Assistant to Property Management

2 weeks ago

Vancouver, Canada UBC Properties Trust Full time

**ASSISTANT TO PROPERTY MANAGEMENT**

**The Company**

UBC Properties Trust was established in 1988 with the mission to build financial legacy and create innovative spaces to live and learn. We develop, service and lease residential land at UBC to create communities and build UBC’s endowment for future generations. We construct and manage rental properties to provide residential, retail and office space to support workforce housing and other academic objectives. We provide project management services to construct institutional buildings for UBC, and advise on land use and development. We operate on both the Point Grey campus and UBC Okanagan; and have two property management divisions, Village Gate Homes (faculty and staff rental) and Wesbrook Properties (market rental).

**Property Management**

Since 2001, Village Gate Homes has been developing, leasing and managing rental housing for UBC’s fulltime, permanent faculty and staff. Village Gate Homes now has over 850 homes, including rental apartments, city-homes and townhomes across 12 buildings. All buildings are located in either the Hawthorn Place or Wesbrook Place neighbourhoods at UBC.

Since its creation in 2009, Wesbrook Properties has been providing the highest quality rental property management services for a unique collection of near 850 townhomes and apartments at the University of British Columbia. Wesbrook Properties has 10 buildings located in U Boulevard, East Campus, North Campus and Wesbrook Place neighbourhoods for anyone wishing to enjoy an exceptional lifestyle that only living at UBC can offer.

**The Opportunity**

To be successful in this role, you must have a good eye for detail and general understanding of property administration terminology and processes. You are comfortable working in a fast-paced environment and have excellent interpersonal and communication skills. You execute discretion and seamlessly put people at ease with your diplomatic manner, dealing with a huge variety of people and matters with respect and courtesy. You have the ability to manage the unexpected, enjoy solving problems and taking the initiative to improve processes and the way things are done to better serve the needs of our tenants and the business. Ultimately, you realize that seamless teamwork within a property management business is absolutely essential.

**Key Responsibilities**
- Ensuring a neat, clean and tidy office and meeting room at all times
- Assist the Property Administrators and Property Managers in working with tenants on a wide range of matters, which may include the resolution of complaints
- Maintaining a high level of confidentiality at all times, especially when dealing with tenant personal information
- Organize and manage trade key system and maintain key log book, as well as tenant key and fob orders
- Incoming and outgoing mail and courier orders: mail sort and distribution
- Collect monthly rental income and process through a choice of payment methods
- Maintain property management filing system, electronic data files and offsite archiving
- Boardroom calendar management
- Supply orders (kitchen, office, business cards and advertising material) and uniforms for Resident Caretakers as needed
- Event coordination (staff birthday celebrations, lunches and social events)
- Manage the PM corporate cellphone account (including the weekend on-call phone), and coordinate/assist resolution of I.T requests for the office
- Coordination of office facilities (alarm systems and after hours call centre requirements)
- Set-up all new staff member’s workstations and ensure IT/office needs are met
- Processing expense reports for staff, petty cash, and invoice management for UNA, TEF, and AdminVGH budgets
- Other tasks and duties, as assigned.

**Competencies and Qualifications**
- At least 2-3 years’ administrative experience, preferably in property management.
- Advanced computer skills and experience with with MS Office is essential
- Preferred - Business Administration Diploma or Degree
- Preferred - Familiar with industry specific software (Yardi)
- Focuses on identifying and organizing resources, to provide a high level of personal service expected by tenants and staff
- Able to deal with repetition and possesses a strong task focus necessary for the successful completion of the administration work required in this role
- Strong organizational skills and the ability to focus on multiple tasks at the same time
- Adaptability and flexibility, works independently or as part of a team, changing gears when required, whether multitasking or adapting to changing work requirements
- Professionalism and work ethic, sticks with challenges until they meet them
- Positive attitude and energy, exhibits a sunny outlook even when under pressure
- Becomes a trusted confidant to staff and tenants
- Sense of humour

E04JI800qqf9403dwqv

  • Property Manager

    2 months ago

    Vancouver, Canada New Point Property Management Ltd. Full time

    New Point Property Management Ltd. is a property management company servicing the Greater Vancouver area. At the core of our business is providing excellence in strata property management and project management services. New Point Property Management is committed to offering the best support to our primary clients - Property Owners. Our team is composed of...

  • Property Management Assistant

    2 months ago

    Vancouver, Canada Boutique Real Estate and Property Management Brokerage Downtown Full time

    Full-Service Real Estate Brokerage in Downtown Vancouver is looking for an experienced and enthusiastic **PROPERTY MANAGEMENT ASSISTANT** to join our team! Our Residential Real Estate Portfolio is mainly based in Downtown Vancouver, focusing on providing our clients with a first-class experience. The office is in Downtown Vancouver and the regular working...

  • Property Management Assistant

    1 week ago

    Vancouver, Canada Boutique Real Estate and Property Management Brokerage Downtown Full time

    Full-Service Real Estate Brokerage in Downtown Vancouver is looking for an experienced and enthusiastic **PROPERTY MANAGEMENT ASSISTANT** to join our team! Our Residential Real Estate Portfolio is mainly based in Downtown Vancouver, focusing on providing our clients with a first-class experience. The office is in Downtown Vancouver and the regular working...

  • Property Management Assistant

    2 weeks ago

    Vancouver, Canada Boutique Real Estate and Property Management Brokerage Downtown Full time

    Full-Service Real Estate Brokerage in Downtown Vancouver is looking for an experienced and enthusiastic **PROPERTY MANAGEMENT ASSISTANT** to join our team! Our Residential Real Estate Portfolio is mainly based in Downtown Vancouver, focusing on providing our clients with a first-class experience. The office is in Downtown Vancouver and the regular working...

  • Property Management Assistant

    7 days ago

    Vancouver, Canada Boutique Real Estate and Property Management Brokerage Downtown Full time

    We are a Full-Service Real Estate Brokerage dedicated to providing exceptional services to property owners and tenants alike. We specialize in managing residential properties in downtown Vancouver and are committed to professionalism, integrity, and efficiency. Our office is in Downtown Vancouver and our regular working hours are 10 AM to 6 PM (Monday to...

  • Property Management Assistant

    4 days ago

    Vancouver, British Columbia, Canada Boutique Real Estate and Property Management Brokerage Downtown Full time

    Full-Service Real Estate Brokerage in Downtown Vancouver is looking for an experienced and enthusiastic PROPERTY MANAGEMENT ASSISTANT to join our teamOur Residential Real Estate Portfolio is mainly based in Downtown Vancouver, focusing on providing our clients with a first-class experience.The office is in Downtown Vancouver and the regular working hours are...

  • Property Manager

    2 months ago

    Vancouver, Canada Rossano Property Management Group Full time

    A seasoned Property Manager is required for a growing property development company that has been in business for over 30 years. We have a diverse portfolio comprised of commercial, residential, industrial and retail properties. **Responsibilities**: - Maintain positive, productive relationships with tenants - Support and work with Building Managers to...

  • Property Manager

    4 days ago

    Vancouver, British Columbia, Canada Rossano Property Management Group Full time

    A seasoned Property Manager is required for a growing property development company that has been in business for over 30 years. We have a diverse portfolio comprised of commercial, residential, industrial and retail properties.Responsibilities: Maintain positive, productive relationships with tenants Support and work with Building Managers to Comply with...

  • Rental Property Manager

    2 months ago

    Vancouver, Canada Noble & Associates Property Management Full time

    Duties: - Oversee the day-to-day operations of multiple rental properties, ensuring they are well-maintained and in compliance with regulations - Coordinate property maintenance and repairs, including scheduling and supervising contractors - Negotiate lease agreements and renewals with tenants, ensuring terms are favorable for the company - Provide...

  • Property Coordinator

    3 weeks ago

    Vancouver, Canada Terra Crest Property Management Full time

    Position: Property Coordinator **The role of the Property Coordinator is to act as**: - Resource person for the property management team, other staff, tenants, and the building management team for a variety of areas. - A point of contact within the property management team to: - Set objectives, goals, and enforce building management procedures. - Oversee...

  • Property Coordinator

    4 days ago

    Vancouver, British Columbia, Canada Terra Crest Property Management Full time

    Position: Property CoordinatorThe role of the Property Coordinator is to act as:Resource person for the property management team, other staff, tenants, and the building management team for a variety of areas. A point of contact within the property management team to:Set objectives, goals, and enforce building management procedures. Oversee resident relations...

  • Property Manager

    2 months ago

    Vancouver, Canada Greater Vancouver Tenant & Property Management Ltd. Full time

    **Why Greater Vancouver Tenant & Property Management Ltd.?** - Our competitive advantage is technology. Using our state-of-the-art technology and processes, we are a much more agile and flexible firm than our competitors. The workload for our licensees is therefore cut down, and we are able to offer more attentive services to our clients. - We operate on a...

  • Rental Property Manager

    7 days ago

    Vancouver, Canada Boutique Real Estate and Property Management Brokerage Downtown Full time

    We are a Full-Service Real Estate Brokerage dedicated to providing exceptional services to property owners and tenants alike. We specialize in managing residential properties in downtown Vancouver and are committed to professionalism, integrity, and efficiency. Our office is in Downtown Vancouver and our regular working hours are 10 AM to 6 PM (Monday to...

  • Strata Manager Assistant

    2 months ago

    Vancouver, Canada Quay Pacific Property Management Ltd. Full time

    Quay Pacific Property Management Ltd. is a locally owned and operated company that has provided property management services to the lower mainland for over 20 years. We believe in making a positive difference in the lives of staff and clients. We are seeking a dedicated **Full** **Time Strata Manager Assistant for our Vancouver Office** who will contribute...

  • Intern, Assistant Property Administrator

    4 days ago

    Vancouver, British Columbia, Canada QuadReal Property Group Full time

    About QuadReal Property GroupQuadReal Property Group is a global real estate investment, operating and development company headquartered in Vancouver, British Columbia. Its assets under management total $67.1 billion. From its foundation in Canada as a full-service real estate operating company, QuadReal has expanded its capabilities to invest in equity and...

  • Assistant to Property Manager(S)

    2 weeks ago

    Vancouver, Canada H&R Building Management Inc. Full time

    **Company Overview**:We are a commercial Property Management company based in downtown Vancouver, seeking a dynamic individual to join our team as an Assistant to Property Managers. This is an in-office role requiring your presence at our downtown office, supporting the team of two Property Managers. **Main responsibilities include**: - Facilitate rent...

  • Assistant Property Manager- Broadway Tech Centre

    3 weeks ago

    Vancouver, Canada QuadReal Property Group Full time

    **About QuadReal Property Group** QuadReal Property Group is a global real estate investment, operating and development company headquartered in Vancouver, British Columbia. Its assets under management total $67.1 billion. From its foundation in Canada as a full-service real estate operating company, QuadReal has expanded its capabilities to invest in...

  • Property Manager

    7 days ago

    Vancouver, Canada Warrington PCI Management Full time

    Warrington PCI Management is the largest commercial property managers in BC. The company manages approximately 18 million sq ft of retail, office, industrial, multi-family and marine properties throughout the Lower Mainland. We are looking for an experienced Property Manager to manage complex commercial portfolios. **Primary Purpose** The primary purpose...

  • Residential Property Manager

    2 months ago

    Vancouver, Canada Boutique Real Estate and Property Management Brokerage Downtown Full time

    Full-Service Real Estate Brokerage in Downtown Vancouver is looking for an experienced and enthusiastic **LICENSED RESIDENTIAL PROPERTY MANAGER** to join our team! Our Residential Real Estate Portfolio is mainly based in Downtown Vancouver with a focus on providing our clients with a first-class experience. The office is in Downtown Vancouver and the...

  • Residential Property Manager

    1 week ago

    Vancouver, Canada Boutique Real Estate and Property Management Brokerage Downtown Full time

    Full-Service Real Estate Brokerage in Downtown Vancouver is looking for an experienced and enthusiastic **LICENSED RESIDENTIAL PROPERTY MANAGER** to join our team! Our Residential Real Estate Portfolio is mainly based in Downtown Vancouver with a focus on providing our clients with a first-class experience. The office is in Downtown Vancouver and the...