Administrative Secretary, Bc Women and Children's

3 weeks ago

Vancouver, Canada PHSA Full time

**Administrative Secretary,**

**BC Children's and Women's Health Centre**

**Vancouver BC**

**Job Summary**

**What you’ll do**
- Schedule patient appointments and books follow-up appointments into database. Input, sort, retrieve and maintain database of patient information according to established policies, standards and procedures.
- Perform reception duties including receiving and directing patients, answering, screening and redirecting phone calls, taking messages including calls from pharmacies for refill prescriptions and verification.
- Perform word processing for the program such as drafting letters, drafting agendas, letters to outside facilities either local or provincial.
- Arrange meetings as directed, books meeting rooms. Maintain calendars, records, transcribes and distributes minutes or notes of meetings.
- Send, receive, sort, and distribute all incoming mail, faxes, reports and documents and processes outgoing mail. Arrange courier service as needed.
- Maintain inventory of office/medical supplies for program by processing requisitions’ for stationary and medical supplies, according to prescribed guidelines and instructions.
- Prepare and submits expense claims by ensuring invoices are coded to correct cost centre and authorized for payment.
- Maintain a bring-forward system for all billings/invoices.
- Submit check requisitions for reimbursements and expenditures to PHSA finance.
- Access database and inputs/extracts information to establish, maintain and store financial data.
- Perform other related duties as assigned.

**What you bring**

Education, Training and Experience
- Grade 12 and two year’s recent related experience or an equivalent combination of education, training and experience.

**Skills and Abilities**
- Ability to keyboard at 45 wpm.
- Knowledge of medical terminology
- Ability to communicate effectively both verbally and in writing.
- Ability to organize work.
- Ability to deal with others effectively.
- Ability to operate related equipment.
- Physical ability to carry out the duties of the position.
- Commitment to upholding the shared responsibility of creating lasting and meaningful reconciliation in Canada as per TRC (2015) and BC's Declaration on the Rights of Indigenous Peoples Act (2019).

**What we bring**

Every PHSA employee enables the best possible patient care for our patients and their families. Whether you are providing direct care, conducting research, or making it possible for others to do their work, you impact the lives of British Columbians today and in the future. That’s why we’re focused on your care too - offering health, wellness, development programs to support you - at work and at home.
- Join one of BC’s largest employers with province-wide programs, services and operations - offering vast opportunities for growth and development.
- Access to professional development opportunities through our in-house training programs, including +2,000 courses, such as our San’yas Indigenous Cultural Safety Training course, or Core Linx for Leadership roles.
- Enjoy a comprehensive benefits package, including municipal pension plan, and psychological health & safety programs and holistic wellness resources.
- Annual statutory holidays (13) with generous vacation entitlement and accruement.
- PHSA is a remote work friendly employer, welcoming flexible work options to support our people (eligibility may vary, depending on position).
- Perks include access to fitness classes and discounts to 350 BC-wide recreational programs, travel, technology, car and bike sharing, and more.

**Job Type**: Regular, Full-Time

**Wage**: $29.64/hr

**Location**: 4500 Oak Street, Vancouver BC, V6H 2N9

**Hours of Work**: 08:00-16:00, Mon - Fri

**Requisition #**: 147808

**What we do**

BC Children's and Women's Health Center is part of the Provincial Health Services Authority (PHSA). BC Children’s Hospital (BCCH) provides care for the most seriously ill or injured children and youth from across British Columbia. BC Women's Hospital & Health Centre (BCW) is dedicated to improving the health of women, newborns and families through a comprehensive range of services, research and education.

The Provincial Health Services Authority (PHSA) plans, manages and evaluates specialized health services with the BC health authorities to provide equitable and cost-effective health care for people throughout the province. Our values reflect our commitment to excellence and include: Respect people - Be compassionate - Dare to innovate - Cultivate partnerships - Serve with purpose.

Learn more about PHSA and our programs: jobs.phsa.ca/programs-and-services

PHSA and BC Children's and Women's Health Center are committed to employment equity, encouraging all qualified individuals to apply. We recognize that our ability to provide the best care for our diverse patient populations relies on a rich diversity of skills, knowledge, background and experience, and value a safe, inclusive

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