedule patient appointments and books follow-up appointments into database....


  • Vancouver, Canada B.C. Women's Hospital & Health Centre Full time

    **Administrative Secretary Specialty Medicine,** **BC Children's & Women's Health Centre,** **Vancouver BC** **As per the current Public Health Order, full vaccination against COVID-19 is a condition of employment with PHSA as of October 26, 2021.** **What you’ll do** - Schedule patient appointments and books follow-up appointments into database....


  • Vancouver, Canada PHSA Full time

    **Program Secretary, Pathology & Laboratory Medicine** Routine Hematology Vancouver, BC Performs secretarial and administrative duties for Central Lab Services and the Hematopathology Program within the Department of Pathology & Lab Medicine at C&W. Provides secretarial support to the Program Director and other Program staff. Duties including scheduling...


  • Vancouver, Canada PHSA Full time

    **Program Secretary, Pathology & Laboratory Medicine** Routine Hematology Vancouver, BC Performs secretarial and administrative duties for Central Lab Services and the Hematopathology Program within the Department of Pathology & Lab Medicine at C&W. Provides secretarial support to the Program Director and other Program staff. Duties including scheduling...


  • Vancouver, British Columbia, Canada UBC Full time

    Staff - Non UnionJob CategoryM&P - AAPSJob ProfileAAPS Salaried - Administration, Level AJob TitleSub-Specialty Education ManagerDepartmentUndergraduate Medical Education Support | Department of Medicine | Faculty of MedicineCompensation Range$5, $8,081.00 CAD MonthlyThe Compensation Range is the span between the minimum and maximum base salary for a...


  • Vancouver, British Columbia, Canada UBC Full time

    Staff - Non UnionJob CategoryM&P - AAPSJob ProfileAAPS Salaried - Administration, Level AJob TitleSub-Specialty Education ManagerDepartmentUndergraduate Medical Education Support | Department of Medicine | Faculty of MedicineCompensation Range$5, $8,081.00 CAD MonthlyThe Compensation Range is the span between the minimum and maximum base salary for a...


  • Vancouver, British Columbia, Canada UBC Full time

    Staff - Non UnionJob CategoryM&P - AAPSJob ProfileAAPS Salaried - Administration, Level AJob TitleSub-Specialty Education ManagerDepartmentUndergraduate Medical Education Support | Department of Medicine | Faculty of MedicineCompensation Range$5, $8,081.00 CAD MonthlyThe Compensation Range is the span between the minimum and maximum base salary for a...


  • Vancouver, Canada PHSA Full time

    Administrative Secretary Children's & Women's Health Centre, Vancouver The secretary supports the administrative work of Department and Division members in achieving the academic, clinical, administrative and research objectives. In addition, there is a requirement to participate as one of the administrative team members and adhere to Agency and...


  • Vancouver, Canada PHSA Full time

    **Administrative Secretary** Children's & Women's Health Center Vancouver, BC The secretary supports the administrative work of Department and Division members in achieving the academic, clinical, administrative and research objectives. In addition, there is a requirement to participate as one of the administrative team members and adhere to Agency and...


  • Vancouver, Canada PHSA Full time

    Program Secretary, Pathology & Laboratory Medicine Routine Hematology Vancouver, BC Performs secretarial and administrative duties for Central Lab Services and the Hematopathology Program within the Department of Pathology & Lab Medicine at C&W. Provides secretarial support to the Program Director and other Program staff. Duties including scheduling...


  • Vancouver, BC, Canada Veterans Affairs, Veterans Health Administration Full time

    Veterans Affairs, Veterans Health Administration Nurse Practitioner- Assistant Chief of Specialty Medicine Tulsa , Oklahoma Apply Now The Assistant Chief of Specialty Medicine (ACoM) is responsible for providing leadership and strategic direction for the Medical Service as well as leadership to all clinical and administrative operations. The ACOM will...


  • Vancouver, Canada PHSA Full time

    Administrative Secretary, Respiratory Clinic Clerks Vancouver, BC Are you efficient and detail oriented? Effectively handle administrative tasks so our department runs smoothly and we can provide patients with the best care. What you’ll do :  Transcribes and types a variety of material such as consult reports, patient histories/reports,...


  • Vancouver, Canada PHSA Full time

    Administrative Secretary, Respiratory Clinic Clerks Vancouver, BC Are you efficient and detail oriented? Effectively handle administrative tasks so our department runs smoothly and we can provide patients with the best care. What you’ll do :  Transcribes and types a variety of material such as consult reports, patient histories/reports,...


  • Vancouver, BC, Canada Veterans Affairs, Veterans Health Administration Full time

    Veterans Affairs, Veterans Health Administration Nurse Practitioner- Assistant Chief of Specialty Medicine Tulsa , Oklahoma Apply Now Summary This position can be filled by a physician, physician's assistant, nurse practitioner, or advanced practice nurse. The Assistant Chief of Specialty Medicine (ACoM) is responsible for providing leadership and...


  • Vancouver, Canada PHSA Full time

    **Administrative Secretary** *** Children's & Women's Health Center Vancouver, BC In accordance with the Mission, Vision and Values, and strategic directions of Provincial Health Services Authority patient safety is a priority and a responsibility shared by everyone at PHSA, and as such, the requirement to continuously improve quality and safety is...


  • Vancouver, Canada PHSA Full time

    **Administrative Secretary** Children's & Women's Health Center Vancouver, BC Are you efficient and detail oriented? Effectively handle administrative tasks so our department runs smoothly and we can provide patients with the best care. **What you’ll do** - Maintains appointment calendars by determining the urgency of requests, scheduling appointments,...