Executive Assistant, Global Markets

6 months ago

Toronto, Canada CIBC Full time

We’re building a relationship-oriented bank for the modern world. We need talented, passionate professionals who are dedicated to doing what’s right for our clients.

At CIBC, we embrace your strengths and your ambitions, so you are empowered at work. Our team members have what they need to make a meaningful impact and are truly valued for who they are and what they contribute.

To learn more about CIBC, please visit

What You’ll Be Doing

The goal of CIBC’s Capital Markets business is to be the premier client-focused wholesale bank based in Canada. To deliver on this, the Capital Markets arm of CIBC provides a wide range of credit, capital markets, investment banking, and research products and services to government, institutional, corporate and retail clients in Canada and in key markets around the world.

You’ll manage the day-to-day administrative activities in support of Managing Directors and their teams on the trading floor, within the Global Markets & Direct Financial Services business unit. In addition, you’ll work in a team environment with other infrastructure staff in assuming responsibility for the overall administrative support activities of the trade floor.
- At CIBC we enable the work environment most optimal for you to thrive in your role. To successfully perform the work, you’ll be on-site full-time._

How You’ll Succeed- Executive Support - Organize the activities of the Executives and provide administrative support using independent judgment, discretion and diplomacy. Anticipate needs and initiating appropriate action to ensure the most effective use of the Executives time and attention as well as your own. Briefing the Executives before appointments or meetings with appropriate background information, as required.- Calendar Management - Screen requests, managing and administering several calendars. Proactively identifying issues to determine priorities for Managing Directors and their teams and pivot accordingly. Serve as the point person to maintain all calendar appointments and ensure meetings are scheduled with urgency and prioritized accordingly. This includes complex calendar management and being the owner for several large meetings and associated logistics (room bookings, site access arrangements, technology coordination and catering requirements).- Travel Management - Coordinate, manage and arrange all travel requirements, including airline reservations, hotel accommodation, airport transfers and monitor for last-minute changes while ensuring policy adherence.-
- General Administrative Support - Process expense reports for Executives in the group, ensuring charges are within policy and follow guidelines, timely submission. Provide guidance to the team as needed. Perform general administrative tasks such as processing invoices, mail distribution, arranging couriers, maintain and update floor telephone lists and general administration files/tasks. Maintain department organizational charts, distribution lists and vacation schedules.- New Hire Onboarding/Offboarding - Onboarding/offboarding for new/departing staff including the coordination of technology access, office set up and building access; ordering business cards, corporate phones, and corporate credit card as required; ensuring that all compliance requirements and internal policies are met.- Relationship Building - Ability to deal with clients in a professional and courteous manner, and to develop and leverage strong professional working relationships. Serve as the “go-to” resource to deliver a consistent and positive experience. Function as a liaison between other internal departments and/or others outside of the firm as appropriate. Provide an expertise in firm systems, tools and industry knowledge when appropriate.- Collaboration - Collaborate with other Executive Assistants including identifying, establishing and promoting best practices. Interacts and collaborates regularly, as a critical function, with Executives and their representatives, with senior managers, and with cross-functional business units to carry out accountabilities, to develop and recommend alternatives, and to implement improvement opportunities. Develops and leverages the relationships, and uses considerable influence to achieve outcomes, while improving cross-group relationships.- Team Player - Be an effective teammate and flexible in adjusting to changing work priorities. Participate fully and contribute to a positive work environment. Provide back-up coverage to other Executive Assistants within the team.- Coordination - Interacts regularly with various internal LOBs and departments to accomplish administrative or coordination tasks, and with other advisory or support units (such as Human Resources) when matters arise that require their involvement, or to develop and implement business process improvements.

Who You Are- You have a minimum of 3 years’ experience in an administrative/ professional support function working in a d

  • Executive Assistant, Global Banking and Markets

    7 months ago

    Toronto, Canada Scotiabank Full time

    Requisition ID: 190127 Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture. **Executive Assistant, Global Banking and Markets - Toronto, ON** **Global Banking and Markets** Global Banking and Markets (GBM) is a leading Canadian Capital Markets and Investment Banking business with a growing platform in the...

  • Chief Marketing Officer

    13 hours ago

    Greater Toronto Area, Canada Pender & Howe Executive Search Full time

    Estimated salary: $145,000 - $200,000 per yearAbout Pender & Howe Executive SearchWe are a leading executive search firm specializing in placing high-caliber professionals in top organizations.Job Title: Chief Marketing Officer - Global StrategyDescriptionPender & Howe Executive Search is seeking an experienced Chief Marketing Officer to drive the...

  • Executive Assistant, Global Banking and Markets

    7 months ago

    Toronto, Canada Scotiabank Full time

    Requisition ID: 165846 Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture. **Executive Assistant, Global Banking and Markets - Toronto, ON** A unique opportunity for an experienced Executive Assistant to join a high performing leadership team. You will provide high level administrative support for senior...

  • Global Chinese Marketing and Bd Assistant

    7 months ago

    Toronto, Canada Crimson Education Full time

    Looking to join the forefront of a global education revolution and work for a unicorn company? This role may be for you. As we rapidly expand around the globe, particularly with local Chinese families, our Chinese marketing HQ team is also experiencing significant growth. We are seeking a proactive and talented** Global** **Chinese Marketing and BD...

  • Global Regulatory Compliance Specialist

    2 weeks ago

    Toronto, Canada Insight Global Full time

    Capital Markets Business AnalystAn estimated salary range for this position in Downtown Toronto is $75-$110 per hour, based on industry standards and market conditions.Job DescriptionWe are seeking a skilled Business Analyst to join our team at a global bank. The ideal candidate will be comfortable working onsite 3x a week in Downtown Toronto, where they...

  • Marketing Manager, Global Banking

    7 months ago

    Toronto, Canada KPMG Full time

    Overview: At KPMG, you’ll join a team of diverse and dedicated problem solvers, connected by a common cause: turning insight into opportunity for clients and communities around the world. The Opportunity Reporting to the Director, Global Marketing, Financial Services, and serving the Global Sector Head of Banking & Capital Markets, this role will be a...

  • Senior Financial Markets Analyst

    2 weeks ago

    Toronto, Canada Insight Global Full time

    About the RoleWe are seeking an experienced Senior Financial Markets Analyst to join our team at a leading global bank in Downtown Toronto.The ideal candidate will have strong knowledge of Capital Markets & Financial Products, including Futures and Options, and experience working with enterprise-level banks and financial institutions.As a Senior Financial...

  • Executive Assistant

    7 months ago

    Toronto, Canada Global University Systems Full time

    **Global University Systems (GUS) **is focused on becoming one of the world’s most dynamic, inclusive, and diverse education organisations. GUS is an international network of higher education institutions, brought together by a shared passion for accessible, industry-relevant qualifications. GUS delivers a wide variety of programmes, including bachelor’s...

  • Executive Assistant

    2 months ago

    Toronto, Canada Global University Systems Full time

    **Global University Systems (GUS) **is focused on becoming one of the world’s most dynamic, inclusive, and diverse education organisations. GUS is an international network of higher education institutions, brought together by a shared passion for accessible, industry-relevant qualifications. GUS delivers a wide variety of programmes, including bachelor’s...

  • Performance Marketing Manager

    2 months ago

    Toronto, Canada CMC Markets Full time

    **General Summary** As the Canadian Performance Marketing Manager, you'll report directly to the Growth Lead in our London, UK office and play a pivotal role in crafting and executing high-performance campaigns across multiple channels. This role will suit a hands-on individual with approx. 6 years’ experience or more to help drive our regional...

  • Assistant Manager, Global Sponsorship Marketing

    3 months ago

    Toronto, Canada Scotiabank Full time

    Requisition ID: 207538 Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture. Contributes to the overall success of the Global Sponsorship Marketing team in Canada (focus on mass audience sports and entertainment properties) ensuring specific individual goals, plans, initiatives are executed / delivered in...

  • Assistant Manager, Global Sponsorship Marketing

    6 months ago

    Toronto, Canada Scotiabank Full time

    Requisition ID: 196980 Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture. Contributes to the overall success of the Global Sponsorship Marketing team in Canada (focus on mass audience sports and entertainment properties) ensuring specific individual goals, plans, initiatives are executed / delivered in...

  • Executive Assistant

    6 months ago

    Toronto, Canada Equinix Full time

    Executive Assistant Equinix is the world’s digital infrastructure company, operating 250 data centers across the globe and providing interconnections to all the key clouds and networks. Businesses need one place to simplify and bring together fragmented, complex infrastructure that spans private and public cloud environments. Our global platform allows...

  • Executive Assistant, Bdo Global

    4 months ago

    Toronto, Canada BDO Full time

    **Putting people first, every day** BDO is a firm built on a foundation of positive relationships with our people and our clients. Each day, our professionals provide exceptional service, helping clients with advice and insight they can trust. In turn, we offer an award-winning environment that fosters a people-first culture with a high priority on your...

  • Global Sponsorship Marketing Manager

    4 weeks ago

    Old Toronto, Canada Scotiabank Full time

    About the RoleWe are seeking a skilled Global Sponsorship Marketing Manager to join our team at Scotiabank. This is a high-profile position that requires expertise in strategic planning and execution of sponsorship initiatives across all pillars, priority markets, and business lines.Main ResponsibilitiesCollaborate with agency partners and day-to-day teams...

  • Global Product Marketing Manager

    7 months ago

    Toronto, Canada Amphenol TCS Full time

    HSIO, a division of Amphenol, is the market leader for high speed, high bandwidth electrical connectors for the Telecom/Datacom/Artificial Intelligence/Machine Learning markets (Mobile Networks, Data Centers, Storage, Servers, Routers, Switches, etc.). Our products help to enable the electronics revolution and remain a key enabler for all the major Tier 1...

  • Global Product Marketing Manager

    4 weeks ago

    Toronto, Canada Amphenol TCS Full time

    HSIO, a division of Amphenol, is the market leader for high speed, high bandwidth electrical connectors for the Telecom/Datacom/Artificial Intelligence/Machine Learning markets (Mobile Networks, Data Centers, Storage, Servers, Routers, Switches, etc.). Our products help to enable the electronics revolution and remain a key enabler for all the major Tier 1...

  • Capital Markets Business Analyst

    2 weeks ago

    Toronto, Canada Insight Global Full time

    Capital Markets Business Analyst12 Month Contract - Extensions3x a week on SitePay Rate: 75/HR Job DescriptionInsight Global is seeking a skilled Business Analyst to join our team at a global bank who should be comfortable going onsite 3x a week to Downtown Toronto. This candidate will be joining a growing team in Toronto for ongoing regulatory requirements...

  • Executive & Business Initiatives Assistant, Global

    7 months ago

    Toronto, Canada Scotiabank Full time

    Requisition ID: 194047 Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture. **What you will be doing**: As an Executive & Governance Assistant in Global Wealth Management (GWM), you will play a pivotal role in ensuring the seamless execution of our Business Initiatives and providing essential support to the...

  • Global Digital Marketing Lead

    7 months ago

    Toronto, Canada Ignition Full time

    **Company Description** Founded in 2013, Ignition is an all-in-one platform for professional services that empower businesses to get paid faster and run smarter. Ignition automates and optimizes proposals, client agreements, billing, and payment collection to put an end to late payments, unbilled work, and mundane repetitive admin. Ignition also integrates...