Administrative Assistant/receptionist

2 weeks ago


Dartmouth, Canada FIRST GENERAL SERVICES (HALIFAX) LTD Full time

Established in 1983, First General has led the property damage restoration industry in technology, service and customer approval rating. Coordinating our clients’ restoration needs, our focus is always on offering peace of mind and satisfaction in an otherwise stressful situation.

If you work well both independently and as a part of a team, and enjoy taking on new challenges, this role may be for you.

Reporting to the Financial Controller, the Administrative Assistant will be responsible for a variety of administrative and operational tasks as assigned by the Financial Controller and Project Managers.

Key responsibilities will include:

- Manage reception including greet, direct and handle queries from the public and clients
- Receive, direct and/or provide information to incoming callers
- Assist with accounts payable, issue purchase orders, match and enter invoices
- Data entry of daily timesheets in QuickBooks
- 1-2 years’ work experience in an administrative role with a focus on data entry and organization of file management
- Knowledge of general office procedures
- Intermediate computer skills, Microsoft Outlook and Word, proficiency with QuickBooks would be an asset
- Proficiency with XactAnalysis or other industry based data software would be an asset
- Insurance restoration/construction background would be an asset
- Ability to communicate effectively
- Ability to work well in a team environment
- Ability to prioritize work and multi-task in a fast moving, reactive environment
- Superior time management skills
- Strong problem solving/communication skills
- Strong client focus

**Salary**: $34,000.00-$38,000.00 per year

**Benefits**:

- Dental care
- Extended health care
- Life insurance
- Vision care

Schedule:

- 8 hour shift
- Day shift



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